Welcome to the Sustainability Grant Writing Workshop

1. Welcome to the Sustainability Grant Writing Workshop Webinar participants please: • Dial in: (888) 622-5357 / Participant code 676397 • Bottom left screen, turn down mic and speaker volume to silent • View grant resources here: http://calstate.edu/cpdc/workshops/09_grant_writing.shtml

2. Grant Programs to Support Environmental Sustainability Elizabeth Ambos (eambos@calstate.edu ) Assistant Vice Chancellor, Research Initiatives and Partnerships Elvyra San Juan (esanjuan@calstate.edu) Assistant Vice Chancellor, Capital Planning, Design, and Construction CSU Chancellor’s Office January 29, 2009

3. Workshop Goals • Increase knowledge of grant and contract opportunities relating to environmental sustainability • Provide opportunities for faculty and staff with shared interests in sustainability to work together on proposals • All attendees will leave with a defined “next step”: • For some, the next step will be an outline of a grant proposal • For others, the next step will be an idea for a proposal • For a few, the next step will be a review and rewrite of a previously unsuccessful proposal

4. CSU Office of the Chancellor Sustainability Workshop Team • Beth Ambos, Assistant Vice Chancellor, Research Initiatives and Partnerships • Vi San Juan, Assistant Vice Chancellor, CPDC • Marlene Nang, Sustainability Coordinator, CPDC • Kim Tang, Staff Associate, Research Initiatives and Partnerships

5. Profile of Workshop Attendees

6. Workshop Schedule 8:30-8:50 a.m.: Welcome and Introductions 8:50-10:15 a.m.: Overview of Available Grants and Contracts 10:30-11:15 a.m.: Discussion Section #1 11:15-noon: Program Officers’ presentations Noon to 12:45 p.m.: Lunch &informal discussions 1:00-2:30 p.m.: Discussion Section #2 2:30-3:00 p.m.: Wrap Up and Next Steps

7. Overview of Available Grants and Contracts • Featured Grant Programs: Identifying CSU-appropriate grant and contract solicitations • “How to Write a Successful Proposal”: Proposal development processes • General information on CSU attributes and CSU initiatives in sustainability

8. Featured Grant Programs • National Science Foundation • Course, Curriculum, and Laboratory Improvement (CCLI) • Advanced Technological Education (ATE) • Grant Opportunities for Academic Liaison with Industry (GOALI) • Innovations in Engineering Education, Curriculum, and Infrastructure (IEECI) • Department of Energy • Wind Energy • Corporation for National and Community Service • Learn and Serve Higher Education • California Department of Conservation • Recycling Program

9. Important Note: Federal Grant Programs • Campuses are required to submit their federal grant applications electronically through Grants.gov, the federal government’s online application system. • First-time Grants.gov users, must be registered. Registration with Grants.gov: • Is a multi-step process • Takes time; allow two weeks • Must be completed before you can submit your application • Prepare for transition in spring 2009 from PureEdge viewer to Adobe Reader • If you have already registered with Grants.gov, make sure you renew/review your registration before you apply.

10. National Science FoundationCourse, Curriculum, and Laboratory Improvement (CCLI) • CCLI seeks to improve the quality of science, technology, engineering, and mathematics (STEM) education for all undergraduate students • Estimate 100 awards annually, anticipate $35M • No limits on number of proposals per organization • Cost sharing – not required • Letters of Intent – Not applicable • Deadlines: Phase 1 proposals are due May 21, 2009 • Phase 2 and 3 proposals are due January 13, 2010 • http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5741

11. National Science Foundation:Advanced Technological Education (ATE) • ATE focuses on technician education (mostly at the two-year college level) in high-technology fields. The program involves partnerships between the ATE awardee and industry and/or four-year colleges • Estimate 75 awards annually, $46M anticipated funding • No limits on number of proposals per organization • Cost sharing – not required • Letters of Intent – Not applicable • Deadlines: Preliminary proposals encouraged/due April 23, 2009 • Full proposals due October 15, 2009 • http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5464&org=DUE&from=home

12. National Science FoundationGrant Opportunities for Academic Liaison with Industry (GOALI) • GOALI promotes partnerships between industry and university using a variety of avenues: undergraduate and graduate industrial fellowships, faculty short-term funded appointments in industry settings, post-doctoral support for work in industry, collaboration on applied research projects of mutual interest, research experiences for teachers in industry, etc. • Estimate 60 to 80 awards annually; $10M anticipated funding. • No limits on number of proposals per organization, or PI • Cost sharing – not required • Letters of Intent – Not applicable • Deadlines: variable – talk with the NSF program officer • http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=13706&org=ENG&from=home

13. National Science Foundation:Innovations in Engineering Education, Curriculum, & Infrastructure (IEECI) • IEECI addresses four primary aspects of engineering education, among them integration of sustainability into engineering education • 35 to 40 awards annually; $8.5 M anticipated • No limits on number of proposals per organization, or PI • Cost sharing – not required • Letters of Intent – Not applicable • Deadline: March 11, 2009 • http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=13374&org=EEC&from=home

