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SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002

SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002. Presentation by SAVE Agencies Management Team. SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002. Agencies Contracts: some data. 52 running contracts around 156 agencies years covered: 1996-2002

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SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002

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  1. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Presentation by SAVE Agencies Management Team

  2. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Agencies Contracts: some data • 52 running contracts • around 156 agencies • years covered: 1996-2002 • centralised management • short resources (PB, DM,JD)

  3. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Type of contracts • Contracts until 1999 • Contracts from 2000 onwards

  4. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Type of contracts • Similarities • conditions for the creation of the agency • contract duration 36 months • EU support up to 40% • Differences • amendment signed directly with the agency • new reporting system (progress report) • candidate countries from Central and Eastern European countries (MoU)

  5. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 EC technical tasks (DM, PB) • to evaluate project proposals and negotiate new contracts • to evaluate technical and financial reports in relation to the workprogram • to co-ordinate with the financial officer • to keep daily contact with agencies and to get feedback from their activities • to visit agencies

  6. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Contracts follow up (JD) • contact with contractors • follow up of delivrables • reporting on development of contracts • liaison between financial cell and technical unit • updating of several databases • archiving

  7. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Technical evaluation (PB,DM) • workprogramme:our only reference • report structuring (final, inception) • annexes are sometimes needed • extensive comments: reply is suitable • visits: a way to understand better (invitations when appropriate: events)

  8. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Centralised management: main benefits • better overview on energy agencies activities • exploitation of potential synergies • possibility of developing joint initiatives • one central contact for information and follow up of the projects • respect of deadlines for delivrables • reliability of databases

  9. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 A new reporting system: the inception report (1) • 1. Agency Structure • (including planning of deliverables) • 2. Agency Staff, premises and equipment • 3. Work programme of the Agency • 3.1 Start up phase3.2 Energy programming • 3.3 Sectorial activities • 3.4 Horizontal activities

  10. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 A new reporting system: the inception report (2) • 3.5 Dissemination of results • 3.6 Cooperation activities • (WP for 3 years = year 1 developed activities + years 2 &3 planned activities) • 4. Financial information • Expected incomes and expenditures (Year 1) • Projections (Years 2 and 3) • Business plan

  11. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Dissemination of results • inform the largest number of citizens/enterprises on agency’s activities • spread as much as possible information on results on specific activities • inform the Commission through reports • inform society through Managenergy

  12. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Co-operation at international level • Participation in EU programmes other than SAVE (Altener, FP5,Leader etc) • few international activities between agencies • good communication with the EC team • sometimes problems can be solved by improving communication within consortium!

  13. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Helping existing agencies in EIE • Creation of thematic groups/networks • Training actions • Creation and/or reinforcement of associations: role of associations • Service provider: good practice, animation • Web site and virtual facilities: provision of info on new developments

  14. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 Helping existing agencies in EIE • Common logo, promotional material • Evaluation • Training for transport actions (KA 10) • Ideas?

  15. SAVE ENERGY AGENCIESContractor meetingBrussels, 27 November 2002 New agencies in EIE • Limited number in EU • Priority for Candidate countries

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