LSC LEADERSHIP WORKSHOP

1. LSC LEADERSHIP WORKSHOP USAS CONVENTION, 2012 Greensboro

2. Nonprofit Governance Materials Used with Permission of BoardSource www.boardsource.org

3. Why is it always me?

4. The Key Questions • Ask yourself: • Do we have a clear mission? • How does our board spend its time? • What is my motive for being involved at the board level? • What is our vision for the future? • Are we prepared for our future challenges? • Is our board fulfilling its responsibilities?

5. “Where do I find stuff for LSC’s?”

10. “Measuring Effectiveness” Developed and Administered by the LSC Development Committee

12. LEAP: The Carrot • Level 2 (7 LSCs) • 0.50 per registered year-round athlete • Minimum $1,000 • Maximum $2,500 • Level 3 (1 LSC) • 1.00 per registered athlete • Minimum $2,000 • Maximum $5,000

13. LEAP: The Stick • Level 1 is required once per quad**** • Non compliant LSCs: • Multiple opportunities for help • Eventually, reported to the Board of Directors for appropriate action ****Currently reviewing results

14. The Goal = More Effective Boards and LSC’s….. More swimmers….. Faster swimmers…..

16. Nonprofit Board Responsibilities Four Major Categories • Trusteeship • Planning for the Future • Policy-Setting • Financial

17. I. Trusteeship Includes • Vision and Mission • Legal and Ethical Integrity • Enhancing Public Standing • Governance of the Board

18. A. What is a Vision Statement? 10 years from now, we will ………………..

19. A. Mission Statement • Why do we exist? • What is our business? • What do we do?

20. Mission Statement:(“all rise”) • You have a basic idea what your LSC mission statement says • Your mission statement is publically posted Your mission statement has been reviewed since it was written • You can recite some of your mission statement • You can state your mission statement word for word

21. Doesn’t USA Swimming already have one? Make it YOURS If you don’t know where you’re going, it doesn’t matter how you get there!

22. The Mission Statement • Indicates focus and purpose • Reference point for: • Planning • Board and staff decision-making • Allocating resources • LSC assessment • Suggested is 17 words or less

23. Creating a Mission Statement • A retreat of interested people • Time to reflect: SWOT • Not in conflict with USA-S handout

24. B. Ensure Legal and Ethical Integrity • Governance means…………. • Board is authorized to act and govern • Board is accountable to the members • Accountable to USAS under 501c3 umbrella • Protect and pass on the assets • Expectation of accountability and openness

25. Legal Duties • Duty of Care • Duty of Loyalty • Duty of Obedience • Duty of Transparency handout

26. Board Structures-Bylaws Bylaws determine: • the organization structure • the rights of the membership • procedures

27. Your LSC Bylaws • Template • Update ANNUALLY following changes made at USAS

28. C. Enhance Public Standing • Articulate the mission and goals • Communicate your accomplishments • Garner public support

29. Do you articulate your mission and goals?

30. Do you communicate your accomplishments?

31. Do you Garner Public Support?

32. Communication with our Membership:(“all rise”) • Our website is updated frequently • We send blast emails • Someone answers the phone during business hours • At least 75% of teams attend HOD meetings • We use social networking

33. Speech Handwritten note Letter Personal/Business Newsletter Blast e-mail Website Communication Effectiveness Two Way One Way Most Effective Least Effective Source: BoardSource, Sandy Hughes

34. Your Website • Who you are and what you do? • Only well-informed “swimming people”? • Professional, clear and accurate • Promotes transparency • Central library for information Can a novice parent find the information she needs?

39. D. Governance of the Board • Build a Competent Board • Engage volunteers • Run engaging meetings • Operate legally and ethically • Evaluate board and LSC performance

40. Do you have?(“all rise”) • Clear roles and responsibilities • Up to date Policies and Procedures Manual • Written job descriptions • Functioning committees • A written crisis management plan • A written strategic plan

41. Identify board needs Cultivate potential board members Recruit prospects Orient new board members Activate all board members Educate the board Rotate board members Evaluate the board and individual members Celebrate successes! Board Building

42. Your Current Board • How old is your board? • Average age • Term limits not enforced • Playing musical chairs • How diverse is your board? • Age • gender • ethnicity • interest • occupation

43. Board Recruitment • Two skills on every board • Attorney • CPA • Also consider • PR and Marketing • Technology • Entrepreneur Who do we have? Who do we need?

44. Board Recruitment • Job descriptions and manuals • Written • BOD member manual • BOD policy manual • Honesty in recruitment Oh, it won’t take much of your time………..

46. The Role of the General Chair • Build participation • Communicate • Delegate • Be visible • Develop future leaders General Chair

47. The Chair at Board Meetings • Focus the Board on important issues • Set the tone • Design the agenda

48. Individual Board Members • The 4 Duties • Relationship with the Staff • Conflict of Interest

49. Board Members at Meetings • Be present • Do homework • Wear your Board Hat • Sit at the table • Stay on the subject • Act on your responsibilities after the meeting Board Member

50. Committees • Permanent • Executive • Finance • Nominating • Age Group • Senior • Officials • Diversity and Inclusion • Task Force • Specific Assignment • Short Term Bring in “new blood”