New TC Training

1. New TC Training Bill Dixon and Jim Aylor CAC Training Co-Chairs CAC Summer Meeting Arlington, VA July 11-12, 2014

2. Your name • Your affiliation • Your accreditation experience • Other interesting points about you • MEET and GREET

3. Thank you for your willingness to contribute your time and effort to the ABET-CAC accreditation process. • Team chair performance is essential for a successful evaluation. • TC is the primary face of ABET to the institution. • Success of the team depends heavily on the TC. • THANK YOU!

4. David Cordes, CAC Chair • Art Price, CAC Adjunct Director • Stan Thomas, CAC Chair-Elect • Lois Mansfield, CAC Vice-Chair Operations • Jim Aylor, CAC Training Co-Chair • Bill Dixon, CAC Training Co-Chair • Barbara Price, CAC Past Chair • Donna Reese, CAC Documents Chair • Introductions

5. Commissioners – 47 + 1 Alternate • Executive Committee • Officers (Chair, Chair-Elect, Past Chair, Vice-Chair Operations) • At-Large Members (6) • ABET Board Representative • Public Commissioner • CAC Composition

6. You now have a different role, that of Team Chair (TC) or CAC Commissioner. • TC responsibilities • Responsibilities within the CAC • As a TC, you will be • Chairing a visit team • Preparing and editing the draft and final statements • Handling all TC responsibilities related to your assignment • Your Responsibilities

7. As a CAC Commissioner, you will be actively participating in the Summer Commission Meeting and serving on a CAC committee throughout the year. • You do not vote on the decisions from last cycle. • Make one on-site review per year, if possible; otherwise, make one on-site review and edit one report. • One general review visit the first year • Your Responsibilities (cont.)

8. Make the effort needed to ensure • a fair and accurate evaluation • a high-quality review and reflection on ABET • Failure by a PEV can be managed. • Failure by a TC likely means failure of the review. • No (accreditation-related) consulting while serving as a commissioner. • Yearlong commitment, ends at the next Summer Commission Meeting. • Your Responsibilities (cont.)

9. Highlights: • Technically Current • Effective Communicator • Good Team Manager • Professional • Organized and Responsive • Leadership • TC Competency Model

10. Know what to look for in a Self-Study Report. • Know how to prepare for and manage a review. • Know how to prepare the required post-review deliverables. • Be aware of the types of issues and problems that can arise during a review. • Know how to handle the individual at the institution. • Expected Session Outcomes

11. You have completed the online new team chair training modules and proficiency assessments –successfully! • You participated in the webinar in May. • Assumptions

12. Do not respond with the clicker until asked to respond. • Only one vote is registered per question, but changes in vote are allowed. • Please be careful and only use the buttons that are enabled by the question. • Rules for “Clicker” Use

13. 24 • 47 • 48 • The CAC has how many members?

14. 24 • 47 • 48 • The CAC has how many members? Answer is 48

15. True • False • Accreditation-related consulting is allowable while serving as a commissioner.

16. True • False • Accreditation-related consulting is allowable while serving as a commissioner. Answer is False

17. Questions?

18. The accreditation process • Managing a review: Team chair responsibilities • Accreditation criteria and decision-making • Critical conversations • Exercises • Agenda

19. Today • 1:00 p.m. – 2:30 p.m. • 15-minute break • 2:45 p.m. – 3:45 p.m. • 15-minute break • 4:00 p.m. – 5:00 p.m. – End of session • Tomorrow • 8:00 a.m. – 10:00 a.m. – Observe commission meeting • 10:30 a.m. – 1:00 p.m. – TCs and Institutional Representatives • Ask any question at any time! • Schedule

20. The accreditation process • Managing a review: Team chair responsibilities • Accreditation criteria and decision-making • Critical conversations • Exercises • Agenda

21. Comprehensive • Review of all programs under the purview of a particular commission • Conducted every six years • Some variance possible for initial accreditation • Addresses all applicable criteria • Interim • Review that occurs when a program was found to have deficiencies or weaknesses from previous review • Can also address other significant changes to the program • May include a focused on-site review • Types of Reviews

22. CAC (solo) on-site review • CAC evaluates one or more computing programs • Simultaneous on-site review • CAC team and team(s) from other commission(s) on campus concurrently • Joint on-site review • CAC and at least one another commission evaluate the same program • Types of Reviews (cont.)

23. Black = Institution Red = ABET Green = Society Orange = ABET and Institution August ABET posts Self-Study Template for Year 1 evaluations • The ABET Accreditation Timeline December ABET sends reminder to institutions to submit RFE • New Accreditations • Institution submits prelim Self-Study Report (Readiness Review) 9 months before cycle Year 0 Year -2 Year -1 August – December Institution begins preparation of draft Self-Study Report, collection of student work examples • Years -4 to 0 • Institution refines assessment of program objectives and student outcomes, collects and documents assessment and evaluation data, collects student work examples as needed • Years -4 to 0 • Institution develops a “significant” change to the program at any point in the accreditation cycle and an “ad hoc” TC is appointed to make a recommendation to the CAC ExCom.

