Presentation to the Portfolio Committee Meeting Acting DG-Nolwazi Gasa Date: 09 September 2015

1. PRESENTATION QUARTER 1 PERFORMANCE FOR 2015-2016 Presentation to the Portfolio Committee Meeting Acting DG-Nolwazi Gasa Date: 09 September 2015

2. Outline of the Presentation • Performance information for Programmes 1 to 5 • Human Resources: Filling of vacancies • Financial Performance

3. PERFORMANCE INFORMATION

4. Summary of Performance Information Most of partially achieved targets have since been achieved

5. Key Achievements Programme 1 • Clean Audit Opinion for 2014-15 • All valid invoices (1 410) paid within 30 days of receipt of a valid invoice • 65 of 65 designated employees submitted their financial interest within time frame • Trained 26% of staff against the target of 10% Programme 2 • Monitoring of the implementation of the Medium-Term Strategic Framework - all quarterly reports submitted to the Executive – displayed in the POA system • Operation Phakisa Programme – ocean economy and health • Siyahlola Presidential Monitoring Programme • Monitoring of Distressed Mining Towns Programme 3 • Scaling up of the Community Based Monitoring programme • Management Performance Assessments

6. Key Achievements (2) Programme 3… • 34 new facilities monitored by 30 June 2015 • Presidential Hotline Quarterly update produced and published on DPME website Programme 4 • Alignment of Strategic and APPs with the NDP • Communicating the NDP via stakeholder engagements . A total of 14 engagements Programme 5 • The development and launch of National youth Policy 2020

7. Addressing partially achieved targets • Capacity constraints – budget and people • Vacancy rate – moved to fill vacancies, with high level appointments made recently • Appointment of service providers for the evaluations • Improvements monitoring of facilities is being addressed • The Management Performance Assessment Tool (MPAT) and Frontline Service Delivery Monitoring (FSDM) reports have since been tabled at Cabinet • Communication Plan approved in second quarter • Youth quarterly reports to be produced regularly

8. PROG 1: Administration-Summary of Performance

9. PROG 1: Achieved Targets…..

10. PROG 1: Achieved Targets (2)

11. PROG 1: Achieved Targets (3)

12. PROG 1: Targets Partially Achieved (1)

13. PROG 1: Targets Partially Achieved (2)

14. PROG 1: Targets Not achieved ….

15. PROG 1: Targets Not achieved (2)

16. PROG. 2: Outcomes Monitoring and Evaluations (OME)

17. PROG 2: Achieved Targets

18. PROG 2: Achieved Targets (2)

19. PROG 2: Partially Achieved Targets

20. PROG 3: INSTITUTIONAL PERFORMANCE MONITORING AND EVALUATION (IPME)

21. PROG 3: Achieved Targets…….

22. PROG 3: Achieved Targets (2)

23. PROG 3: Partially Achieved Targets…….

24. PROG 3: Partially Achieved Targets…….

25. PROG 3: Partially Achieved Targets (2)

26. PROG 3: Partially Achieved targets (3)

27. PROG 3: PROGRAMME 4: NATIONAL PLANNING

28. PROG 4: Achieved Targets

29. PROG 4: Achieved Targets (2)

30. PROG 5: National Youth Development

31. PROG 5: Partially Achieved Targets

33. HUMAN RESOURCE

34. Filling of posts • As at end August 2015, 262 posts were filled out of 312 funded posts (84% filled) • To date, date 264 posts are filled out of 312 funded posts (85%) • Movement in the department for the three months is reflected below:

35. Filling of posts continued…. • 50 posts were vacant as at 31 August 2015 • 12 of the 50 posts are positions that have been previously filled in the department. However, due to staff turnover and internal promotions/transfers these posts became vacant • 25 of the 50 vacant posts were new posts • All new posts had been advertised, however the high vacancy rate is as a result of the following: • Due to the merger of the NPC and DPME there was a need to re-scope positions as they became vacant and these posts had to be evaluated before advertised • New positions in corporate services were created to ensure adequate support to address the transfer of the NPC, Ministry and Deputy Ministry • Delays in the JE process for posts in corporate services that require DPSA approval (salary level 9/10/11/12) • Delays in pre-employment security screening by the SSA • Difficulty in finding suitable candidates for specialist posts resulting in head-hunting processes after the normal recruitment process was unsuccessful which causes a delay in the filling of such posts

36. FINANCIAL PERFORMANCE

37. 2015/16: Quarter 1 Expenditure

38. 2015/16 Quarter 1 Expenditure • Reasons for under-expenditure of R37.9m: • R19m payment for the National Income Dynamic Study (NIDS – Programme 4) – Invoice was received in Quarter 2 and paid • Normal staff turnover. DG post and 2 DDG posts vacant (2 DDG posts have since been filled) • Expenditure in Programme 4 affected by end of term of National Planning Commission – New Commissioners likely to be appointed in September 2015 • Some ICT and Evaluation projects behind schedule

39. 2015/16 Quarters 1+2 Expenditure

40. 2015/16 Budget Monitoring

41. 2015/16 Expenditure Summary • Department spent 99.5% of budget in 2013/14 and 96.6 % in 2014/15 • Expenditure in Programme 4 (National Planning) will increase once new commissioners have been appointed • Some ICT projects planned for 2016/17 will be brought forward to absorb savings

42. THANK YOU!