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Lessons Learned: Electronic Logging Device Acquisition

DOE/NV/25946--2434. Lessons Learned: Electronic Logging Device Acquisition. Jim Przybylski Manager, Packaging and Transportation Presentation to Contractors Transportation Management Association July 2015. Topics of Discussion. What is an ELD? What to Know Before You Start

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Lessons Learned: Electronic Logging Device Acquisition

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  1. DOE/NV/25946--2434 Lessons Learned:Electronic Logging Device Acquisition Jim Przybylski Manager, Packaging and Transportation Presentation to Contractors Transportation Management Association July 2015

  2. Topics of Discussion • What is an ELD? • What to Know Before You Start • Acquisition Strategy • Implementation Strategy • Post-Implementation Strategy • Now What?

  3. What is an Electronic Logging Device? • ELDs produce a time record as an alternative to hand-written, paper-based “logbooks” • Each Driver has a Display Device and each CMV has an ELD installed • The ELD gathers information about the CMV’s condition and operation • The ELD communicates with the Display Device and the application software to generate a time record (eLogs)

  4. eLog Example

  5. What to Know Before You Start • Know Your Operations • What is a CMV? Where are they and how are they used? • Always a CMV? • Base State Threshold(s) • Interstate, Intrastate, or Both? • Can You Manage RODS Exceptions? • Know Your Fleet Composition • ECMs vs. Mechanical Motors • Do you use Rental Units? • You’ll need some spares • More CMVs than Drivers? • Know Your CyberSecurity Requirements / Restrictions • Onshore Servers? Cloud? Bluetooth? • Will Foreign National access the Data? • Physical Protection of the Facility

  6. Acquisition Strategy • Perform a Formal ROI Calculation • Determine your current costs and how much you can spend • How will you fund the effort? • Carefully Craft a Scope of Work • Buy the device or buy the service? • Tethered or Hand-Held? BYOD? • “Ruggedized”? Holsters? Chargers? • What about Drivers that “don’t drive”? • eDVIRs or just RODS? • Recruit a Solid and Diverse Evaluation Team • Include IT, Security, Fleet, Labor Relations, Finance • Develop an Objective Evaluation Criteria • Go / No Go Elements • Technically Acceptable - Low Price or Best Value? • Scoring Methodology

  7. Implementation Strategy • Develop a Transition Plan • Does the Vendor / Service Provider have an Onboarding Process? • Launch an Educational Campaign to Explain, Explain, Explain • eLogs are hyper-accurate • What is your policy regarding “violations” and “non-compliance”? • Phase-In or All-at-Once? • Where are the CMVs? • Where are the Drivers? • Allow time to “Practice” before Go-Live • Actively Manage the Transition • Performance Measures and Weekly Progress Reporting • BE READY - Learn to Troubleshoot “Everything”

  8. Post-Implementation Strategy • Have you revised your Motor Carrier Operations procedure? • What will you do with all that data? • Central monitoring or functionally deployed POCs? • Hours of Service SMEs • Monitor often and coach early • Correct “bad habits” • Scorecards and Alerts • Speed and Hard Brake Events • Outage and Unassigned Driver • Geo Fencing and other electronic “bread crumbs” • Fault Codes • eDVIRS: Inspections with Defects / OOS Defects • Manage your hardware inventory: Surplus and replacements

  9. Now What? • Stay Focused • Primary tool for Hours of Service compliance • All the other data is “gravy” • Stay Engaged • Learn everything you can about the ELD application and hardware • Ask the Drivers for feedback • Be prepared, don’t underestimate their knowledge / familiarity • Performance Measures and Reporting • Constant monitoring is necessary • Do not over-rely on “alerts”

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