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Prehospital Run Report Data System Enhancements Project

Prehospital Run Report Data System Enhancements Project. Illinois Traffic Records Coordinating Committee Meeting 18 July 2011 Presented by Dan Lee Illinois Department of Public Health Division of EMS and Highway Safety. Agenda. Background Purpose of the Project Status of the Project

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Prehospital Run Report Data System Enhancements Project

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  1. Prehospital Run Report Data System Enhancements Project Illinois Traffic Records Coordinating Committee Meeting 18 July 2011 Presented by Dan Lee Illinois Department of Public Health Division of EMS and Highway Safety

  2. Agenda • Background • Purpose of the Project • Status of the Project • Importance for Traffic Safety • Performance Measures • The Future

  3. Background—Run Reports • Document analytic, resuscitative, stabilizing, and/or preventive emergency medical activities performed outside of the hospital setting and may include transport to a hospital. • Are completed by Emergency Medical Services personnel at the close of a response. • Each covers one and only one incident, patient, and responding unit (although limited ability to document “prior aid” exists).

  4. Background—Run Reports • Information about the incident (location, etc) • EMS unit utilization information (mode, times) • EMS agency, unit & crewmember information • Patient demographic information (age, etc) • Patient injury/illness information • Patient assessment information (vitals, etc) • Treatment information (meds, procedures, prior aid) • Incident/patient outcome information

  5. Purpose of the Project • Phase 1: To implement an electronic EMS documentation system which can collect and use data based on the NHTSA Version 2.2.1 dataset standard.  • Phase 2: To increase the proportion of Illinois EMS provider systems that enter and submit data electronically by implementing a Web-based submission capability.

  6. Status of the Project • NEMSIS system launched at the state level in April 2010 (each third-party software user must complete a validation process). • Web-submission capability made available statewide in December 2010 (piloted in one EMS Region beginning in September 2010). • All paper submitters are currently using the new NEMSIS form.

  7. Importance for Traffic Safety • Provides a key component of crash outcome data • Law enforcement crash reports do not have a clinical focus (assessment, treatment, etc data elements are lacking) • Hospital databases (trauma registry, hospital discharge), if available, will not contain any data for non-transports, and may contain only limited prehospital information for transports

  8. Performance Measures • Percentage of all EMS run report data submitted to the State of Illinois that meets NEMSIS requirements while continuing to meet state requirements (currently in flux…most) • Percentage of all electronic data submitters and their software vendors that have documentation and training adequate to support the statewide transition to the new system (100%)

  9. Performance Measures • Percentage of all paper form submitters have documentation and training adequate to support the statewide transition to the new forms (100%) • Percentage of EMS run report data submitted through a web-based interface, either by direct entry of individual records or by uploading data files (currently in flux, estimate: 75%)

  10. Future Challenges & Opportunities • Shorter term (next 1-2 years) • Convert more paper submitters to state-supplied or third-party software • Assist stragglers with software validation • Implement a systematic data quality assessment and improvement program • Longer term (2+ years) • Phase out paper submission option • NEMISIS 3.0 and HL7

  11. For more information… • Dan Lee, Program Administrator • daniel.lee@illinois.gov • 217.785.8080 — Thanks for your attention—

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