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eRecruit Unit Readiness

eRecruit Unit Readiness. Kickoff Meeting January 22, 2010. Welcome!. eRecruit. Unit Readiness Coordinators (URCs) eRecruit Project Management Team eRecruit Consultants ( eConsultants ) Employment Process Coordinators (EPCs) University HR Representatives Guests. Agenda.

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eRecruit Unit Readiness

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  1. eRecruit Unit Readiness Kickoff Meeting January 22, 2010

  2. Welcome! eRecruit • Unit Readiness Coordinators (URCs) • eRecruit Project Management Team • eRecruit Consultants (eConsultants) • Employment Process Coordinators (EPCs) • University HR Representatives • Guests

  3. Agenda eRecruit • Introductions • eRecruit Background Information • Unit Readiness Plans • Process and System Overviews • Workplan and Scorecard • At your Table – Meet your eConsultant • Next Steps

  4. Project Scope eRecruit • Replacing functionality of current system • Posting and filling regular staff positions • Posting faculty positions • Go-live June 7, 2010

  5. Possible Future Phases eRecruit • Non-Student Temporary Positions • Hiring for Faculty/Instructional Positions • Other Job Families

  6. Background eRecruit • Documented feedback from eMploy • Notification that Kronos will no longer support eMploy • Selection process resulted in PeopleSoft • eRecruit Project began October, 2008

  7. eRecruit Priorities eRecruit • Design driven by user feedback • Enhanced applicant experience • School/College/Unit involvement • Customized to support UM business processes • Dedicated project support for Unit readiness efforts

  8. Applicant WebsiteTeam eRecruit • Health System Expertise • Gwen Kearly, Nurse Recruiting • Mindy Warden, Health Careers • Maria White, UMHS Communications • IT Experience • Lisa Collins, Perf. Support • Jamie Croy, Systems Analysis • Ann Tuttle, eRecruit Project • Shawn Sieg, UHR IT Support • Kevin Bergquist, Voices Team • Employee/Applicant Perspective • Valerie Eaglin, CEW • Rosa Peters, IT Commons • Angela Law, AFSCME • Venus Gregory, HR Service Center • Human Resources Knowledge • Katie McCollum, Functional Expert • Jane Miller, eRecruit Project • Tiffany Kulpa, Employment • Matt Snyder, Communications • Karen Sloan, ITS HR Office

  9. eRecruit Applicant Website

  10. Applicant Website eRecruit

  11. eRecruit Design Team • Campus Units • Karen Sloan, ITS • Patrick Smitowski, LS&A • Stacy Johnson, Facilities& Operations • Tina Truskowski, College of Engineering • Jodi Simpson, ITS • Lori Ristau, School of Nursing • Jennifer Knauf, SNRE • University HR • Jane Miller • Katie McCollum • Michele Kinker • Traci Buckner • Jeanne Christensen • Tammy Deane • ITS • Judy Aldrich • Ann Tuttle • Chris Fillmore • Health System HR • Lynda Lauerman • Mindy Warden • Health System Units • Gwen Kearly, Nurse Recruitment • Pam Quinlivan, Internal Medicine, Medical School • Regional Campus HR • Beth Manning, Flint • Ginny Zarras, Dearborn

  12. Things You’ll Love eRecruit • Restricted code check automated • UM terminology used • Simplified posting • Applicant website with enhanced searches • Screening works! • Automated disposition setting • New applicant report for Unit HR

  13. eRecruit Job Opening Demo

  14. Unit Readiness Program eRecruit Goal: To ensure Units areengaged in readiness efforts and to provide dedicated project consulting, leading to smooth Unit implementation

  15. Unit Readiness Program eRecruit • Dean or Director assignment and support of URC • One-on-one eRecruit Consultants and EPCs • Collaboration to prepare your Unit • Business Processes • Security Roles • Training • Communication • Implementation • Workplan, tools and Unit Scorecard for consistency and tracking progress

  16. Unit Readiness Work Plan eRecruit • Planning and Reporting • Business Process Review/Design • Security and Access • Internal Unit Communication • Training • Process Testing • Implementation • Stabilization

  17. Unit Scorecard eRecruit • Monthly progress reporting • Categories from Workplan • To Dean/Director 1st of following month • Roll-up to monthly project status report • Go-live decision depends on Unit progress • Ties directly to project metrics

  18. eRecruit Metrics eRecruit • Delivered on-time and on or under budget • At least 80% of design features requested by stakeholders have been incorporated • 100% of units have been provided a consultation and access to readiness tools • At least 80% of the units have utilized the checklist to review/redesign business processes in preparation of eRecruit go-live • Data conversion from eMploy to eRecruit allows departments to access existing records

  19. Questions?

  20. At Your Table eRecruit • Introductions • Review Unit Workplan • Contact Information • Plan for 1st meeting

  21. Next Steps eRecruit • Initial Meeting with eConsultant, URC, EPC by February 12, 2010 • Set up and review Unit Workplan, Scorecard • Job Opening business process review and design • UL Meetings, February-June, 2010 • 3rd Friday each month • 8:30-10:30 a.m. at Kipke • 1st hour will be eRecruit • Next Meeting February 19, 2010

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