WELCOME

1. FIRST OF ITS KIND IN INDIA WELCOME TO PRESENTATION ON " KHAJANE " COMPREHENSIVE ONLINE TREASURY COMPUTERISATION PROJECT THE TREASURY INFORMATION SYSTEM GOVT. OF KARNATAKA INDIA

2. CONTENTS • INTRODUCTION • PROCESS • INFORMATION • BENEFITS

3. INTRODUCTION

5. STATE GOVERNMENT FINANCE DEPARTMENT DIRECTORATE OF TREASURIES DIST TREASURY 1 D T 2 D T 31 SUB TRY 1 SUB TRY 2 SUB TRY 185 TREASURIES IN THE STATE: - - - - - - - - - - - - - - -

6. TREASURY TRANSACTIONS • RS.33,728 CR PAYMENT – 165 LAKH VOUCHERS. • RS.29,218 CR RECEIPT – 120 LAKH CHALLANS. • 21,000 DEPARTMENTAL DRAWING OFFICERS. • 7 LAKH GOVT & GIA EMPLOYEES SALARIES. • 3.6 LAKH PENSIONS THRU PSB/TREASURY. • HANDLE MORE THAN 2500 DEPOSIT A/cs. • RENDERING OF A/CS TO AG & ZPS MLY. • 14 LAKH OAP / PHP / DWP THRU M.Os.

7. DEFICIENCIES IN THE MANUAL SYSTEM • OVERDRAWALS OF FUNDS. • FRAUDULENT WITHDRAWALS. • MISCLASSIFICATION OF EXP. • NON RECONCILIATION OF A/Cs. • DELAY IN FINALISATION OF A/Cs. • DELAY IN SETTLING THE CLAIMS.

8. OBJECTIVES OF KHAJANE • CENTRAL DATABASE • ONLINE DATA CAPTURING • EFFECTIVE BUDGET CONTROL • COMPILATION & CLASSIFICATION OF A/Cs • ELIMINATION OF SYSTEMIC DEFICIENCIES • FACILITATE BETTER MANAGEMENT OF STATE FINANCES • COMPREHENSIVE REPORTS ON STATE’S REVENUE & EXPENDITURE

9. PROCESS

10. LINK BETWEEN NMC, DRC & OTHER TREASURIES DRC DARWAR NMC BANGALORE

11. NETWORK SETUP & PATH S A T N M C BANGALORE N M C DHARWAR D R C S T O S T O S T O S T O D T O

12. APPLICATION SOFTWARE MODULES PAYMENTS RECEIPTS DEPOSITS PENSIONS STAMPS SOCIAL SECURITY PENSIONS (OAP/DWP/PHP ) REPORTS ACCOUNTS HOUSE KEEPING MASTER MAINTENANCE

13. TYPICAL SUB/DISTRICT TREASURY SET UP N M C SERVER SWITCH V sat Antenna I DU U P S NMC CLIENT CLIENT L.M.P. D.M.P.

14. BILL TRANSACTION IN NEW SYSTEM N M C N M C ACKN C/W C/W - HA BACK OFFICE FRONT OFFICE SERVER NMC C/W T.O. ACKN ACKN

15. DIST. SERVER ADMN SECTT H O D / C C O C O @ DISTRICT DDOs @ DISTRICT TALUK SERVER F.D. DDOs @ TALUK BUDGET CONTROL - FLOW NMC SERVER

16. MILESTONES • TRIPARTITE AGREEMENT SIGNEDJAN ‘01 • VERSION 1 OF SOFTWARE NOV ‘01 • PILOT RUN 5 SITES DEC ’01 TO MAY ’02 • VERSION 2 OF S/W OCT ‘02 • ROLLOUT JUN ‘02 TO NOV ’02 • ALL TREASURIES GO ONLINENOV ‘02 • ACCOUNTS RENDERED TO AG JAN ‘03 • CLASSIFIED A/Cs TO AGAPR ’03 • I V R S SYSTEM INTRODUCED AUG ‘03 • FIFO IMPLEMENTED AUG ‘03 • ONLINE FUND TRANSFER DEC ‘03 • BUDGET CONTROLAPR ‘04 • E C S JUN ‘04 • ZP / TP FUND CONTROL APR ‘05

17. INFORMATION

18. REPORTS FOR BETTER CASH FLOW MANAGEMENT • RBD (DAYWISE) - CASH INFLOW OUTFLOW DETAILS • CASH OUTFLOW - CHEQUES ISSUED • PENDING BILLS • REAL TIME INFO ON STATE EXPENDITURE FOR CLOSER MONITORING • EFFECTIVE WAYS & MEANS CONTROL THROUGH THE SYSTEM

