Welcome to New Employee Orientation

1. Welcome to New Employee Orientation General Information

2. Florida Atlantic University • Established in 1961 - opened in 1964 • 30,000+ students • 3,400 Employees – Faculty & Staff • 175+ Degree Programs • 19 NCAA Sports

3. 6 Boca Raton Dania Beach Davie Ft. Lauderdale Jupiter Harbor Branch (HBOI) Largest Campus Broward Campuses Northern Campuses • 10 Colleges • Dorothy F. Schmidt College of Arts and Letters • College of Business • College for Design and Social Inquiry • College of Education • College of Engineering and Computer Science • The Graduate College • Harriet L. Wilkes Honors College • Charles E. Schmidt College of Medicine • Christine E. Lynn College of Nursing • Charles E. Schmidt College of Science

4. Things you should know • Smoking on Campus • Hours of Work • Personnel Records • Campus Announcements • HR Weekly • Workers’ Compensation Procedures • RTW Program

5. FAU Fighting OwlsFAU earned the Fighting Owl role because… FAU’s Boca Raton campus was designated a burrowing owl sanctuary in 1971 by the Audubon Society. This type of owl is very unusual because it makes its home in holes in the ground. It is a protected species whose campus nesting areas are surrounded by orange fencing. The feisty bird, traditionally associated with wisdom and determination, serves as the University’s mascot

6. New Employee Orientation Employee Relations & Development Information

7. University Pay Plans • Administrative, Managerial & Professional (AMP) – salaried • Support Personnel (SP) – hourly • 6 month probationary period • Timesheets required • Other Personnel Services (OPS) – temporary • Timesheets required • Faculty

8. Diversity Initiative at FAU • Minority and international students make up 49% of our student body • All people are respected • Zero-tolerance policy for any kind of harassment or discrimination • Ranked 27th nationally for campus ethnic diversity (US News & World Report) • Diversity Committee • Campus of Difference Training • Celebrations of Diversity

9. Payroll

10. ATHLETICS

11. Tracey Hardy – Office Manager Garcia Snow – Program Assistant

13. Owl Cards • Policy that all Faculty, AMP, and SP personnel obtain and carry the FAU OWL CARD while on campus • Primarily used for ID, verification of FAU status, University services, i.e. Library, obtaining passes for University sporting and theatrical events, OWL CARD debit program, Dining Services, BB&T ATM, etc • Faculty / Visiting Scholars • Adjunct Faculty ($10.00 fee applies) • SP / AMP employees • Temporary employees & Sub-contracted employees ($10.00 fee applies) • Obtained at the OWL Card Services Office Student Union • Legal identification (passport, drivers' license, or State / Government Photo Identification card) must be presented to obtain an OWL CARD • Proof of employment status - copy of employment contract or pay stub • Replacement Fee = $15.00

14. Ed Rowe Associate Director, Equal Opportunity Programs

16. New Employee Orientation Employee Relations & Development Information

17. Attendance & Leave Sick Leave - SP, Faculty, and AMP - Accrue 4 hours bi-weekly (13 days a year) - Can be used for immediate family - Annual leave can be used if sick leave has been depleted Sick Leave is authorized for the following purposes: Leave Request/Approval Form • The illness, injury, or appointments with health care providers of a member of the employees’ immediate family • The employee’s illness, injury, or disability or appointments with health care providers • Death of an employee’s immediate family member following the use of Bereavement Leave.  Immediate family is defined as spouse, child, parent, grandparent, grandchild, or sibling of the employee or employee’s spouse  • Employees are required to notify their supervisor of any absence for illness, injury, the start of the normal workday. All other absences must be approved in advance

18. Annual Leave – SP, AMP and 12 mo. Faculty Only Must be approved in advance by the supervisor. (Can be used for medical absences or emergencies with documentation.) Personal Holiday- SP and AMP Only 1 day earned each fiscal year • Effective 30 days after hire • Use in one full day increment • Must be used between July 1st through June 30th • Use it or lose it

