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DMS v2.1 Drawings DMS

DMS v2.1 Drawings DMS. August 2012. 2007 DMS launched Aug 2012 DMS v2.1 launched (Document & Drawing Management). Vibro DMS Schedule.

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DMS v2.1 Drawings DMS

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  1. DMS v2.1Drawings DMS August 2012

  2. 2007 DMS launched Aug 2012 DMS v2.1 launched (Document & Drawing Management) Vibro DMS Schedule

  3. Drawings DMS – this function will enable the centralization of drawings indexing and filing and the management of all incoming and outgoing drawings in digital format. This will ensure all drawings are archived in a more orderly manner, both in terms of electronic and hardcopy archiving. Drawing Management Introduction

  4. Centralized system to index and file drawings Manage the incoming and outgoing drawings in digital format To provide an electronic backup of the originals To eliminate misfiling and loss of drawings To significantly reduce search time for filed drawings Advantages

  5. To indicate physical location of the archived drawings Easy retrieval of drawings Instant sharing of information Proper record of drawings Advantages

  6. Drawings can be viewed and maintained in the drawing register Revision control Display revision / issue history of any drawing View drawings images Search facilities Archiving facilities Features

  7. Hardcopy Archive Database Linkage to Project Database Name List Database Get Part Plan and Sketch No. Get Outgoing Reference No. Linkage Database

  8. Site Operation Drawing Coordinator shall handle : Drawing Registration Information Stamp chop Stick serial number label Scan A4 to A3 size drawing Arrange to scan over A3 size drawing by vendor onto CD Key Points

  9. Site Operation Drawing Coordinator shall handle : Arrange copies and distribution Indexing drawing Get Part Plan / Sketch No. Original hardcopy drawing Sent to Head Office for archiving Key Points

  10. Drawing Management Workflow DRAWINGS Drawings received / issued at site Stamp / stick barcode The drawings are scanned and uploaded and made one additional drawing copy at Site Office >A3 drawings are digitized by external vendor into one CD copy and one additional drawing copy The additional drawings copy will be kept at Site Office, and original drawings will be delivered to HEAD OFFICE for archiving Head Office Site Office Original drawing Archived by Document Management Section J J I Additional Copy

  11. Scanned File type and images format File Format : ≤A3 – Tif , PDF , ＞A3 – PDF Page size : ≤A3 (scanned by Drawing Coordinator) ＞A3 (scanned by external vendor) Color :   Colour and Black & White Page per file : ≤A3 (one or multi-drawing per file) ＞A3 (one drawing per file) Resolution : 300 dpi File size : A4 (approximate 100K per page) A0 (approximate 1 -2 M per page)

  12. Vibro Drawing Registration Information Sheet Drawing Registration Template Documents with Drawings Serial No. Record Outgoing Drawing No. – Format of Generated Drawing No. File related on Drawing Management

  13. DMS v2.1System Architecture Hardcopy Archive Search Reference No Receiver Log Drawing No Project Database View Scanning Indexing INTERNET / INTRANET ENTERPRISE DOCUMENT & DRAWING MANAGEMENT

  14. Drawing DMS implement date : 13 August 2012 J201208 – A&A Works for Zone 2A for NWC Re-modeling Project J201138 – Public Rental Housing Development at Po Heung Street J201201 – Lok Wo Sha, Ma On Shan (Phase 4 and 5) Pilot Projects

  15. Drawing DMS implement date : 20 August 2012 J201213 - 50 Wong Chuk Hang Road J201108 - Contract No. HK/2009/02, Wai Chai Bypass BC200702 - CLPP Cable Trenching Remarks : All new projects will implement Drawing DMS v2.1, if there have site coordinator assigned and board brand is available on or after 20 August 2012 Pilot Projects

  16. Demonstration

  17. Q & A

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