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eRecruit Process Walkthrough

eRecruit Process Walkthrough. September 11, 2006. Agenda . Objectives of the Process Walkthrough Recruitment-related Key Terminology Recruiting in the Employee Life Cycle Selected Recruiting Process Flow Key Changes Overview Integration Points A Glance into SAP

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eRecruit Process Walkthrough

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  1. eRecruit Process Walkthrough September 11, 2006

  2. Agenda • Objectives of the Process Walkthrough • Recruitment-related Key Terminology • Recruiting in the Employee Life Cycle • Selected Recruiting Process Flow • Key Changes Overview • Integration Points • A Glance into SAP • Selected screenshots from one or several work steps of the process flow that best reflect the changes and/or integration points • Communications and Training Highlights

  3. Objectives and Key Highlights • Presentation of the Overall Recruiting Process from an LAUSD Perspective: • Filling a Position • Conducting a Recruitment Campaign • Applying to a Job • Integration: • How eRecruit Integrates with Personnel Administration, Organizational Management and Position Budget Control • A Glance into SAP: • How to Run the Eligibility List and Access Candidate Profiles • Access to Recruitment Data: • What level of information do recruiters, other central HR personnel, hiring managers and candidates view depending on their access rights.

  4. SAP eRecruit Key Terminology • SAP: “System Applications and Products” is the name of the software vendor and its core integrated product – SAP R/3. • eRecruit: An SAP module that standardizes and improves the efficiency of the recruitment and selection process • Job Posting: A function that can directly post job ads on the District’s website, on-line job boards, etc. • Can track applicants using posting “reference numbers” • Process Template: A set of established steps to be completed during the recruitment process that allows tracking of progress of candidates • Requisition: A function that drives the recruitment process at the job level or the process for filling a single position • Captures data that is used in the creation of ads and other recruitment material as well as data relating to an employment assessment process (exam) • Can be routed for approval • Questionnaires: A function that can be designed to ask a variety of questions • Can be completed by candidate or recruiter • Can rank candidates based on responses • Can search candidate responses en mass

  5. SAP eRecruit Key Terminology • Process Template: A set of established steps to be completed during the recruitment process • Allows tracking of progress of candidates in the recruitment process • Application Wizard: A predefined sequence of screens to be completed as candidates apply for a job • The Wizard guides candidates step-by-step through all application requirements • Talent Pool: A holding place for data related to candidate profiles • Individuals can enter their candidate profile in the talent pool but not apply directly for a specific job • Recruiters can search or query the talent pool for potential candidates who posses specific skills and meet specific requirements • Qualifications Catalog: A function that can be used to track qualifications for a candidate, internal employee, or a specific job class • Can be used for candidate qualifications which are self-reported or verified by the Human Resources Department

  6. Create Budget & Position Control Recruit Candidates Assess Candidate Skills Hire Employees Run Payroll Post to Finance Report Time Administer Benefits Recruiting in the Employee Lifecycle Create Organizational Structure Identify Vacancy in Organizational Structure

  7. What is Recruitment and Selection? • Recruitment/Selectionis the name of the process that includes a series of steps that are performed in the hiring of any employee • These steps may require an employer, a person seeking employment, or both to perform a certain action • The recruitment process may be initiated by an employer creating a job requisition and job posting or other action • A job seeker, or candidate, may start the recruitment process by creating an electronic candidate profile in eRecruit

  8. Recruitment Structure by Role

  9. Recruitment Scenario – Process Illustration It is early spring and the District is beginning the process of filling teaching positions for the upcoming school year. Tanya Roberts is interested in teaching at a secondary school. We will follow Tanya along the recruitment and hiring process in order for you to understand how her data will flow through eRecruit and into SAP.

  10. Recruitment Scenario – Step 1 The recruiter searches the talent pool of qualified candidates for teaching opportunities with the District. Qualified candidates are invited to apply for a teaching job. Creates a job requisition to begin the recruitment process for the job of Secondary Teacher and Posts the Job RECRUITER

  11. Recruitment Scenario – Step 2 JOB APPLICANT • Job Registers ineRecruitand completes a candidate profile to apply for a… • Promotion All candidate profiles are maintained in theTalent Pool • Transfer • Re-hire Tanya is an External Candidate

  12. Recruitment Scenario – Step 3 Administers employment assessment process to candidates Maintains employment test scores in eRecruit RECRUITER • Employment Eligibility ListJob Class:xxx • 1. xxxxxxxxxxx • xxxxxxxxxxx • xxxxxxxxxx • xxxxxxxxxx • xxxxxxxxx Maintains electronic employment eligibility lists in eRecruit

