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UEC Orientation

UEC Orientation. Fall 2014. Agenda. Undergraduate Course and Program Approval Policy (#21) and approval procedures Calendar deadlines Minimum timelines for approval processes UEC Screening Subcommittee and CWC Course approval processes Program approval processes. Policy and Procedures.

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UEC Orientation

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  1. UEC Orientation Fall 2014

  2. Agenda • Undergraduate Course and Program Approval Policy (#21) and approval procedures • Calendar deadlines • Minimum timelines for approval processes • UEC Screening Subcommittee and CWC • Course approval processes • Program approval processes

  3. Policy and Procedures • Undergraduate Program and Course Approval policy (#21) • www.ufv.ca/secretariat/policies • Procedures have been removed from the policy, and are now approved by UEC • www.ufv.ca/senate/uec/uec-resources/

  4. Procedures • Different approval processes based on the type of proposal or change: • Minor course changes • Major course changes and new courses • Minor program changes • Major program changes • New programs

  5. Calendar deadlines

  6. Minimum timelines for approval Approximate timelines based on steps required for approval: Courses • New courses and major changes: 4-5 months • Minor changes: 2-3 months Programs • New: 18+ months (including concept paper) • Major changes: 7-8 months • Minor changes: 4-5 months

  7. Changes to the approval process • Creation of UEC Screening Subcommittee • Reorganization of some steps: • Old: Department > CWC > Faculty Council > UEC • New: Department > Faculty Council > UEC Screening Subcommittee > CWC > UEC

  8. UEC Screening Subcommittee • Membership: • UEC Chair • OReg representative • UEC Assistant • UEC Faculty member • UEC Advisor • CFO/Senate Budget Committee representative • Will meet twice monthly as required • Faculty Council assistants will submit proposals following Faculty Council and Dean’s approval

  9. UEC Screening Subcommittee • Responsibilities: • Review all proposals for clarity, completeness, and adherence to procedures/policies • Confirm whether changes are minor or major • Ensure potentially impacted areas have been consulted • Approve minor course changes for publication in the calendar • Approve all other proposals for submission to CWC • Proposals not approved for CWC will be returned for revision and resubmission to Faculty Council

  10. Campus-Wide Consultation (CWC) • Previous participants such as Advising and OReg now on UEC Screening Subcommittee • Opportunity for service areas and other academic units to review and give feedback on submissions • Agendas will be distributed bi-weekly (following UEC Screening Subcommittee meetings) to department heads, department assistants, and CWC members (Library, Financial Aid, etc.) • Developers should respond to comments during the consultation, and compile comments and responses for submission to UEC

  11. Course proposals • Submissions should include a memo and course outline • New memo templates are available, one for new courses and one for course changes • Ensure you are using a current version of the course outline form • Refer to Course Outline and Prerequisite Guidelines and UFV Style Guide • Changes to an existing course: • Request a Word version of the current outline from Amanda • Copy all information into the new form, turn track changes on, then make changes

  12. Course approval processes • Minor course changes • In general, minor changes are ones that do not affect the nature or focus of the course, options for students, or budget • Flowchart • New course and major course changes • Major changes affect the nature or focus of the course, options for students, and budget • Flowchart

  13. Program proposals • Proposals for changes to a program should include: • Rationale memo (new memo template is available) • All relevant attachments, including revised calendar copy with changes tracked • Desired implementation date • New program proposals will be developed in conjunction with the Program Development Office

  14. Program approval processes • Minor program changes • UEC has final approval • Flowchart • Major program changes • Requires additional approval by Senate Budget Committee (SBC), Academic Planning and Priorities Committee (APPC), and Senate • Flowchart • New programs • Requires concept paper stage, possibly external approval • Concept paper development flowchart • Full program proposal flowchart

  15. Program approval process • Minor program changes • Addition of new course options, or deletion or substitution of a required course • No budgetary implications • Major program changes • Change to the majority of courses in a program • Change to program duration, philosophy, or direction • Addition of new field of specialization • Change in requirements for admission, residency, or continuance • Change in admission quotas

  16. Recap • All flowcharts, tables, templates, and resources can be found on the UEC website, www.ufv.ca/Senate/UEC • Information on the development of new programs can be found on the Program Development Office website, www.ufv.ca/PDO

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