Vital Statistics Cooperative Program (VSCP)

1. Vital Statistics Cooperative Program (VSCP) Solicitation Review 200-2009-VSCP June 1, 2009

2. VSCP Contract Purpose • To fulfill the legislatively mandated mission to produce national vital statistics based on annually collected data from the nation’s birth, death, and fetal death records. • To assure the qualitative reliability and timely availability of the data for the new performance period.

3. NEW VSCP CONTRACT • Draft Solicitation 200-2009-VSCP issued 5/27/2009 • Proposal Due Date: Tentative 7/17/2009 • 57 IDIQ Contracts to be awarded • Effective date – Date of Award or date signed by the Government • Period of Performance – 5 years • No funds are obligated on the IDIQ Contract • Funds are obligated on each individual delivery/task order

4. PRICING • States/Territories must provide a cost proposal • Proposal must show: • The price for each deliverable • The methodology used to derive the price • The calculations for the price for each deliverable • Ranges: 1-3 months lots; 4-6 months lots; 7-9 months lots; and 10-12 months lots. It is common to give quantity discounts, but not required. • Special Projects – Pricing to be determined (TBD). Refer to Note 4 of the solicitation bid schedule.

5. Contract Vehicle • Indefinite Delivery Indefinite Quantity (commonly called an IDIQ) Contract • Advantages: • Flexibility in delivery scheduling • Recurring requirements • Flexibility in quantities • No obligation to order other than the minimum requirement • Minimum and Maximum Order (refer to Clause I.2)

6. Supply vs. Service Supply – End Item, Product, or Commodity • Examples: VSCP Data, Equifax Credit Report, Spare Parts Service – Directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than furnish an end item of supply • Examples: Janitorial, Lawn Maintenance,Advisory and Assistance

7. VSCP DATA • IDIQ Contracts for Supplies – Delivery Order Contracts • Orders placed – delivery orders • Orders issued unilaterally • Valid when signed by the Government VSCP SPECIAL PROJECTS • IDIQ Contracts for Services – Task Order Contracts • Orders placed – task orders • Orders issued bilaterally (not pre-priced) • Valid when signed by the Government and States/Territories

8. Terms and Conditions • Flow down to each individual order in their entirety • Not restated in each individual order NOTE: Any remarks and explanations made at this meeting shall not qualify the terms of the solicitation. The terms of the solicitation and statement of work remain unchanged unless amended in writing

9. Ordering Procedures • As the need exists for data, the Contracting Officer will notify the States/Territories of the requirement by issuing orders • Orders placed against IDIQ contract in writing • Orders shall define the supplies along with delivery time frames • Orders can be varying periods of performance • Orders shall establish a firm-fixed price • Refer to Clause G.3 for further guidance

10. VSCP Contract POC Contracting Officer: Contract Specialist: Vivian S. Hubbs Natasha Y. Rowland Telephone: (770) 488-2647 Telephone: (770) 488-2601 Fax: (770) 488-2671 Fax: (770) 488-2671 E-Mail: vdh6@cdc.gov E-Mail: hee5@cdc.gov

11. QUESTIONS AND ANSWERS