Contracting Best Practices

1. Contracting Best Practices Gary C. Fawver, P.E. Chief Utilities and Right-of-Way Section PennDOT

2. State Procurement Code ----Can you do it?

3. Invitation to Qualify Q. What is it? A. It is a procurement that provides contractors an opportunity to do business with the Commonwealth through an application and evaluation process in order to become prequalified for specific services.

4. Invitation to Qualify Advantages • Provides a much larger pool of contractors from which the Department may draw to provide specific services. • Provides a streamlined, more efficient method to put specified services in place and eliminates having to bid each time.

5. Invitation to QualifyAdvantages (cont’d) • Provides the field with a contracting vehicle that is convenient, consistent in the procedures required, and relatively simple to use. • Provides standardized, more objective evaluation procedures and prequalification methodologies. • Provides uniformity, fosters competition, and helps to ensure a better “product” for the Department.

6. ITQ 353A01 – Fee Appraisers Qualification Standards Category 1 • Current Pennsylvania Residential Certification • Active e-mail address and capability to conduct e-business Category 2 • Current Pennsylvania General Certification • Active e-mail address and capability to conduct e-business • Minimum 5 years real estate appraised experience as a certified appraiser • 5 condemnation appraisal assignments in the last 5 years • 3 client reference survey

7. ITQ 353A01 – Fee Appraisers Assignments ≤ $3,000 1 appraiser $3,001.01 to $10,000 3 appraisers > $10,000

8. ITQ 353A01 – Fee Appraisers Selection Criteria Low Quote Best Value - The process of selecting the quote which provides the greatest value to the Department based on evaluating and comparing all pertinent criteria including cost, so that the overall combination which best suits the Department’s needs is selected.

9. ITQ 353A01 – Fee Appraisers Evaluation Criteria Understanding the problem* Soundness of approach* Timeliness* Cost* *Core criteria that must be evaluated for every assignment

10. ITQ 353A01 – Fee AppraiserEvaluation Criteria • Quality Products • Prior experience with the type of assignment • Current workload • Litigation experience • Personnel qualifications • Other as applicable

11. ITQ 359001 – Acquisition Consultants Qualification Standards • One to two page summary of right-of-way acquisition expertise on public Transportation improvement projects with the provisions of the Uniform Act and State Eminent Domain Laws. • Names and Résumé of all personnel • References

12. ITQ 359001 – Acquisition Consultants Assignment/Selection Criteria ≤ $250,000 > $250,000

13. QUESTIONS