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Alumni Association Structure

Alumni Association Structure. UNCG Alumni Association Board Orientation 8/5/16. Organizational Structure. Organizational Chart Organization’s Officers Executive Director Constituent Management Bylaws and Policies and Procedures Funding and Budget Management. Organizational Chart.

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Alumni Association Structure

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  1. Alumni Association Structure UNCG Alumni Association Board Orientation 8/5/16

  2. Organizational Structure • Organizational Chart • Organization’s Officers • Executive Director • Constituent Management • Bylaws and Policies and Procedures • Funding and Budget Management

  3. Organizational Chart Board Of Directors Chair Treasurer Executive Director Secretary Committee Chairs President President Elect Alumni Staff Finance Committee Committees Vice President

  4. FY17 Committees • Alumni Engagement • Alumni House • Communications • Executive • Finance • Legislative Advocacy • Nominations and Awards • Homecoming (ad hoc)

  5. Officers • Chair • President • President-elect • Vice-President • Secretary • Treasurer

  6. Chair • Mary Napier • Immediate Past President • Appoints committees and chairs • Sets the board's agenda • Chairs executive committee • Chairs awards and nominations committee • Responsible for board and organizational governance • Chairs Past President’s Cabinet

  7. President • Dudley Bokoski • Public face of the Association • Serves or delegates representatives to UNCG boards and councils • Attends alumni network events • Serves as ex-officio member of all committees (except awards and nominations)

  8. President-Elect • Annette Holesh • Attends board meetings • Serves on executive committee • Chairs ad hoc Homecoming committee • Serves as President if a vacancy occurs in the Office of the President

  9. Vice-President • Elisha Gutloff • Chairs a standing committee • Serves as President-Elect if a vacancy occurs in the office of President-Elect

  10. Secretary • Kevin Barham • Responsible for the minutes of the board and executive committee • Serves on the executive committee • Ensures the minutes are kept on file with the alumni office

  11. Treasurer • Lida Coleman • Chairs finance committee • Arranges annual audit • Serves on executive committee • Reports to the board at each meeting • Reports to the executive committee at each meeting

  12. Questions?

  13. Executive Director • Mary Landers • Elected biennially in odd numbered years • Helps develop agenda for board meetings • Prepares and presents quarterly Executive Director’s report to board • Ex-Officio member of all committees • Helps develop and execute board’s vision and strategic plan • Supervises Alumni Engagement staff, which includes members of both alumni relations and annual giving

  14. Past President’s Cabinet • Consists of all Association Past Presidents • Meets quarterly in conjunction with board meetings • Provides advice and counsel to the Chair and the President

  15. Funding • Alumni Association Endowment generates the bulk of our budget • Alumni Association Fund non-restricted discretionary fund • Chancellor’s Support • Advancement Support • Various restricted endowed funds Bell Parrish Byrd

  16. Amendments • Board approval is required to amend policy and procedures which govern day to day operation of the Alumni Association • Full membership approval is required to amend the bylaws, where the work of our association is done

  17. AssociationFacts • Self governing independent organization • 112,000+ members • Non dues paying organization • IRS 501-C3 • Founded in 1893

  18. Alumni Societies • Alumni societies are built around a group of UNCG alumni who share a central purpose, background or activity that is not limited to a geographic proximity. • Alumni societies are based on affiliations such as occupation, major, scholarship, ethnicity or other activities to network, socialize and mentor current students.

  19. Alumni Societies • LGBTQA Alumni Society • Neo Black Alumni Society • Rugby Alumni Society • Native American Alumni Society

  20. G.O.L.D. • GOLD (Graduates of the Last Decade) recognize alumni who graduated within the past 10 years. • To help lead these efforts, the GOLD Alumni Council has been in existence since fall 2014. • There are 15 members on the council, representing diverse demographics within the decade.

  21. Vanguard • The Vanguard recognizes alumni who have celebrated their 50th reunion. • The Vanguard recently reorganized their focus by taking university programs “on the road.” • These efforts help engage this demographic in areas with large concentrations of graduates.

  22. Alumni Networks • Triad • Triangle • Charlotte • Atlanta • Washington, D.C. • New York

  23. AlumniNetworks • Alumni networks connect alumni to one another based on geographic location. • Networks offer a variety of programming that includes cultural, academic, athletic and recreational activities. • Each network has its own volunteer leadership. • Networks receive monetary support from the Alumni Association for programming.

  24. Affiliate Alumni Association • Some UNCG schools, colleges and departments maintain an alumni association dedicated to their particular area of interest. • Bryan School of Business and Economics • School of Nursing • School of Health and Human Sciences • School of Education • Athletics • These affiliates will have a representative serve as an ex-officio member of our board.

  25. Alliance Partners • UNCG Alumni Association Alliance Partners are members of the business community which the Alumni Association maintains a partnership. Partners may provide a monetary or in kind contribution to the Alumni Association. • Commerce Bank; Collegiate Insurance Resources; Diploma Display; Go Next Travel; Liberty Mutual; Amazon Smile; NCDMV for Spartan License Plates

  26. Questions? Questions? Questions? About anything we have covered so far, or anything else you may have on your mind.

  27. Executive Committee • Can be thought of as the cabinet for our board. • Board Chair is Executive Committee Chair • All officers are members: President, President-Elect, Vice-President, Secretary, Treasurer. • Three additional directors may serve on the committee.

  28. Executive Committee • Executive director is ex-officio without vote • Administers affairs of board between our quarterly meetings

  29. Executive Committee • Completes annual evaluation of our Executive Director • Responsible for preparation and updating of bylaws and policies and procedures • Conducts a review of bylaws and policies and procedures as necessary but at least every five years

  30. Executive Committee • Makes recommendation to the Board as to the appointment of the executive director • Appoints ex-officio members of the Board of Directors as needed • Determines if items need to be presented to directors between regularly scheduled meetings

  31. Questions • Any questions any time • manapier@msn.com • 704-982-6754 • 704-961-6090 • 336-558-5188 • Have fun! If you aren’t enjoying your board service, we need to know. Please let us hear from you. • Thanks for your service and support. If I can do anything enrich your board experience please let me know.

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