INTRODUCTION Lesson 1 – Microsoft Office 2003 Basics and the Internet

1. INTRODUCTION Lesson 1 – Microsoft Office 2003 Basics and the Internet

2. Objectives • Explain the concept of an integrated software package. • Start an Office application from Windows. • Explain an Office application’s opening screen and how to use menus and toolbars. • Open an existing Office document. • Save and close an Office document.

3. Objectives (cont.) • Know the shortcuts for opening recently used documents. • Use the Office Help system, including the Office Assistant. • Quit an Office application. • Access the Internet and use a Web browser.

4. Close Default Drop-down menu Home page Icon Integrated software package Internet Internet Explorer Intranet Link Terms Used in This Lesson

5. Menu Open Save Task pane Toolbar Uniform Resource Locators (URLs) World Wide Web Web browser Terms Used in This Lesson (cont.)

6. Introduction to Microsoft Office 2003 • Office 2003 is an integrated software package, which is a program that combines several computer applications into one program. • Word – the word processor application, lets you create documents such as letters and reports. • Excel – the spreadsheet application, lets you work with numbers to prepare budgets and loan payments. • Access – the database application, organizes information such as addresses or inventory items.

7. Introduction to Microsoft Office 2003 (cont.) • PowerPoint – the presentation application, is used to create slides, outlines, speaker’s notes, and handouts. • Outlook – the schedule/organization application, lets you keep track of e-mail, contacts, appointments, events, and tasks. • Publisher – the desktop publishing application, helps you design professional-looking documents.

8. Starting an Office Application • To open an Office application from the All Programs menu, click the Start button, select All Programs, select Microsoft Office, and then click the name of the application. • You can open a new file from within an application by opening the File menu and choosing New in an application.

9. Understanding the Opening Screen • The basic parts of the opening screen for the Word program are similar in all of the Office programs.

10. Understanding the Opening Screen (cont.) • The task pane is a separate window that opens automatically and contains commonly used commands to help you work more efficiently.

11. Understanding the Opening Screen (cont.)

12. Using Menus and Toolbars • A menu is a list of options to choose from within the program. • Each title in the menu bar represents a separate drop-downmenu.

13. Using Menus and Toolbars (cont.) • Click the arrows at the bottom of the menu to see an expanded menu with all the commands.

14. Using Menus and Toolbars (cont.) • Toolbars provide another quick way to choose commands. • Toolbars use icons, or small pictures, to remind you of each button’s function. • Toolbars also contain drop-down menus.

15. Opening, Saving, and Closing Office Documents • In all Office applications, you open, save, and close files in the same way. • Opening a file is loading a file from a disk to your screen. • Saving a file stores it on a disk. • Closing a file removes it from the screen.

16. Opening an Existing Document • You can open an existing document by choosing Open on an application’s File menu, selecting the Open button on the Standard toolbar, or by choosing the option to open an existing document from the task pane. The Open dialog box appears. • Locate and select the file you wish to open.

17. Saving and Closing a Document • Saving is done in two ways. The Save command saves a file on a disk using the current name. The Save As command saves a file using a new name or saves a file to a new location. • Filenames can contain up to 255 characters and may include spaces. • Choose a name that is descriptive to remind you of what the file contains.

18. Shortcuts for Opening Recently Used Documents • Office has two shortcuts for opening recently used files: • Shortcut #1 – Choose My Recent Documents from the Start menu. A menu appears listing the most recently used documents. Click the file that you wish to open. • Shortcut #2 – The bottom part of each applica- tion’s File menu and the Open section of the task pane show the filenames of the four most recently openeddocuments. Choose the file to open.

19. Using the Help System • Use the Office Help program when you need additional information about the many features of the Office applications. • Access the Help program from the Help menu on the application’s menu bar. Or, key a question in the Type a question for help box on the menu bar.

20. From the Help task pane, you can access a Table of Contents or search the Help system using a keyword. Using the Help System (cont.)

21. Using the Office Assistant • The Office Assistant is a Help feature found in all Office programs. • It is an animated character that offers tips, solutions, instructions, and examples to help you work efficiently. • The default Office Assistant character is a paper clip icon.

22. Quitting an Office Application • To quit an Office application, open the File menu and choose Exit, or click the Close button on the right side of the title bar. • Exiting an Office application takes you to another open application or back to the Windows desktop.

23. Accessing the Internet and Using a Web Browser • The Internet is a vast network of computers linked to one another. • The World Wide Web is a system of computers that share information by means of hypertext links on “pages.” The Internet is its carrier.

24. Accessing the Internet and Using a Web Browser (cont.) • To identify hypertext documents, the Web uses addresses called URLs (Uniform Resource Locators). For example: http://www.microsoft.com • The Web toolbar contains buttons for opening and searching documents on the Internet, on an Intranet (a company’s private Web), or on your computer.

25. Accessing the Internet and Using a Web Browser (cont.) • A Web browser is software used to display Web pages on your computer. • Microsoft’s Internet Explorer is a browser for navigating the Web that is packaged with the Office software.

26. Accessing the Internet and Using a Web Browser (cont.) • To launch your Web browser, click either the Start Page button, the Search the Web button, or key an URL in the Address box of the Web toolbar. • Depending on your type of Internet connection, you may need to connect to your Internet Service Provider first.

27. Summary • Microsoft Office 2003 is an integrated software package consisting of a word processor application, a spreadsheet application, a database application,a presentation application, a schedule/organizer application, and a desktop publishing application. • Office applications can be started by clicking the Start button, selecting All Programs, then Microsoft Office, and then clicking the name of the application.

28. Summary (cont.) • Most Office tasks are done in the opening screen of each application. The basic parts of the opening screen are similar in all Office programs. • Each title in the menu bar represents a separate drop-down menu. Toolbars provide another quick way to choose commands.

29. Summary (cont.) • You can open an existing document from theFile menu or from the task pane. You can also click the Open button on the Standard toolbar. The Open dialog box will be displayed, enabling you to open a file from any available disk or folder. • No matter which Office application you are using, files are opened, saved, and closed the same way. Filenames may contain up to 255 characters and may include spaces.

30. Summary (cont.) • Recently used files can be opened quickly by choosing the filename from the bottom of the File menu or from the task pane. You can also click the Start button and select My Recent Documents to list the fifteen most recently used files. • To exit an Office application, open the Filemenu and choose Exit, or click the Close button on the title bar.

31. Summary (cont.) • The Office Help program provides additional information about the many features of the Office applications. • The Office Assistant is a Help feature found in all Office applications. It offers tips, advice, and hints on how to work more effectively.

32. Summary (cont.) • The Web toolbar contains buttons for opening and searching documents on the Internet, on an Intranet (a company’s private Web), or on your computer. • A Web browser is software used to display Web pages on your computer. • Microsoft’s Internet Explorer is a browser for navigating the Web that is packaged with the Office software.