E-mail and Attachments

1. E-mail and Attachments Communicating Information E-mail and Attachments

2. The mail process E-mail stands for Electronic mail. The process of sending e-mail is similar to the traditional letter, but it is all done electronically – via the Internet. E-mail moved to sent box E-mail received in inbox E-mail put in outbox Letter delivered Letter taken to Post Office Letter received in letter box mail processes E-mail addressed Click and open e-mail Envelope addressed E-mail written Letter picked up and opened Letter written

3. Most e-mails have a standard layout. address of person e-mail is being sent to (no spaces in the address) carbon copy An e-mail usually has a standard layout forwards a copy of the e-mail to another person or persons cbrown@btopenworld.com mgreen@msn.com forwards a copy of the e-mail but the persons’ name remains hidden bwhite@clara.co.uk Next week’s meeting description of content of message blind carbon copy content of message Please find attached the agenda for our meeting next week. When the message is completed the Send button sends the message. This usually takes a few seconds.

4. Stuck on you All e-mails are text files. • However, other types of files can be forwarded as an attachment to an e-mail. • The symbol for an attachment is a paper clip. • Be aware of the sizeof the attached files. • The bigger the files, the longer it takes for the e-mail to be sent. • E-mails and attachments can be savedand/or deleted just like any other files.

5. Summary • E-mail stands for electronic mail. • An e-mail is written, addressed, sent, delivered and opened through an e-mail program or through certain web sites. • There is a standard layout for most e-mails. • E-mails can be sent to more than one person at a time. • The addresses are not seen when entered in theblind carbon copy section. • The paper clip symbol is the attachment symbol. • All types of files can be sent as an attachment to an e-mail. What can I remember? The End