24. The ABET Accreditation Timeline (cont.)

25. Interim Reviews can address only the shortcomings from the previous review. • True • False

26. Interim Reviews can address only the shortcomings from the previous review. • True • False Answer is False

27. True • False • Visit dates should be set by TC before the PEV is assigned.

28. True • False • Visit dates should be set by TC before the PEV is assigned. Answer is True

29. Questions?

30. The accreditation process • Managing a review: Team chair responsibilities • Accreditation criteria and decision-making • Critical conversations • Exercises • Agenda

31. Arrange the campus visit. • Ensure that PEVs are properly prepared; initiate a conference call if needed. • Lead the campus visit. • Manage the team. • Submit draft and final statements on time. • Present report at CAC Summer Meeting. • General Responsibilities

32. ABET website • Team Chair Workbook • Check sheets, guidelines • Forms • Mentor – for process related issues • Editor 1 – for criteria related issues • Commission Chair • HQ staff • Art Price, CAC Adjunct Director • Ellen Stokes, Accreditation Manager • Alena Treen, CAC Accreditation Assistant • Resources

33. Pre-visit activities • The campus visit • Post-visit activities • Report writing • Managing a Review

34. Pre-Visit Activities

35. ABET notifies you by e-mail or letter. • Institution will have already approved you. • Ask yourself: • Is there any conflict of interest? • If so, report it IMMEDIATELY! • Are there other commissions involved? • The previous two steps should already be complete for your 2014-15 reviews. • How It Starts

36. Behave in an ethical and professional manner. • Disclose real or perceived conflicts of interest. • Recuse yourself from discussions or decisions related to real or perceived conflicts of interest during the commission meetings. • Read ABET policy in Accreditation Policy and Procedure Manual document (Section II.C). • Conflict of Interest

37. NOTE: As a TC/Commissioner, you have access to related content on the ABET website. • Contact institution and set an on-site review date. • Coordinate for simultaneous reviews. (IMPORTANT!) • Enter on-site review date on ABET website for TCs. Triggers assignment of PEV(s). • You SHOULD already have done this. • Send “TC Intro” letter/e-mail. • Meet institutional representative(s) in July. • Next Steps

38. Use postal mail or e-mail. • Address initial e-mail/letter to the dean, with a copy to the designated ABET contact (if different). • Ask the dean if he/she prefers you to work primarily with the designated contact or someone else. • Copy dean on all significant correspondence. • Correspondence (cont.)

39. There are templates for most standard correspondence on the ABET website. • Use the templates as a guide or verbatim, as you wish. • Be careful about “verbatim!” • Correspondence

40. CSAB assigns PEVs to your team only after you set and record the visit date. • Triggered by your web-entry of on-site review date. • Send PEV names and brief bio to institution. • Confirm institution concurrence. • Reject the PEV on the ABET website if not confirmed. • Manage PEV acceptance on ABET website. [Optional 2 – Contact PEVs to check availability on the dates selected without identifying institution.] • Program Evaluators

41. Contact PEVs. • Inform them of institution and date. • Confirm availability and no conflicts of interest. • Reject the PEV on the ABET website if not available. • Confirm PEVs on the ABET website. • Request review materials for PEVs. • Determine the media of preference for the PEVs. • Request transcripts of graduates/with transcript analysis. • Send “Team Memo” letter/e-mail to PEVs. • Initiate a conference call with you PEVs before the visit. • Program Evaluators (cont.)

42. Review material and prepare preliminary evaluation plan. • Who do you want to interview? • What are the key issues? • Get input from PEVs. • Conference call works well for this. • HQ will set up conference call if desired. • Request additional materials from the program as needed. • On-Site Review Planning

43. Check for program naming issues. • Program names in catalog/web/RFE/transcripts should match. • Appropriate program criteria must be used. • Check with Editor 1/CAC Chair if question. • Check for proper accreditation attribution. • For previously-accredited program only (unless accreditation is implied for new program) • On-Site Review Planning(cont.)

44. Discuss team meeting room with institutional representative. • Discuss course and assessment materials display thoroughly with institutional rep. • Create the on-site review schedule. • Negotiate schedule with institutional representative; coordinate with other commission TCs if applicable. • Make your needs and requests very clear. • Encourage PEVs to arrive Saturday evening. • On-Site Review Planning (cont.)

45. Sample “Sunday” Schedule

49. Sample Monday AM Schedule

50. Sample Monday PM Schedule