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Pre-meeting Announcements

Pre-meeting Announcements. Sections to go see Betty Leonhard Fill out CLCC Leadership Audit– to be collected at end of meeting. Region H Collegiate Meeting. Debra Lin and Kristina Kremer. Roll Call. H050 Bradley University H051 Detroit Mercy, University of H052 Evansville, University of

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Pre-meeting Announcements

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  1. Pre-meeting Announcements • Sections to go see Betty Leonhard • Fill out CLCC Leadership Audit– to be collected at end of meeting

  2. Region H Collegiate Meeting Debra Lin and Kristina Kremer

  3. Roll Call • H050 Bradley University • H051 Detroit Mercy, University of • H052 Evansville, University of • H053 Kettering University - A Section • H054 Illinois at Urbana-Champaign, University of • H055 Illinois at Chicago, University of • H056 Illinois Institute of Technology • H057 Iowa, University of • H058 Iowa State University • H059 Lawrence Technological University • H060 Marquette University • H061 Michigan-Ann Arbor, University of • H062 Michigan at Dearborn, University of • H063 Michigan State University • H064 Michigan Tech University • H065 Milwaukee School of Engineering • H066 Minnesota, University of • H067 North Dakota, University of • H068 North Dakota State University • H069 Northwestern University • H070 Notre Dame du Lac, University of • H071 Oakland University • H072 Purdue University, West Lafayette • H073 Purdue University, Calumet • H074 Purdue University, Indianapolis • H076 Southern Illinois University - Carbondale • H077 Trine University • H078 Wayne State University • H079 Western Michigan University • H080 Wisconsin-Madison, University of • H081 Wisconsin-Milwaukee, University of • H082 Wisconsin-Platteville, University of • H083 Valparaiso University • H084 St. Cloud State University • H085 Northern Illinois University • H086 Indiana Purdue University, Fort Wayne • H087 Minnesota State University, Mankato • H088 South Dakota State University • H089 Rose-Hulman Institute of Technology • H090 Lake Superior State University • H091 St. Thomas, University of • H092 Indiana Institute of Technology • H093 Grand Valley State University • H095 Kettering University - B Section • H096 Wisconsin, Stout, University of

  4. Collegiate Leadership Introductions • Region Collegiate Representative (RCR) • Kristina Kremer and Debra Lin • Region Collegiate Communications Editor (RCCE) • Claire Rydeen • Region Collegiate Senator (RCS) • Allison Machtemes Kristina Kremer Claire Rydeen Allison Machtemes Debra Lin

  5. Individual Awards • Submission Deadline: March 31, 2011

  6. Collegiate Member Award • 6 Awards given out • Free National Conference Registration • $250 travel stipend to National Conference • Free Celebrate SWE Banquet Ticket

  7. Outstanding Faculty Advisor Award

  8. Outstanding SWE Counselor Award Applications Due: March 31

  9. Outstanding Collegiate Section Award Due May 31

  10. Section Awards Tentative Due Date: July 1

  11. Region H Blog

  12. Region Blogs • www.regionh.wordpress.com • Subscribe! • Blog breakdown • Best Practices • Resources • Hot Topics, About SWE, etc.

  13. Senate Report Christine Cabrera, Diane LaFortune, Allison Machtemes

  14. Orlando Conference Review Approved 2 special senators Clarified member voting grades Added Senate Committee Chair for Board eligibility Adopted SWE Code of Conduct Allowed collegiate candidates to run for Region, Professional, and MAL officer positions Updated Senate Speaker eligibility Made the collegiate director on the BOD a permanent position with voting rights. Page 14

  15. Up Next February 11 – Annual Strategic Planning Review February 12 – Senate face-to-face meeting Motion S1114 – Creation of Senate Secretary Motion S1111 – Senate Procedures Update Mega Issues Discussion March Conference Call Discussing communication with constituents Page 15

