UEC Meeting

1. UEC Meeting UEC meeting

2. News • Sept. 27 Town Hall meeting was well attended. • UEC joins with FNAL to put on Workshops for Physics with a high intensity proton source. • http://www.fnal.gov/directorate/Longrange/Steering_Public/workshop-physics.html • Lab (Users office + Young-Kee’s office) are taking care of most of the logistics. • Young-Kee and Kevin (with input from the Steering Committee physics groups) have been working on an agenda. • Could use the help of a couple of UEC members to help pull this together (ad hoc committee) • Recruiting attendees • January workshop UEC meeting

3. FRA Board of Directors • Last Friday, spoke on behalf of UEC to the FRA board of directors. • BoD has physics people, industry and university leaders • Prior to my talk, they talked extensively about: • The need to understand the physics case for Project X • The need for the field as a whole to make a better case to Washington for improved funding. • I gave a brief overview of who we are and what we do, and then spoke about: • Our contributions to the Steering Group report: Town Hall meetings and Physics workshops • Our efforts to lobby Congress on behalf of the field, especially the DC trip and local visits. • I also thanked them profusely for their support. • They were very postive about the role of the UEC and appreciative of our efforts. • They were particularly enthused about the local visits. They strongly agreed that the local visits may become more effective than the DC trip. UEC meeting

4. Changes to Users Offices • See handout • Dianne Snyder retired. • Plan is to merge visa and users functions into an “International Services” section • Office will cover FNAL users, incoming and outgoing international visa issues • All offices in atrium west • Personpower • One oversight person • Barb Book remains with Users office • Another staff member will be added to Users office (replacing Dianne) to restore the level of support. UEC meeting

5. UEC’s role and goals • What the UEC does • facilitate communications between the Laboratory and the users • UEC meetings, minutes, Users meeting • work toward better quality of life at Fermilab • QOL, international issues • help the field of HEP present its case for community & gov’t support • Government relations, outreach UEC meeting

6. Sub-Committees From Sacha’s talk last month. • Quality of Life • Womens’ Dorm • Local library service • Career night • Computer security rules • Government Relations • Spring DC trips • Fall DC trip • Local Congressional visits • Users’ Meeting • 2006: Rising above the Gathering Storm • 2007: Fermilab 40th Anniversary • Outreach • Outreach workshop • International Users’ Affairs • Fairly inactive • Important to be active in subcommittees between UEC meetings • Held weekly or bi-weekly phone meetings • UEC meetings reserved for brief reports • Sub-committee chairs really important to drive this process, focus on goals. • COMMENT: there are many other worthy projects that came up last year that did not fall naturally within this committee structure. It would have been nice to have ad hoc committees form more naturally to undertake those projects. The default was that such things became S.K.’s job. UEC meeting

7. Jobs • Secretary – Chris Polly has volunteered to continue this job • Web master – need a volunteer • Subcommittees… • On following slides, I have listed everybody by their top 3 choices • We will need to do some shifting around, and some volunteers • Settle on subcommittee chairs UEC meeting

8. Government Relations • Dan Hooper • Jean Slaughter • Kirsten Tollefson • Peter Wittich • Ashutosh Kotwal • Matthew Jones • Mitch Soderberg • Greg Landesberg • Chris Polly • Ela Barberis • +Sacha • +Kevin ex officio • This is basically the entire UEC. • Two major efforts here: local visits (now) and spring DC trip. We need everybody to contribute to one of these two efforts. UEC meeting

9. Users Meeting • Ela Barberis • Chris Polly • Greg Landesberg • Mitch Soderberg • Jean Slaughter • Ashutosh Kotwal • Matthew Jones • +KP ex officio • My suggestion: 6 or 7 people is appropriate, can drop one or two from this list. UEC meeting

10. Outreach • Matthew Jones • Lee Sawyer • Dan Hooper • Chris Polly • Kirsten Tollefson • Peter Wittich • Jean Slaughter • Greg Landesberg • +KP ex officio • Question: what do we want the outreach committee to do this year? • My suggestion: can drop 2-3 names from this list. UEC meeting

11. International Issues • Ela Barberis • Ashutosh Kotwal • This committee not terribly active, but needs to be able to respond to issues as they arise. • My suggestion: add one name to this list and add a GSA rep. UEC meeting

12. Quality of Life • Kirsten Tollefson • Mitch Soderberg • We’ve already had a couple of QOL issues come up: • Ride sharing • Indian food in the cafeteria • This committee needs additional contribution and also strong GSA contribution. At least one per person stationed at FNAL is preferrable. UEC meeting

13. Local Congressional Visits From Sacha’s govt relations meeting talk. • Continuing Resolution is a disaster • Opportunity for an impact is Jan/Feb • Might be able to meet with members in their home districts (Senators too) • Easier than a trip to Washington DC! • Emphasize bipartisan effort of last Congress to see science growth. • Emphasize negative impacts to research program if “path of least resistance” is followed. • We are working with the UEC’s of all the national labs on this: ANL, BNL, PNNL, LBL, JLab, LANL, SLAC. • Powerful message if light source user, nuke, and HEP person walk in together and deliver common message in support of DOE-SC and user facilities • I need more HEP volunteers. UEC meeting

14. From Sacha’s govt relations meeting talk. Web site for Local Visit Instructions http://www.nufo.org UEC meeting