14. Department of Energy20% Wind by 2030: Overcoming the Challenge • This solicitation includes six different topic areas addressing issues relating to moving the U.S. toward 20% of its energy coming from wind sources by 2030. One of the areas is workforce development, others are applied research and commercialization focused • Estimate 18 to 39 awards; $4 M anticipated funding. • No limits on number of proposals per organization, or PI • Cost sharing – 20% • Letters of Intent – Not applicable • Deadline: March 3, 2009 • Website: http://www1.eere.energy.gov/windandhydro/

15. Learn and Serve Program • Major focus this year is on initiatives that aid in the U.S. economic recovery • Federal agency – Corporation for National and Community Service • Deadlines: Applications due on March 26, 2009 at 5:00 p.m. EDT. Awards to be announced by the end of August 2009. • California State University’s Center for Community Engagement will be submitting a consortia grant proposal to Learn and Serve America for the 2009-2012 grant competition (please contact Judy Botelho (jbotelho@calstate.edu) for additional information) • http://www.nationalservice.gov/for_organizations/funding/nofa.asp • Special note: next technical assistance call will be 2/11/2009

16. California Department of ConservationRecycling Program • The Division of Recycling (DOR) offers grants to assist organizations with establishing convenient beverage container recycling and litter abatement projects, and to encourage market development and expansion activities for beverage container materials. The Multi-Family Beverage Recycling Grants are open to Colleges and Universities. • In the 2008-2009 cycle, awarded $15M to 62 projects, including $365K to Cal Poly San Luis Obispo, $58K to CSU Los Angeles; $40K to CSU Long Beach (Associated Students) • http://www.conservation.ca.gov/dor/grants/Pages/mfbcrg.aspx

17. Other Promising Federal Opportunities • Program: Environmental Health Sciences Research • Agency: National Institutes of Health • Deadline: 6/5/2009 • http://www.niehs.nih.gov/research/supported/ • Environmental Education • Agency: Environmental Protection Agency • Deadline: likely – 12/09 • http://www.epa.gov/enviroed/grants.html

18. Other Private Foundation Grant Possibilities • American Honda Foundation. Projects that support youth, STEM, and environmental education improvement • http://www.foundation.honda.com • Compton Foundation. Peace & Security, Environment & Sustainability, & Population & Reproductive Health • http://www.comptonfoundation.org/ • PepsiCo Foundation. Global Health, Environment & Global Inclusion • http://www.pepsico.com/PEP_Citizenship/Contributions/index.cfm

19. How to Write a Successful Proposal: Part 1 • Establish need for and viability of program • existing partnerships – particularly K-12, community foundations and organizations, business, and industry – need to be discussed in narrative and letters of support • campus must usually have a large, diverse team to carry out the program activities – in terms of faculty, staff, and students • long term change will be achieved at your institution and communities through the particular grant • Establish strong program elements • Prepare your $budget$ before identifying program elements • Identify roles and responsibilities for all members of the proposal “team” who will implement program on campus • Clearly specify those of program coordinator – the individual who will carry out the “nuts and bolts” of running the program • Letters of support from school district, businesses, community foundation partners and Deans, etc. should be substantive (no boiler plate)

20. How to Write a Successful Proposal: Part 2 • You may need to build in a project evaluation component • Check with your institutional IRB before submittal • Establish PI and institutional credentials • PI (principal investigator) should have experience managing grant funded programs • Institution should have track record in partnerships with K-12, CCC, community foundations or organizations, businesses • Establish evidence of institutional priority, infrastructure and program sustainability • Institution should commit to continuation of some program elements/outcomes; if this will be a $$ commitment, need commitment before the proposal is submitted • Disseminate program outcomes; this can be through conferences, websites, YouTube, etc.

21. Sustainability…in the Grant-Funded Project Sense… • Seek additional support for grant activities’ continuation in the first year of your funded program • Explore synergies between federally funded programs and state and CSU funded programs.

22. Institutional Infrastructure is Key • You can only be funded (and successfully implement!) most grant-funded programs if you have a solid infrastructure in place • Solid infrastructure means: • A program coordinator who can work with you as PI to implement the day-to-day management of the program • Good support from Chair, Dean, Provost, VP for Finance, Facilities Offices, Advancement, etc. • Good financial management support from your grants and contracts office

23. The “Tool Kit” Approach – How do I get started on a Grant or Contract Proposal? • DO: have a firm vision for what you want to accomplish as a result of the grant funding • DON’T: write a grant for the sake of the $$ when the grant topic isn’t aligned with your needs and vision • DO: start the grant proposal several months in advance, and be sure to get the “blessing” of your supervisor and campus grant approval process • DON’T: wait to the last minute…or try to do the proposal totally on your own…people want to help you achieve your goals…but only if they can set aside time in advance!

