Banner: Applicant Tracking

1. Banner: Applicant Tracking PA BUG Conference Caryn Walck Lehigh University October 28, 2003

2. Training Roadmap What will we cover in this training session? • Background information for getting started • Making your employment process work for you • Banner screens and reports • Other items to consider

3. Before You Get Started: Things to Consider • Applicant tracking does not come with an instruction manual • The process is dynamic • Cost-effectiveness of the system

4. Before You Get Started: Other Items to Consider • Determine clear objectives • Developing codes for the system • Data input • Employment policies/procedures

5. Making Your Employment Process Work for You Employment Process at Lehigh • Nonexempt process • Centralized • Re-centralized in 1999 • Initiated by Human Resources

6. Making Your Employment Process Work for You • Take an inventory of what you have • Definitions of competencies • Job classification process • What positions are being filled most frequently • What are the basic qualifications for those positions

7. Making Your Employment Process Work for You • What are you currently evaluating • Job Analysis Questionnaire • Pre-employment testing • Performance Appraisal Form

8. Making Your Employment Process Work for You The Job Analysis Questionnaire: • Hours/ Work Schedules • Years of Experience • Education • Physical Demands • Working Environment

9. Making Your Employment Process Work for You Identify general skills, knowledge, and experience levels for different areas of the: organization: • General clerical • Financial • Computer • Banner • Language • Library • Scientific

10. Initiative Problem Solving Decision Making Independence Organization Planning Flexibility Creativity Valuing diversity Making Your Employment Process Work for You: Develop Job Competencies

11. Making Your Employment Process Work for You Define your employment process • Develop procedures • Weighting factors • Interviewer comments • Reference checks • Background checks

12. Making Your Employment Process Work for You Change your existing forms and policies: • Definition of “applicant” • Employment policies • Job postings • Employment application • Job skill and experience level forms

13. Banner Forms and Reports: • Applicant screens • Process set-up and weighting screens • Standard reports

14. Banner Forms and Reports: PPAIDEN

15. Banner Forms and Reports: PPAIDEN

16. Banner Forms and Reports: PAAAPPL

17. Banner Forms and Reports: Applicant Status PTRAPPS

18. Banner Forms and Reports Other common applicant screens: • PPAGENL- general information screen • PPACERT- certification information screen • PPASKIL- personal skill form

19. Banner Forms and Reports: PAAREQU

20. Banner Forms and Reports: Applicant Status: PTRCERT

21. Banner Forms and Reports: Applicant Status: PTRSKIL

22. Banner Forms and Reports: PTRSKLV

23. Banner Forms and Reports Other common background screens: • PTRETHN- applicant ethnicity screen • PTREXAM- tests/examinations screen • PTRREQS- requisition status screen

24. Banner Forms and Reports: PARMAPP

25. Banner Forms and Reports Other common Banner reports: • PARREQS- position status report • PERHIRE- new hire report • PARAPPL- applicant report

26. Other Items to Consider • Banner: Applicant Tracking cannot replace an interviewer • Interviewer judgment and Banner may differ • Applicant tracking can produce candidate reports by position

27. Benefits of Using Banner: Applicant Tracking • Enhanced tracking of: • Applicants/Applications • Employment request forms • Length of time to fill • Advertising • EEO Information • Background checks by position

28. Benefits of Using Access with Applicant Tracking • Automated rejection letters • Ease in developing reports for: • Advertising • EEO Information • Background checks

29. Drawbacks to Using Banner: Applicant Tracking • Using the database is a huge time commitment • Setting-up your system • Regularly purging the database can be tedious

30. Banner Applicant Tracking Questions???