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DUBLIN INSTITUTE OF TECHNOLOGY OUT OF HOURS ACCESS Guidance Notes

DUBLIN INSTITUTE OF TECHNOLOGY OUT OF HOURS ACCESS Guidance Notes. WHAT NEEDS TO BE DONE? Separate risk assessments and specific approval must be sought for those wishing to gain “out of hours access” to the following approved buildings: FOCAS Institute , Camden Row E-Block, Bolton Street

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DUBLIN INSTITUTE OF TECHNOLOGY OUT OF HOURS ACCESS Guidance Notes

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  1. DUBLIN INSTITUTE OF TECHNOLOGYOUT OF HOURS ACCESSGuidance Notes These are just Guidance Notes. Please refer to main Policy Document for further details

  2. WHAT NEEDS TO BE DONE? • Separate risk assessments and specific approval must be sought for those wishing to gain “out of hours access” to the following approved buildings: • FOCAS Institute , Camden Row • E-Block, Bolton Street • Important: A Buddy (second person) must always be present in the event of “out of hour access” WHAT TO DO ? These are just Guidance Notes. Please refer to main Policy Document for further details

  3. WHO COMPLETES THE RISK ASSESSMENT? • This is completed by the person seeking approval for “out of hours access” and signed off by their line manager • The line manager sends a copy of the completed risk assessment to the local Buildings Maintenance Manager and Occupational Health Officer for approval WHO COMPLETES RA? These are just Guidance Notes. Please refer to main Policy Document for further details

  4. WHAT HAPPENS THEN? • Once the risk assessment has been approved by the Building Maintenance Manager, Occupational Health Officer and all necessary structural and operational safety control measures are implemented, an approval letter/form can be forwarded to the person seeking the “out of hours access” • A listing of all those authorised for “out of hours access” will be submitted to the local Buildings Maintenance Manager by the line Manager so that it can be submitted to a security company WHAT HAPPENS THEN? These are just Guidance Notes. Please refer to main Policy Document for further details

  5. WHAT TRAINING IS REQUIRED? • Induction for lone working (annually) • Emergency Response Training (every 2 years) • Emergency First-aid Training (every 2 years) All training must be completed prior to commencement of access WHAT TRAINING? These are just Guidance Notes. Please refer to main Policy Document for further details

  6. IS THERE ANY TIME I WILL NOT HAVE ACCESS? • “Out of hours access” may be prohibited during periods of renovation/maintenance/building works or during shut down periods • Authorisation for access may be withdrawn if breaches occur ACCESS TIMES? These are just Guidance Notes. Please refer to main Policy Document for further details

  7. WHAT IS REQUIRED OF ME? • All authorised persons must work only in the area as specified in the risk assessment and carry outonly authorised activities during authorised time periods • “Out of hours access” to each building is strictly limited to those authorisedby the School/Function concerned • All authorised persons must ensure that all recommended controls are implemented For further information, please contact the Health and Safety Office 01 4024192 WHAT MUST I DO? These are just Guidance Notes. Please refer to main Policy Document for further details

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