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The Tip of the Iceberg

The Tip of the Iceberg. Public School Finance. How are Public Schools Funded?. Average Daily Attendance (ADA). The aggregate number of students present divided by the days in session (Idaho Code 33-1001). Support Units. Public School Support Unit Calculation Tables (Idaho Code 33-1002).

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The Tip of the Iceberg

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  1. The Tip of the Iceberg

  2. Public School Finance How are Public Schools Funded?

  3. Average Daily Attendance (ADA) • The aggregate number of students present divided by the days in session (Idaho Code 33-1001)

  4. Support Units • Public School Support Unit Calculation Tables (Idaho Code 33-1002)

  5. Units are used to Determine Staffing. Staff Allowance (Idaho Code 33-1004) For every unit the district/charter receives 1.1 Instructional Staff 0.075 Administrative Staff 0.375 Classified Staff

  6. How Many Units Generate a Position?

  7. Statewide Estimated Per Unit Dollar Equivalent

  8. Statewide Estimated Dollar Per Student ADA

  9. Payment Dates • July Charter School Advance Payment – based on estimated enrollment • August, October and November – based on enrollment estimate or prior year ADA • February – based on actual first period ADA • May – based on actual first period ADA • July – based on Best 28 Weeks ADA

  10. Budgeting Toolshttp://www.sde.idaho.gov/Statistics/budget.asp

  11. Budgeting Help • Calculating support units – Greg Berg • Calculating salary based apportionment – Myrna Holgate • Budgeting forms and reporting – Kathy Vincen • Funds, function/program, object and revenue codes – Julie Oberle

  12. Attendance • The first Friday in November • The importance of the calendar • The Best 28 Weeks • The Attendance Manual - http://www.sde.idaho.gov/financeandtechnology/docs/manuals/attendancemanual.pdf

  13. IBEDS – Salary Based Apportionment • A “snap-shot” in time – last Friday in September • Must be submitted to the SDE no later than October 15th • Must use IBEDS program to submit data (including assignment records) • http://www.sde.idaho.gov/datacollection/ibeds/

  14. Calculating Indexes-Staffing • Place eligible staff on the Experience & Education Multiplier Table based on the following: • Years completed • Degree claimed • Additional college transcript credits • earned beyond the degree reported AND initial certification • initial certification - issue date of the certificate • reported in semester credit hours only • do not report in-service credits in this section • (I.C. 33-1004A)

  15. Building Numbers, Passwords and all that Stuff! • Building number • The “Catch 22” of passwords • Accreditation • Fingerprinting

  16. The Tip of the Iceberg But not the end of the help!

  17. Charter School Workshop March 4, 2008

  18. Data Acquisition Calendar • Available on our website at: www.sde.idaho.gov/financeandtechnology/forms.asp • Shows reports due that month • Who to contact with questions • Why the report is required

  19. Things to do… • Hire a qualified business manager or bookkeeper • Network with other charter school administrators and business officials • Certified Public Accountant (CPA) • Accounting system • Consider joining IASBO (Idaho Association of School Business Officials)

  20. IASBO • New School Finance Workshop • School Finance 101 workshop (presented by Public School Finance staff) • Late February / Early March • Annual Conference (Late June) • Regional Meetings • Website: www.idahoasbo.org

  21. IFARMS • Idaho Financial Accounting Reporting Management System • Provides uniformity between schools for budgeting, accounting, and reporting • Specific Balance Sheet, Revenue and Expenditures Codes • Manual available at: http://www.sde.idaho.gov/financeandtechnology/default.asp

  22. School Facility Maintenance and Repairs • Idaho Code 33-1019 • Must comply if you own your school buildings or are purchasing them via a lease-purchase agreement • Please call me for more detailed information (Julie Oberle, 332-6840) • http://www.sde.idaho.gov/Facilities/default.asp

  23. Calendars • Idaho Code 33-512 • Specific number of instructional hours per grade grouping • Calendar Manual & the 2008-2009 calendar forms are available on the SDE website at http://www.sde.idaho.gov/financeandtechnology/forms.asp • Due May 15, 2008 for the 2008-2009 school year

  24. Questions? • Public School Finance, 332-6840 • Timothy Hill, Deputy Superintendent • Gregory Berg, Finance Coordinator • GDBerg@sde.idaho.gov • Attendance, Support Units • Julie Oberle, Finance Coordinator • JAOberle@sde.idaho.gov • IFARMS, Annual Financial Report, School Facility Maintenance, State Exceptional Funding, Calendars • Kathryn Vincen, Finance Coordinator • KLVincen@sde.idaho.gov • Budgets, IFARMS • Myrna Holgate, Finance Coordinator • MLHolgate@sde.idaho.gov • IBEDS, School Profiles

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