19. F M I S REPORTS • DETAILED REPORT OF RECEIPT MAJOR HEAD / ( DAY / GRAPH / DISTRICT) COMPARATIVE STATEMENT • MAJOR HEADWISE / SCHEMEWISEBUDGET ALLOCATION AND EXPENDITURE REPORTS • PLAN EXPENDITURE DETAILS (KDP) • EXPENDITURE AGAINST RELEASES DETAILS • DRAWING OFFICERWISE EXPENDITURE DETAILS • OBJECT CODEWISE EXPENDITURE DETAILS • EXPENDITURE DIST SECTOR ZP / TP

20. 0040 SALES TAX 0030 STAMPS & REGN 0039 STATE EXCISE

21. BENEFITS

22. BENEFITS - FINANCIAL • BUDGET MONITORING • REAL TIME EXPENDITURE DATA • EFFECTIVE MANAGEMENT OF RESOURCES • DIGITAL DATA HELPS COMPARISON • EASY IDENTIFICATION AND REALLOCATION OF UNUTILISED BALANCES • EFFECTIVE PROCESSING OF ADDITIONALITIES AND RE-APPROPRIATIONS Contd.

23. Contd. BENEFITS - FINANCIAL • MAIN SOURCE OF INFORMATION FOR DEPARTMENTS AND THE GOVERNMENT • REVENUE RECEIPT FIGURES REPORTED DAILY* • CLOSER MONITORING OF FINANCIAL PROGRESS OF VARIOUS SCHEMES • ACCOUNT RENDERING BY AG EXPEDITED Contd.

24. Contd. BENEFITS-TRANSPARENCY • SYSTEM DECIDES THE SENIORITY OF THE BILL • FIFO - ENSURES THAT THE BILLS ARE CLEARED SENIORITYWISE • IVRS - ELIMINATES THE NEED TO APPROACH THE OFFICIALS FOR INFORMATION • PRINTED OBJECTION SLIPS -ENSURE CLARITY ABOUT SHORTCOMINGS • INFORMATION ON WEB - FOREFFECTIVE DISSEMINATION (TO BE IMPLEMENTED SHORTLY)

25. BENEFITS - OTHERS FUND TRANSFER Contd. • MANUAL SYSTEM: • G.O. ISSUED FROM THE SECRETARIAT • BILLS COUNTERSIGNED AT DISTRICT • BILLS DRAWN AT SUB TREASURY • PRESENT SYSTEM: • G.O. ISSUED FROM THE SECRETARIAT • SINGLE BILL PREFERRED AT BANGALORE • SOFT COPY OF A/C-WISE BREAK UPS PROVIDED • FUND TRANSFERRED TO PD A/Cs OF LOCAL BODIES/OTHER DEPOSITS DIRECTLY ACROSS THE STATE

26. BENEFITS- OTHERS FUND CONTROL FOR ZILLA/TALUK PANCHAYATH Contd. • ORIGINAL SYSTEM: • SINGLE TP/ZP BALANCE • BILLS DRAWN IN TREASURIES • NO CONTROL OVER OVERDRAWALS • PRESENT SYSTEM: • ALL TP/ZP CREDITS/DEBITS CLASSIFIED AS • FUND-I ALL GRANTS UNDER CPS & CSS • FUND-II ALL GRANTS UNDER STATE PLAN & NP • FUND-III OWN FUNDS OF ZP/TP • ZP/TP FUND BALANCE

27. YEAR END OPERATIONS • Earlier Scenario • Treasuries were kept open for a week or two even after the start of the next financial year. • Large number of bills presented on last day. • Lack of time for scrutiny, more pressure. • After Computerization • All bills are to be submitted and cleared by • 12 midnight 31st March. • The next years budget comes into operation from 1st April. • A calendar prescribed well in time specifying cut off dates for different kinds of bills.

28. SOCIAL SECURITY PENSION PAYMENT • THERE ARE 14 LAKH OAP,DWP,PHP BENEFICIARIES • PENSIONS PAID EVERY MONTH THROUGH POSTAL M.O. OR BANK A/Cs • M.O. PRINTING , BANK STATEMENT PRINTING, BILL PREPARATION, CHEQUE PRINTING AUTOMATED

29. FUTURE PROGRAMS • DIRECT PAYMENT OF SALARIES TO ALL GOVT. & G.I.A EMPLOYEES • HRMS database creation underway • DIRECT PAYMENT OF PENSIONS • Database creation underway • MANAGEMENT OF ALL LOAN ACCTS OF GOVT • INTRODUCTION OF DIGITAL SIGNATURE • CONNECTIVITY WITH DEPARTMENTS • CONNECTIVITY WITH AGENCY BANKS

30. IMPORTANT MILE STONES 2001-02 -> INITIATION OF THE PROJECT 2002-03 -> ONLINE TRANSACTIONS 2003-04 -> CLASSIFIED ACCOUNTS 2004-05 -> BUDGET CONTROL 2005-06 -> MIS REPORTS, ECS, FUND CONTROL, PERSONAL CLAIMS THROUGH BANK A/C 2006-07 -> INFORMATION ON WEBSITE & DIRECT PAYMENT OF PENSIONS, ZP/TP BUDGET CONTROL

31. THANK YOU