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Meeting with Employees of Kannur SSA 15-01-2013 to 28.01.2013 FINANCE AND TRA

Meeting with Employees of Kannur SSA 15-01-2013 to 28.01.2013 FINANCE AND TRA. Internal Audit by M/s U A Associates, Chartered Accountants, Kozhikode : (2012-13) a. 1 st half commenced from 07.01.2013.

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Meeting with Employees of Kannur SSA 15-01-2013 to 28.01.2013 FINANCE AND TRA

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  1. Meeting with Employees of Kannur SSA 15-01-2013 to 28.01.2013 FINANCE AND TRA

  2. Internal Audit by M/s U A Associates, Chartered Accountants, Kozhikode : (2012-13) a. 1st half commenced from 07.01.2013. b. Independent verification of all Cash and …..Cash Card and inventory will be conducted ……in respect of all Cash Counters. c. Records of all assets and inventory may be …..updated and properly maintained before the …..audit team visits.

  3. CASH & CASH CARDS VERIFICATION BY DE: a. Should be daily balanced. b. Sale and Stock Balance should agree with balance in Stock (Regr/Knet/Sancharsoft) c. Cash Collection should be remitted on a daily basis. d. Cash balance retained – reasons should be recorded. (Reasons should be indicated in Kannurnet also for audit/vigilance reference) e.Cash &Stock Register Balance should be authenticated with the signature of I/C f. Verification of Stock of cash and cash cards on the last working day should be conducted by DE and Certificate submitted AO(CA)/(CASH) g.Abnormally high Cash Balance without reasons recorded /Irregularities in stock of cards - custodian AO/SDE as the case may be will be responsible

  4. Physical Verification of Assets. a. Detailed Circulars placed in Knet. b. Verification report to be submitted before 10.4.2013

  5. . Bank account of tower/building owners: All payments to be through credit to the bank account of the employee/suppliers/contractors. 29 cases of bank account details are still awaited in respect of tower/building owners. List is available in FTP .(Temp/Kannur/AOC/Nobank.) DEs concerned may ensure that bank account details are furnished to AO(Cash) without further delay.

  6. Absentee statement: While inputting absence of staff on Kannur Net, it may be ensured that the leave applied for is available at the credit of the individual as on that date, so that salary can be drawn as per data furnished through absentee statement. Any period of absence without leave after inputting data may be reported directly to AO (Bills) latest by 25th to avoid excess drawal cases.

  7. ABSENCE 16.11.2012(STRIKE) a. Attendance Marked as a matter of course by certain units. b. Absentee statement for Nov-Dec.12 need review and a separate report of absentee may be furnished by DE concerned before 22.01.2013 .

  8. Delay in submission of bills: a. Petty Contractors bills b. EPBT repair bills c. Hired vehicle bills Bill for attending Cable fault: 3 or 4 joints are seen for a single number In many cases

  9. INCOME TAX: a. Petty Contractors bills. b. T D S certificate for tax deducted from Interest of KSEB Deposit – pending certificate may be collected and submitted c. Employees may submit housing loan exemption certificates and other savings details to AO(bills) before 22.1.213 for exemption from tax

  10. Furnishing of Wrong PAN nos by DSA/Petty contractor. Income Tax returns filed online get rejected for incorrect PAN Nos. Penalty for incorrect filing Photo Copy of PAN Card may be attached with all bills wherever PAN no furnished is incorrect.(List placed in Kannurnet:Temp/Kannur/aoca.2/Invalidpan)

  11. SERVICE NOS:CDMA/GSM/WIMAX Bills generated need certification Outstanding Details placed in Knet. Proper Categorization at CML/System level Other Service Numbers – IUC payments

  12. SCRAPPING: Sale of Scrap 2011-12 :247 lakhs Sale of Scrap 2012-13 : 19 lakhs Scrapping should be expedited for realisation of maximum revenue. Separate committee may be formed in consultation with AGM(P)

  13. Collection of email id and mobile nos: email id collected : 4.08%(15526) Mobile no collected :61.24%(233108) Efforts may be taken to collect details of remaining numbers.

  14. Liquidation of Arrears: Revenue Adalath Smadhan scheme Write Off.

  15. Liquidation of Arrears:

  16. Liquidation of Arrears:

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