19. Attendance & Leave • Extended Medical Leave • Medical leave of 3+ days • Employees with 1 or more years of continuous service may take up to six (6) months with medical documentation • Family Medical Leave Act (FMLA) – entitles eligible employees to take up to 12 weeks or 480 hours of unpaid, job-protected leave in a 12 month period. FAU allows employees to use paid leave that they have accrued as part of their FMLA leave • Birth / Adoption • Foster care placement of a child • to care for an immediate family member (spouse, child, or parent) with a serious health condition • Medical leave when the employee is unable to work because of own serious health condition • Eligible with at least 12 months of service & 1250 hours in past 12 months • Must fill out a Certification of Health Care Provider Form • Employees with < one year of service may take up to the amount of accrued leave they have, with the proper documentation

20. Domestic Violence Leave Florida Law- employees are entitled to take up to three working days of leave within a 12 month period to deal with issues relating to domestic violence suffered by the employee or a family or household member • Employed by FAU for more than three months Leave may be taken to: • Obtain an injunction for protection against domestic violence • Obtain medical or mental health care related to the domestic violence • Seek services from a victims services organization • Seek legal assistance or prepare for court proceedings • Secure existing housing or obtain new housing for safety reasons Unpaid, but employees may use accrued leave. FAU may require written documentation from a treating facility or court verifying the purpose of the leave. All documentation will be kept in a confidential file

21. Employee Relations Required Documents • FAU Personnel Regulations • FAU Personnel Policies • Statement of Stewardship Each employee has the responsibility to read and understand the contents

23. Customer Service • ”It starts with respect. If you respect the customer as a human being, and truly honor their right to be treated fairly and honestly, everything else is much easier.”- Unknown • “Customer service is not a department, it's an attitude!”- Unknown

24. Impact of Customers on FAU

25. Thank You!

27. Report of Outside Business or Professional Activity for FAU Employees Agreement • All employees are required to report outside business activities, professional activities, conflicts of interest, or conflicts of commitment • Employees are required to update reporting of any such activities, annually, commencing each new Fiscal Year http://www.fau.edu/hr/files/OutsideBusiness.pdf

28. Performance Management Partnership between supervisor and employees working together to accomplish goals of the Department and University • Establish Goals and Expectations • Communication • Feedback • Coaching & Support • Performance Evaluation • Culminating in a Performance Appraisal

29. SP Performance Appraisals • Probationary Appraisal Due at the end of the employee’s 6monthprobationary period. Can be extended beyond the end date up to a period of 6 months; however the probationary period may not exceed 1 year • Law Enforcement Positions have a 1 year probationary period • Annual Appraisal Due once per year and based on the day the employee started in their current classification

30. SP Performance Appraisals • “Standards” of the position • Set by each individual Supervisor • Standards should be clearly communicated to each employee by the supervisor • Employee may be asked to submit a summary of accomplishments

31. SP Performance Appraisals • Critical Elements – 5 tasks that the supervisor deems most important to the overall job performance during the appraisal period • Performance Factors – Describes how the employee accomplishes work responsibilities and handles assigned job tasks • Career Development – Designated area for the supervisor to establish goals for the employee • Employee Remarks – Area at the end of each appraisal for employee to provide comments

32. AMP Performance Appraisals • Due each year on employee’s anniversary date • Each appraisal shall be completed on the AMP Performance Appraisal Form • The employee submits a summary of accomplishments to the Supervisor • Supervisor establishes a rating for each of the 6 job performance/professional competencies • An overall rating is then determined by the supervisor • Performance Appraisals are kept in employee’s file

33. Employee Relations Team Robin Kabat, Associate Director561-297-3072kabat@fau.edu Donna Newman, Employee Relations Manager 561-297-2554 newmand@fau.edu Janet Eagen, Human Resources Representative 561-297-0319 jeagen@fau.edu Nancy Vincenty, Broward HR Manager 954-236-1245 nvincen6@fau.edu The Employee Relations Team is Here for You!

34. BENEFITS and RETIREMENT Orientation (561) 297-3071-Benefits (561) 297-2061-Retirement Fax: (561) 297-3915

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