  16. Senate Feedback Activity • Purpose • FY11 Goal to provide increased to feedback BOD from constituents • SWE programs and services feedback selected as pilot topic. • Themes • Face-to-face interactions are extremely valued. • Some programs and services ranked low because members were not aware that these services were available • Better communications around the value of certain services may increase member awareness. • Many services ranked low because they were difficult to use, even if the service itself was useful. • The number of modes of communication (E-blasts, blogs, emails, etc.) can be overwhelming • Next Steps • Consider integration of Senate feedback into Program and Services Assessment • New topics need more up front clarification for purpose and intent

  17. SWE Ethics Code of Conduct & Code of Service

  18. Purpose & Agenda Background Introduce Code of Conduct and Code of Service Benefits (to SWE and our members) Next Steps Page 18

  19. Background on the Code A gap was identified; SWE did not have a written code of conduct. Standard practice for most similar organizations. Document was approved in FY10 and added to SWE bylaws at WE10. Defines fiduciary responsibilities for SWE leaders. Includes policy against harassment. Created a procedure for handling complaints or disputes. Created an ethics committee. Page 19

  20. Ethics / Code of Conduct ETHICS Procedure: Disposition Member Complaints or Disputes

  21. Member Code of Conduct Member Code of Conduct Applies to all levels of membership Policy against harassment Process for addressing complaints and disputes involving SWE members • Ethics Committee • Procedure for review of SWE member conduct When you represent SWE, you are an extension of the Society Page 21

  22. Leadership Code of Service Applies to all elected and appointed positions Confidentiality Due diligence and dedication on behalf of SWE Financial responsibility Personal conduct Mutual respect Page 22

  23. Benefits As a SWE leader; Guidelines for behavior when acting on behalf of SWE As a SWE member; Commits members to conduct consistent with SWE’s core values. Safeguards the Society’s reputation Reinforces SWE’s culture and core values.

  24. Next Steps Where to find the documents http://share.swe.org/governance– Policies SWE - Member's Code of Conduct final 2010 SWE - Leader Oath of Office final 2010 Procedures for Review of SWE Member Conduct final 2010 “Oath of Office” will be changed to “Code of Service” – will be added to leadership application/nomination forms

  25. Find it on www.SWE.org

  26. Icebreaker Find 3 different people (each from a different section) with the same first and last name initials as you. First two groups of 4 people with same initials wins a prize

  27. RCR/RCCE Elections Schedule Call for Applicants: Tuesday, Jan 18 Applications Due: Monday, Feb 7 Candidates Presented: Monday, Mar 7 Voting Begins: Monday, Mar 7 Voting Ends: Thursday, Mar 31 Winners Announced: Monday, Apr 4 All regions on same timeline! See handout for more information

  28. RCR Role • Serves on the Region Collegiate Team working to make sure collegiate and section interest and concerns are discussed among the region leadership and plans are made to improve the region collegiate experience.  • Prepares the Collegiate Report to the Governor 3 times a year after collecting Collegiate Section Reports. • Leads the Collegiate sections of the Region meetings at the Annual and Regional Conferences. • Works with other RCRs and RCCEs on yearly goals to improve the collegiate experience in SWE. • Attends Collegiate Leadership Forum (CLF) in the summer to receive Leadership and SWE Training.  • Serves on Region Council as the voting collegiate member for the region. 

  29. RCCE Role • Serves as the RCR Alternate • Maintains the Region Collegiate Blog • www.regionh.wordpress.com • Writes and Posts Monthly Hot Topics on the Blog - Topics could include Membership, Fundraising, Rewarding Members, Program Ideas, etc.  • Serves on the Region Collegiate Team • Prepares Report to the Governor 3 times a year updating the Governor on the blog, region collegiate team and other happenings. • Attends Collegiate Leadership Forum (CLF) in the summer to receive Leadership and SWE Training.    • Attends Annual & Regional Conferences