  13. Recruitment Scenario – Step 4

  14. Recruitment Scenario – Step 5

  15. Integration with SAP HR Sub Modules

  16. Another View of eRecruit Integration with Personnel Administration and Other Functions Sigma Score import Candidate Information eRecruit Personnel Administration Candidate Schedule for Test/Interview Candidate Data Scheduling Enhancement

  17. Key Changes

  18. Key Changes

  19. eRecruit System Process Manage Process Templates Create and Post Requisition Create and Edit Questionnaire ID potential job applicants with Talent Relationship Management Candidate Creates Profile in eRecruit Candidate Applies to a Job Posting Manage Pre-hire Process Track Employment Assessment Results Transfer Candidate Data to PA Manage Applications

  20. A Glance at e-Recruit (eRC):Candidate Profile (Candidate Perspective) Tabs indicating separate screens to be completed by candidate

  21. A Glance at e-Recruit (eRC):Candidate Profile (Work Experience Screen)

  22. A Glance at e-Recruit (eRC):Candidate Profile (Candidate Perspective) Transfer Tab – internal candidates will request a transfer using this screen

  23. A Glance at e-Recruit (eRC):Candidate Profile (Transfer Screen)

  24. A Glance at e-Recruit (eRC):Candidate Profile (Recruiter’s Perspective) Central HR Personnel Staff can document “verified” data and employment assessment results on these screens but the candidate will not be able to view and edit this information

  25. A Glance at e-Recruit (eRC):Candidate Profile (License/Certifications Screen)

  26. A Glance at e-Recruit (eRC):Application Wizard (with Questionnaire) This tab will present the questionnaire that the candidate has to complete as part of the application process

  27. A Glance at e-Recruit (eRC):Questionnaire

  28. A Glance at e-Recruit (eRC):Requisition (Job or Position) Note: Employment Exam Information Tab – (job requisitions)

  29. A Glance at e-Recruit (eRC):List of Candidate Applied to this Requisition Personnel Numbers appear here for internal candidates Press here to see a candidate’s profile

  30. SAP Processes:Running an Electronic Eligibility List Click here to find the eligibility report eRecruit Reports

  31. SAP Processes:Eligibility List for Secondary Teacher

  32. SAP Processes:Eligibility List for Technical Project Manager

  33. Communications and Training Highlights 2007 2006 Dec Jan Aug Sept Oct. Nov Process Walkthroughs On- going specific messages End User Training* Go Live Campaign My change and training guide

  34. Sample of eRecruit Training Curriculum

  35. More Project Information • To learn about the BTS project: • Check out the BTS Website (www.lausd.net/bts) • E-mail bts@lausd.net

  36. Questions • Before leaving the room, please make sure that you have • Signed in • Completed the Process Walkthrough Assessment Survey

  37. Thank You

  38. SAP eRecruit Key Terminology “Cheat Sheet” • SAP: “System Applications and Products” is the name of the software vendor and its core integrated product – SAP R/3. • eRecruit: An SAP module that standardizes and improves the efficiency of the recruitment and selection process • Job Posting: A function that can directly post job ads on District website, on-line job boards, etc. • Can track applicants using posting “reference numbers” • Process Template: A set of established steps to be completed during the recruitment process that allows tracking of progress of candidates in the recruitment process • Requisition: A function that drives the recruitment process at the job level or the process for filling a single position • Captures data that is used in the creation of ads and other recruitment material as well as data relating to an employment assessment process (exam) • Can be routed for approval • Questionnaires: A function that can be designed to ask a variety of questions • Can be completed by candidate or recruiter • Can rank candidates based on responses • Can search candidate responses en mass • Process Template: A set of established steps to be completed during the recruitment process • Allows tracking of progress of candidates in the recruitment process • Application Wizard: A predefined sequence of screens to be completed as candidates applies for a job • The Wizard guides candidates step-by-step through all application requirements • Talent Pool: A holding place for data related to candidate profiles • Individuals can enter their candidate profile in the talent pool but not apply directly for a specific job • Recruiters can search or query the talent pool for potential candidates who posses specific skills and meet specific requirements • Qualifications Catalog: A function that can be used to track qualifications for a candidate, internal employee, or a specific job class • Can be used for candidate qualifications which are self-reported or verified by the Human Resources Department

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