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CARS Transition Guide for Government Agencies

Learn about the benefits of Central Accounting Reporting System (CARS), transition status, upcoming training opportunities, and conversion processes for different reporter types. Enhance data transparency and streamline Treasury processes.

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CARS Transition Guide for Government Agencies

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  1. Treasury UpdatesGovernmentwide AccountingCentral Accounting Reporting System (CARS) May 22, 2014 March 7, 201

  2. Central Accounting Reporting System (CARS) • Benefits for Agencies • Benefits Across Government • Transition status • Upcoming training opportunities

  3. Benefits for Agencies to Become CARS (TAS BETC) Reporters • Daily Account Statement • More Transaction-level details in Account Statement • Daily reclassification functionality • Elimination of the Statement of Difference

  4. Governmentwide Benefits of Daily Reporting • Supports Governmentwide data transparency • Supports Governmentwide standardization • Allows streamlining in Treasury processes and reports • Improves data for downstream systems/processes

  5. AGENCY FRB GFRS Future Transaction & Reporting FR IPAC AGENCY GTAS TDO Payments NTDO Payments CIA Collections SAM AccountStatement Monthly Treasury Statement Combined Statement USSLG TFM Agency F/S Intragov Reports

  6. System Changes and Timelines • Commissioner Lebryk Reaches Out to Agency CFOs Regarding Modernization Initiatives • January 14, 2011 • March 23, 2012 • April 11, 2013 • April 11, 2014 • October 1, 2014 agencies should have a transition plan in place for each ALC by source system or request GWA’s CRM Division to help you develop one

  7. CARS Reporter (IPAC) conversion • Transition: Self Analysis • Utilize the IPAC Transaction Download Report to compare to what is on your General Ledger (GL) • This report should be downloaded twice a month to verify readiness to GO LIVE the following month • Choose a Go Live date • Go Live! • Omit IPAC transactions from 224/CTA submission • TAS/BETC classification at initiation becomes official post to your FBWT • IF IPAC only, you are a Full Reporter • As a Full Reporter you now have access to reclass on a daily basis

  8. This is the lowest level of detail you can retrieve from the Acct Stmt. This example shows the additional IPAC details available for a CARS IPAC Reporter.

  9. CARS Reporter (Collections) conversion • Transition: Data Analysis • Review the data twice/month • Provide excel spreadsheet if corrections/updates to cash flow profiles or source systems are needed • Transition to go live after one month of transitioning • Go Live! • Section 3 of the 224/CTA is CLOSED • Ability to view collection transactions daily • C-Key to TAS/BETC classification at initiation becomes official post to your FBWT • IF Collections only, you are a Full Reporter • As a Full Reporter you now have access to reclass on a daily basis

  10. This example shows the additional Collection details available for a CARS Collection Reporter.

  11. CARS Reporter (Payments) conversion • Transition • Manual end to end testing available (optional) • ALC/CARS/PM determine file/system testing period • Choose a Go Live date • Go Live! • Omit Payment transactions from 224/CTA submission • TAS/BETC classification at initiation becomes official post to your FBWT • IF Payments only, you are a Full Reporter • As a Full Reporter you now have access to reclass on a daily basis

  12. This example shows the additional Payment details available for a CARS Payment .

  13. CARS Transition Status as of May 2014

  14. Check off your list! • Discuss the changes needed in your agency to convert from monthly reporting to daily reporting • Develop a transition plan • Should be aware that Section 2 and 3 of the 224 will be closed. If you are not the 224/CTA preparer, pass the word • Work with SAM now to get access, set up/update defaults and cash flow profiles • TRANSITION PLANS BY OCTOBER 1, 2014

  15. Upcoming Outreach • CARS workshops (Hyattsville, MD) • June 10 • GWA Training and Outreach • 2014 CARS Sessions – 1st and 2nd Friday every month • Informational Sessions • Weekly • E-Learning Module – Becoming a CARS Reporter • www.fms.treas.gov/cars/training.html • GWA Public Website • www.fms.treas.gov/cars

  16. Contacts • Customer Relationship Management Division (CRMD) • Director, Carolann Marker (Carolann.Marker@fiscal.treasury.gov) (202)874-9776 • IPAC – Dominique McCreary (Dominique.McCreary@fiscal.treasury.gov) (202)874-6352 • TDO Payments – Luz Davila Lopez (Luz.Davila.Lopez@fiscal.treasury.gov) (202)874-8599 • Collections - Katy Borys (Katy.Borys@fiscal.treasury.gov) (202)874-9005 • CRM Mailbox – gwa.crmd.users@fiscal.treasury.gov • Treasury Support Center – (877) 440-9476

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