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Reports in Colleague CRPFA

Reports in Colleague CRPFA. What’s in this report?. Record types 01 - Student Record 02 - Demographic Data 03 - Registration 04 - Student Progress 05 - Financial Aid 06 - DER 07 - Course Detail 08 - New Applicant. Set Up. FLTT - File Translation Tables

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Reports in Colleague CRPFA

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  1. Reports in Colleague CRPFA

  2. What’s in this report? Record types 01 - Student Record 02 - Demographic Data 03 - Registration 04 - Student Progress 05 - Financial Aid 06 - DER 07 - Course Detail 08 - New Applicant

  3. Set Up • FLTT - File Translation Tables • TT_CRPFA.STD.GRADES • College Grade Scheme • System Office Grade Scheme

  4. System Office Grade Scheme • A • B • C • D • F • IP - In Progress • CE - Credit by Exam • W - Any type of Withdrawal • O- Other

  5. Curriculum Parameter Set Up • XCRP - Curriculum Parameter Set Up • IP Address: 198.86.12.3 • Login: xxxxxxxx • Password: xxxxxxxx • E-mail Address: strayerv@nccommunitycolleges.edu • Target Directory: /u1/DCC.SR/FILE.RECEIVE

  6. Creating the Report • XCRF - CRPFA File Creation • Enter the Reporting Term (2004FA) • Output Device = P • Execute in Background = N

  7. CRPFA ERROR MESSAGES • The cumulative credit hours are missing ENV-110 • The total hours attempted excluding Development Courses are missing ENV-110 • The total hours earned excluding Developmental Courses are missing ENV-110 • The total quality points earned excluding Developmental Courses are missing ENV-110 • The hours earned for this course are missing ENV-110 • The hours attempted for this course are missing ENV-110

  8. CRPFA ERROR MESSAGES • Cont. • The quality points earned for this course are missing ENV-110 • The standard letter grade for course not filled in, check translate table TT-CRPFA.STD.GRADES ENV-110 • The college letter grade is missing ENV-110

  9. CRPFA ERROR MESSAGES • You can not run the CRPFA report until all grades are entered. If a student is missing one (1) grade, you could receive nine (9) error messages. • ERROR FIX: Enter missing grades for student(s) through FGRN or FGID

  10. CRPFA ERROR MESSAGES • Courses that end after the submission date • If you have a class that does not end until after the deadline for the submission of the CRPFA report each student in that class will generate at least 9 error messages . The workaround for this bug is to enter bogus grades for the students so you can run the report. Once the report is transmitted, delete the bogus grades using STAC and RGCS

  11. CRPFA ERROR MESSAGES • No Last High School • No start date and end date for attending HS 0001017 • No High School Graduate type • Error Fix: Enter High School data through IASU and drill down to HSA

  12. CRPFA ERROR MESSAGES • No Admit Status • ERROR FIX: Enter the student’s Admit Status on STAL

  13. CRPFA ERROR MESSAGES • The graduation date has to be greater than the start date of the acad program A25260 • ERROR FIX: On SACP drill down to SPSH. Can not have active status and graduate status on same program

  14. CRPFA ERROR MESSAGES • This student has more than one active Primary Academic Program, check Student Academic Programs Record • This student has more than one active Primary Academic Program • ERROR FIX:OnSACPchange the Primary AcademicProgramIndicator to “No” for one of the programs for the term being processed. Only one CU academic program can have a “Yes” in this field

  15. CRPFA ERROR MESSAGES • No Citizenship code • ERROR FIX: On the BIO screen, drill down on CITIZENSHIP field. FFIN screen appears. Enter foreign student information

  16. CRPFA EROR MESSAGES • The social security number is missing • ERROR FIX: • Scenario 1 – SSN was not keyed into the database due to encoding error: Enter the missing SSN on NAE. • Scenario 2 – Duplicate that has been locked down: Enter the bad SSN on the DADD screen under Alternate ID for the bad record. • Scenario 3 – Student does not have a SSN: Assign a number to the student following the procedure used under the legacy system. Enter the SSN on NAE

  17. CRPFA ERROR MESSAGES • No county of residence • No State of Residence and no county of residence • ERROR FIX: Access NAE or RGPE • County codes must be entered in two locations, the “County” field and the “Residence County” field. The county codes in these two fields DO NOT have to be the same, but both fields must be populated. • Either the “State of Residence” field or the “County of Residence” field must be populated for all students.

  18. CRPFA ERROR MESSAGES • No Ethnic specified for student • ERROR FIX: Access BIO or RGPE; populate the “Ethnic” field • No new Financial Aid Code for NCTAS, Update the Translate table • ERROR FIX: Access FLTT screen and enter TT_FIN.AID.CODES in the lookup box. Add the new financial aid code

  19. CRPFA ERROR MESSAGES • No long term goal • ERROR FIX: Access RGPE and key the “Educ Goals/Date” field

  20. CRPFA ERROR MESSAGES • No address specified for Student • No city specified for Student • No state specified for Student • No zip specified for Student • ERROR FIX: Access NAE or RGPE and key the missing data

  21. CRPFA ERROR MESSAGES • No Birthdate • The birthdate is missing • ERROR FIX: Access NAE or RGPE and populate Birth Date

  22. Closure and Questions

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