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Common AES Reporting Problems/Concerns

Understand AES reporting concerns, exemption statements, HTS codes, error messages, filing options, and more for smooth exports. Follow proper format and ensure clear, complete, and accurate data on documents.

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Common AES Reporting Problems/Concerns

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  1. Common AES Reporting Problems/Concerns

  2. AES Exemption Statement • Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option 4 NDR AES4 Exporter ID-Filer ID NDR AES4 123456789-987654321 • Clear, Complete and Easy to Find on Document

  3. Port of Export • Report as Defined in Schedule D • Valid Port for Export Reporting • Valid Port for the Method of Transportation

  4. Port of Export Port Name State AES Ves Air Rail Road Fix 2301 BROWNSVILLE, TX_______ TX Y ___ Y Y Y Y N 2302 DEL RIO, TX______________ TX Y ___ N N Y Y N 2303 EAGLE PASS, TX__________ TX Y ___ N N Y Y N 2304 LAREDO, TX______________ TX Y ___ N Y Y Y N 2305 HIDALGO,TX_____________ TX Y ___ N Y Y Y N 2307 RIO GRANDE CITY, TX____ TX Y ___ N N Y Y N 2308 SAN ANTONIO, TX________ TX N ___ N N N N N 2309 PROGRESO, TX____________ TX Y ___ N N Y Y N 2310 ROMA, TX_________________ TX Y ___ N N Y Y N 2382 MIDLAND INTER AIRPORT_ TX N ___ N N N N N 2393 BROWNSVILLE-CARTAGE___ TX N ___ N N N N N

  5. Schedule B/HTS Classification Codes • HTS Numbers Invalid for Exports • Numbers for American Goods Returned from Puerto Rico • 10-digit Classification Number • Classification Assistance - Commodity Analysis Branch

  6. Export Information Codes “LC” and “LV” LV - Low Valued Non-Licensed Shipments ($2500 and Less per Classification Number) LC - Low Valued Licensed Shipments ($2500 or Less per Classification Number)

  7. Responding to Error Messages • Warnings - Respond within 4-day Period • Verify - Do Not Ignore • Contact Your Census Client Rep

  8. Responding to Error Messages Code Message Type Severity Create Date _ 8H1 VERIFY - VAL/QUANT 1 OUT OF RANGE HIGH__ Y_ I 03071997 _ 8H2 VERIFY - VAL/QUANT 2 OUT OF RANGE HIGH__ Y_ I 03071997 _ 8L1 VERIFY - VAL/QUANT 1 OUT OF RANGE LOW___ Y_ I 03071997 _ 8L2 VERIFY - VAL/QUANT 2 OUT OF RANGE LOW___ Y_ I 03071997 _ 8PI VERIFY-IMPRB COMMODITY FOR FIXED TRNSPRT Y_ I 03051997 _ 8QR VERIFY - QUANT RELATION OUT OF RANGE____ Y_ I 03071997 _ 8Q1 WARN ERR - QUANTITY 1 EXCEEDS MAXIMUM___ Y_ W 03071997 _ 8Q2 WARN ERR - QUANTITY 2 EXCEEDS MAXIMUM___ Y_ W 03071997 _ 8SO VERIFY - OTH MOT SWT TOO HIGH FOR COMMOD Y_ I 03071997 _ 8SR VERIFY - RAIL SWT TOO HIGH FOR COMMODITY Y_ I 03071997 _ 8ST VERIFY - TRCK SWT TOO HIGH FOR COMMODITY Y_ I 03071997 _ 8SW WARN ERR - SHIP WEIGHT EXCEEDS MAXIMUM__ Y_ W 03071997

  9. Filing Option Indicator • Change and Original Must Match Blank - Option 2 3 - Option 3 4 - Option 4 • Option 3 Change - Q • Option 3 - Requires Two Transmissions

  10. Carrier (SCAC and IATA) Codes • SCAC or IATA Reported = Carrier Moving the Cargo from the United States • Carrier SCAC = Carrier Booking • SCAC and Booking of NVOCC - Acceptable when Exporting Carrier and Booking are Unknown • Carrier Name must match the SCAC or IATA reported • Use Specified Unknown SCAC or IATA Codes when a Code hasn’t been Issued

  11. Carrier (SCAC and IATA) Codes • SCAC for Unknown Mexican Trucks *M or 99M • IATA Codes for Unknown Aircraft US - *U or 99U Canadian - *C or 99C Foreign - *F or 99F • Unknown Vessel UNKN • Flyaway ** or 99O

  12. Carrier SCAC and IATA) Codes IATA Codes - Foreign Trade web site www.census.gov/foreign-trade SCAC Codes National Motor Freight Association 703-838-1822

  13. Software Evaluation • Appendix Q Was - Recommended Edits Now - Required Edits • Problems with Software Retest Participants

  14. Reporting Limits One Header and One Trailer (A & Z Records) per Transmission 99 USPPI’s per Header 99 Shipments per Exporter 999 Lines per Shipment Exceed the limits and System Slows Down

  15. If in the United States at the Time of Export ID Number - Passport, Visa or Border Crossing Number ID Type - “T” Embassy Shipments ID Number - 2-digit ISO Code + EMBASSY ID Type - “T” Foreign Entity as USPPI

  16. Commerce Licensed Shipments in Option 4 • Approved Option 4 USPPI • Complete a Questionnaire • Complete BXA Certification Form BXA Web Site www.bxa.doc.gov/enforcement

  17. Exports Transiting Canada • Reporting Required • Method of Transportation Crossing the Border • Port at Border Crossing • Carrier Code of Carrier Crossing Border

  18. Reporting Data • Quantity – Report in Unit of Measurement Specified in Classification Schedule • Shipping Weight – Report in Kilograms • Value – Report in whole US dollars - No cents, decimals or foreign currency

  19. Reporting Data Gross Shipping Weight and Quantity Reported in Kilograms – Gross Shipping Weight must be greater than or equal to the Quantity Note: Do not report fractions or portions of a whole - Round to the nearest whole

  20. Miscellaneous Situations • Vehicles with Diplomatic Tags “US” - Title State • Principal Party in Interest and Forwarding Agent - US Entities • Household Goods and Personal Effects $2500 Exemption Applies

  21. Miscellaneous Situations • Transportation Data Unknown - Estimate , then Amend • AES does not accommodate In-Transit Shipments - Form 7513 • Report In-Bond Code “70” • Report Mexican State Code for Mexican Shipments

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