24. Pre-Award Process: Focus on Proposal Preparation • Step 1: Identify a grant or contract opportunity • Step 2: Notify your supervisor, and your sponsored programs/pre-award office of intent to apply; if opportunity is to a private foundation or corporation, also notify the appropriate development officer • Step 3: Meet with representative of your pre-award office to discuss the proposal solicitation; prepare budget (often best to do this before finalizing narrative), narrative, and all other materials required for the grant submittal • Step 4: Complete grant clearance process, including prospect clearance: obtain approval from supervisors, and from sponsored program office; submittal of grant will be by the campus office with that specific responsibility • Step 5: Complete proposal and your campus office will forward to agency or foundation

25. Proposal Preparation: 3 to 6 months • Step 1: Identify a Grant or contract opportunity • Colleagues • Professional groups • AASCU Grants Resource Center service • Funding agency websites • Workshops like these!

26. Proposal Preparation: 1 to 3 months • Step 2: Send email to Sponsored Programs Office – notifying them of intent to submit • Pre-award offices • For private foundation – also send notification to appropriate development officer • Place grant submittal on calendar • Makes sure people are in the office to help you! • Intensive writing occurs in this time period • Try to schedule pre-review with trusted colleague

27. Proposal Preparation: 1 month • Step 3: Talk with Sponsored Programs Office/Create Budget/Start Clearance • Talk with Sponsored Programs Office/pre-award Office: • Go over grant requirements • Discuss cost-matching • Create Budget • Consult with staff who know forms • Consult with facilities, IT, or other offices, as needed – particularly important for any construction-oriented proposals • Start Clearance

28. Proposal Preparation: Focus on Chancellor’s Office Role: When is the CO the Lead Institution for a Grant or Contract? Sponsor approaches the system to submit a proposal on behalf of the system or multiple campuses The effort will be inter-segmental or in partnership with a national affinity organization (e.g. American Council on Education) Existing system-wide office (e.g. Center for Community Engagement; International Education) submits proposal, with cognizance of campus offices At campus request, when a system proposal is deemed to be more competitive CO needs to exercise fiduciary responsibility over a multi-campus grant or contract, and doing so will result in risk minimization – the Office of Sponsored Programs at the CO will exercise oversight of the administration of the contract or grant

29. Proposal Preparation: Focus on Cost Matching • Cost Matching means that some portion of your institution’s resources will go toward grant or contract activities • Most cost matching involves facilities or personnel time • Most cost matching is provided by supervisors from their existing budgets • YOU SHOULD DISCUSS COST MATCHING WITH your Supervisor/Chair/Dean (WELL) BEFORE PREPARING PROPOSAL • If proposal is funded, you, your department/office, and Sponsored Programs Office/post-award office must keep records to document cost matching

30. Proposal Preparation: Focus on Facilities & Administrative Costs (aka – Indirect Costs) • Necessary to support infrastructure for research & sponsored program activities • Covers costs for ALL administrative support as well as facilities (including labs, equipment, operations and maintenance, etc.) • Reducing the F&A rate on your proposal does not (usually) mean your grant will be more competitive • Sponsors may limit F&A costs to a lesser percentage than the campus federally-negotiated rate • Sponsored Programs Office or Principal Investigator will request policy/directive indicating reduced rate from sponsor before granting exception • If no documentation is provided, the exception may be denied

31. Proposal Preparation: Step 4: Clearance Process • Clearance means that your proposal has been approved by both your department/division and the Sponsored Programs Office (note: submittals to private foundations and corporations also need formal approval from the appropriate development office) • WHY????? • Individuals (except in rare instances) cannot submit proposals, only institutions can • Without institutional clearance, proposal usually rejected by agency without review

32. Proposal Preparation: Focus on Clearance Process 1 week to one month

33. Proposal Preparation: • Step 5: Submit Proposal • Electronic submittals are common • Electronic submittals take longer • Coordinate schedules for submission 3 days

34. Summary: Proposal Preparation/ Pre-Award Process • Step 1: Identify a grant or contract opportunity – 3 to 6 months • Step 2: Notify department supervisor, division leadership, Sponsored Programs and Development (if private or corporate) of intent to apply – 1 to 3 months • Step 3: Meet with Sponsored Programs Office staff to go over proposal needs, create budget – 1 month to 2 months • Step 4: Complete clearance process: obtain approval from department supervisor, Academic & Finance Vice Chancellors or designees, CSU Foundation (if private or corporate), and Sponsored Programs Office – 1 week to 1 month • Step 5: Proposal completed and sent to agency or private foundation – 3 days

35. General information on CSU attributes and CSU initiatives in sustainability • Often, your proposal will need some “boilerplate” description of your campus, the CSU, etc. • Two helpful links at the CSU CO are: • Analytic studies – provides data on enrollments, degrees, demographics, etc. • http://www.calstate.edu/as/ • System-wide sustainability web page • www.calstate.edu/cpdc/sustainability

36. Fall 2007 CSU Enrollment by Ethnicity Derived from Excel spreadsheet Of Fall 2007 Enrollment data

37. www.calstate.edu/cpdc/sustainability

38. Questions? Elizabeth Ambos eambos@calstate.edu