  30. RCS Role The Senator is a vital collegiate voice within the Region and to Society leaders in SWE.  Serves as the collegiate voice for the region on the Society Senate. They help set the direction for the society working with 2 Professional Senators from the 10 Regions, 2 International Senators, and 2 Special Directors.  They approve changes to the Society bylaws, public policy position statements, and also work to resolve Mega Issues Attends 2 face-to-face Senate meetings at Annual Conference and in the Spring, as well as monthly conference calls. Works with RCR & RCCE to keep collegiate sections informed of Society SWE news Trains with the other Senators

  31. Senator Update

  32. SWEFLs A SWEFL is a freshman or sophomore who shows outstanding potential for future leadership in SWE and is invited to take part in the Collegiate Leadership Forum (CLF) held annually in the summer. SWEFLs are nominated by other collegiate or professional SWE leaders. Nomination process occurs April 1 – May 1 Expect email from CLF Chair around this time Section Presidents, Faculty Advisors, Counselors, Region Officers

  33. RCR/RCCE Elections Schedule Call for Applicants: Tuesday, Jan 18 Applications Due: Monday, Feb 7 Candidates Presented: Monday, Mar 7 Voting Begins: Monday, Mar 7 Voting Ends: Thursday, Mar 31 Winners Announced: Monday, Apr 4 All regions on same timeline! See handout for more information

  34. Committees Audit Awards & Recognition Bylaws Collegiate Interest Collegiate Leadership Coaching Curriculum Ethics Finance Government Relations & Public Policy Leadership Coaching Membership Multi-cultural Nominating Outreach Procedures Program Development Grants Scholarship Strategic Planning Did you know that collegiate members are welcomed and encouraged to participate on society committees? GREAT WAY TO INVOLVE YOUR MEMBERS!

  35. Society Involvement • If interested, go to Communities SWE Main -> News-> Call for National Committee Chairs and Members • Learn more about opportunities • Fill out an application • The chairs of the committees you are interested in will contact you shortly.

  36. Collegiate Leadership Coaching Committee (CLCC) Free resource to all collegiate sections! Provide leadership and management training at your section Training focused on Knowledge of SWE Recruitment Finances Strategic and Tactical Planning Professional Development Coaches available to be section consultants Contact: Committee Chair: Laura Iannacci – laura.iannacci@gmail.com Region Team Lead: Molly Johnson – mollyannjohnson@gmail.com http://communities.swe.org/COP/CollegiateLeadershipCoaching Sponsored By: www.Agilent.com

  37. Collegiate Leadership Coaching Committee Training Modules • Dealing with Leadership Burnout • Leadership • Building Teams • Building Membership • Fund Development • Effective Personal Communications • Women in Engineering • You’re in SWE, Now What? • Managing Effective Meetings • Hit the Ground Running – Transitioning from College to Career • Strategic and Tactical Planning • Event Planning • Officer Training • Active Listening

  38. Section Maintenance - SWE Membership • To remain in good standing, each SWE section must have at least 10 paid members • Things to keep in mind: • Sections receive a 20% rebate for each paid member • Regions get 1 RCR per 1000 paid collegiate members

  39. Three Membership Options • Standard Collegiate membership • $20/year • Joint Membership • AISES • NSBE • SHPE • New C2C Membership! • One time $50 fee • Covers entire collegiate career & 1st year as a professional SWE member • Great deal if you will be in school for at least 2 more years

  40. Membership Benefits • Eligibility for SWE Scholarships • Access to the online SWE Career Center • Access to the SWE Membership Database • FREE Professional development Webinars • Discounted Conference Registration • Discounted Kaplan courses • 20% off FE & PE • $50 off GRE, GMAT, LSAT prep classes • FREE SWE Magazine subscription

  41. WE11 Annual Conference • Save the Date: • October 13-15 in Chicago!

  42. Region Collegiate Team Applicants • Kim Miller – RCR • Any other interested applicants?

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