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The NASFAA Encyclopedia on the Web Using Adobe Acrobat 5.0

The NASFAA Encyclopedia on the Web Using Adobe Acrobat 5.0 Summary of demo presentation Introduction to the NASFAA Encyclopedia Using the Encyclopedia Feature Summary How to Order The paper version of the Encyclopedia was first introduced in 1984.

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The NASFAA Encyclopedia on the Web Using Adobe Acrobat 5.0

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  1. The NASFAA Encyclopedia on the Web Using Adobe Acrobat 5.0

  2. Summary of demo presentation • Introduction to the NASFAA Encyclopedia • Using the Encyclopedia • Feature Summary • How to Order

  3. The paper version of the Encyclopedia was first introduced in 1984. It quickly grew to more than 800 printed pages and was bound in a three-ring binder five inches thick. In 1995, the electronic version on CD-ROM was introduced. Called E+, the CD-ROM version features the entire content of the paper version plus all the relevant text from the reference documents. The CD-ROM format allowsfor quick and easy searches. History of the Encyclopedia

  4. History of the Encyclopedia • In September 2003, the Encyclopedia moved to the Web, providing easy access from any computer with an Internet connection. • The Encyclopedia has been called the “student aid bible” because it is the most accurate and comprehensive resource on the Title IV programs.

  5. What is the Encyclopedia? • The Encyclopedia pulls together Title IV information from law, regulation, and dozens of other government documents, and organizes it by financial aid program. • NASFAA’s text interprets all this information in easy-to-understand language. • It is the only resource of its kind.

  6. What does the Encyclopedia cover? Encyclopedia Table of Contents • General Program Administration • Federal Pell Grants • Federal Supplemental Educational Opportunity Grants (FSEOG) • Federal Work-Study (FWS) • Federal Perkins Loans • Federal Family Education Loans (FFEL) and Direct Loans

  7. The Encyclopedia includes reference documents, some in their entirety Encyclopedia Table of Contents • Compiled Regulations • The Higher Education Act as Amended • Federal Student Financial Aid Handbooks • Other Department of Education Publications • The Blue Books • Dear Colleague Letters • Preambles to Selected Federal Registers • Questions & Answers Issued by the Department of Education • Miscellaneous Related Documents

  8. How does the Encyclopedia work? • The Encyclopedia uses the Web, your Internet browser, and Adobe Acrobat PDF files. • The Encyclopedia’s powerful search function helps zero in on the information you need. • To begin, click on the Encyclopedia tab, which is located at the top of the NASFAA home page.

  9. Logging onto the Encyclopedia • If you have not already logged onto the NASFAA Web site, enter your NASFAA Web site ID and Password on the Encyclopedia home page.

  10. Successful Login • If you’ve logged in successfully, you willsee the congratulations screen.

  11. Searching the Encyclopedia • Click on the Searchlink on the left side of the home page

  12. Searching the Encyclopedia • After clicking Search, you will see a new screen. This search screen is where you enter your search term or phrase. • In this example, we entered “return of title IV.”

  13. Using the default setting, Acrobat searches the Encyclopedia in its entirety and, in this case, displays 69 “hits” for “return of title IV.” Search results are displayed in order of relevancy. Generally, the more often a search term appears in a document, the greater its relevance. Encyclopedia search results

  14. Encyclopedia search results • To see the full textof a search result, click on the desireditem. • The documentopens in AdobeAcrobat.

  15. Search within a document • Next, use the FIND button on Acrobat’s header to locate the relevant text within the document. • Enter the search term or phrase in the Acrobat FIND dialog box. • The FIND button looks like binoculars in Acrobat 5. You can also get the FIND dialog box by pressing Ctrl-F on the keyboard.

  16. Viewing search results • Notice that the FINDterm “return of title IV” is highlighted in the search result text.

  17. Use “find next” within the document • Use Acrobat’s FIND NEXTbutton to continue searchingfor the sameword or phrasewithin the document.

  18. Viewing search results • You can also browse back and forth throughout the document.

  19. Back to search results • To select a different document from the original search results, click Back to Search Results in the lower right corner.

  20. Relevant Encyclopedia text • Selecting a search hit containing a line of text, rather than the title of a document, will take you to the Encyclopedia text. • The page displayed here is Section 1.17 of the Encyclopedia, which addresses Return of Title IV Funds. • Encyclopedia text is a rich source of information, compiled for you by NASFAA’s staff. Sample Encyclopedia Text Page

  21. Encyclopedia layout Sample Encyclopedia Text Page • Each Encyclopedia page is laid out in two columns. • The left column contains Encyclopedia text. • The right column contains references to the official documents on which the text is based. • One click on a document reference will take you to that document. For example, let’s click on reference 668.22.

  22. Specific section found • And here it is, section 668.22 that deals with Return of Title IV Funds. • One click of the back button in your browser window will return you to the Encyclopedia text. • If you moved around within the document, you may need more than one click on the back button to return to the Encyclopedia text.

  23. Another linking example • Back at the Encyclopedia page, let’s click on the reference to the Federal Register from 8/6/99.

  24. Federal Register example • Here is the Federal Register text. • Acrobat allows you to zoom in and out so you can view the entire Federal Register page.

  25. Find next and back to search results • Once again, use FIND and FIND NEXT to locate the search phrase within the document. • To return to your search results, click the Back to Search Results in the lower right corner of your screen.

  26. Search level and details • With the Encyclopedia on the Web, you can do a very broad search or narrow your search by document category.

  27. Searching categories of documents • There are two broad categories – Encyclopedia Text and Reference Documents. • If your questionis related to Perkins, youcan narrow your search by just selecting Perkins. • If your question is related to Dear Colleague Letters, you can just search all the Dear Colleague Letters!

  28. Alternative search method • There is another way to find information in the Encyclopedia – browse it like a book! • On the Encyclopedia home page, click on Table of Contents.

  29. Encyclopedia Table of Contents • Take a close look at the Encyclopedia Table of Contents. • Each entry is a link. • When you clickon an item, like General Program Administration, the Table of Contents expands. Expanded TOC

  30. Expanded Table of Contents • If you scroll the expanded Table of Contents, “Return of Title IV Funds” appears, logically, where you would expect it – right after “Overawards.” • Each item in the expanded Table of Contents is also a link. • When you click on “Return of Title IV Funds”…

  31. Browse via the Table of Contents • … you go right to the Encyclopedia text that deals with the issue. • This demonstrates the user-friendly organization of the Encyclopedia!

  32. In summary, the Encyclopedia lets you: • Electronically search the text and all reference documents. • Move from text to citations in laws, regulations, and other governmentdocuments with a click of the mouse. You can also: • Print or cut-and-paste textinto other documents. • Get answers to your Encyclopedia questions from NASFAA’s technical experts who are on call to assist you.

  33. Your subscription comes with… • A backup CD-ROM or paper updates for your archives • Access to the Web version for all members of your staff who have a NASFAA Web site ID and Password • Four online QuickGuides including:Getting Started, Encyclopedia Text, Navigation, and Searching • Online User’s Guide and Frequently Asked Questions • Access to NASFAA’s technical experts

  34. The advantages of the NASFAA Encyclopedia • With the Encyclopedia text and federal reference documents in a single database, searching for information is quick and easy. • What truly differentiates the Encyclopedia from other products is the text itself, compiled for you by NASFAA’s technical staff. • No other document, paper or electronic, can provide you with such objective “A to Z” information on the major Title IV programs. • Remember, NASFAA – the recognized leader in the student aid profession – is working for you!

  35. Introductory pricing NASFAA Members • Web + backup CD-ROM $299/year • Web + paper update $399/year • Price includes access for everyone on your staff with a unique NASFAA Web site ID and Password. • Additional Encyclopedia Web IDs are available for $25/year per user. This fee includes access to the entire NASFAA Web site. This special price is available to Encyclopedia subscribers only. • For additional information and an order form, call (202) 785-0453 ext. 1 or email membership@nasfaa.org. Information is also online at www.NASFAA.org/Encyclopedia.asp.

  36. If you have any questions or would like to subscribe, contact membership@nasfaa.orgor call (202) 785-0453 ext. 1.

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