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How to give effective presentations

Join Dr. Ramandeep Kaur, IT Associate Professor, on November 17, 2018, for insights on presentation skills, audience understanding, and preparation tips. Learn how to create impactful visual aids and deliver engaging speeches.

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How to give effective presentations

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  1. Faculty Development Program November 12-19, 2018 How to give effective presentations Dr. Ramandeep Kaur Associate Professor-IT Date: November 17, 2018

  2. Flow of Presentation • Presenter’sExpectations • Howto make a Good Presentation • Deliveringan Effective Presentation • UnderstandingYour audience • Preparation • Skillful Delivery

  3. Presenter's expectation

  4. Two scenarios Please Go! Just Give Attendance! Statement 1: Presentation skills are important! Sir! One last question Please!! Statement 2: Effective presentation skills are important

  5. Reason • "Presentation skills" is not a black and white off/on switch. • It is a rainbow of colors. • Everybody has presentation skills. • Some are better than others. • Secondary goal: to be better than your competition, whoever and whatever that is. • Primary goal: to get better with every presentation • that you deliver.

  6. How to make a good presentation

  7. How to make a good presentation • Text crisp, brief, pithy, crystal clear • Do not be wordy or verbose • Don't overdo • A solid background with contrasting text and a logo in the corner works best • Make one key point per slide • Six Bullets • Have no more than six major bullets per slide, • Capitalize • Use Sentence case • Left justify all text

  8. Bullets are not sentences; • Phrases; omit periods and needless words  • Text Size • Minimum 24 points for bullets (28 or 32, if possible) • 36 points for the title • Picturize • A picture really is worth a thousand words • Mix it up; • a graph here, a picture there, a quote, whatever • Animate • Animation's a nice touch, but don't go nuts with it; it can be distracting

  9. Areas to work upon delivering an effective presentation “Be yourself! Don’t try to fabricate your personality in the guise of impressing others.” ― Ashish Patela

  10. HAIL -To greet or acclaim enthusiastically

  11. HAIL ONESTY Be clear and straight UTHENTICITY Be yourself NTEGRITY Be your word OVE Wish them well

  12. Understanding your audience • Who is my audience or audiences? • What do they already know? • What are their needs, interests, concerns?

  13. PreparationResearch & Subject Knowledge • Research thoroughly on the subject. • More delivering content than slides • Document your sources & references. • List down the structure & flow of PPT. • List down probable Q/A’s.

  14. PreparationStay organized & focused • Identify main message to be delivered. • Make speech &notes- simple and interactive. • Start like a story • Avoid jargons and long sentences • Share your experiences

  15. PreparationVisual aids and Presentations • Use visuals- • Emphasize key points for audience & presenter • Present information clearly, concisely, vividly • Types of visuals- • Text, chart, Infographics, Pictures, concept etc.

  16. PreparationEffective Slides • Titles should create logical connections b/w agenda & subsequent slides • Focus attention on message • Avoid distracting elements

  17. Example:Hazards of Fizzy Drinks

  18. Example:Hazards of Fizzy Drinks

  19. PreparationEffective Slides • Slides are ineffective when they • Are difficult to read • Do not have a clear message • Present too much information • Use a distracting design or animation

  20. Preparationcontent flow • Introduction • Context / Objective • PIP – Purpose, Importance, Preview • Body • For receptive audience – • For unreceptive audience- • Main point/recommendation analysis  • benefits • Analysis  benefits main point/ • recommendation

  21. Preparationcontent flow • Ending • Recommendation & benefits • Next steps for action • Summary (for longer presentations) • Q/A’s

  22. Skillful deliverypresenting your good work • Time your presentation – early • Stretch & take deep breaths to relax • Get comfortable with content- Do not memorize • Give time for revising previous day lecture • Keep extra 2 minutes for reviving students’ energy

  23. Skillful deliverycreating a connection • Pleasant facial expression – SMILE! • Do not read notes or the screen • Face the audience, not the screen • Effective gestures to emphasize meaning • Be Positive!!

  24. Skillful deliveryVoice modulation • Volume - Speak to the back of the room • Variation - Vary your pitch and volume • Pauses - To emphasize the point • Clear – Pronunciation and accent need to be understandable

  25. Skillful deliveryProfessional Q/A • Ask for questions, also be receptive to questions • Repeat questions to confirm you understanding • Give yourself time to formulate an answer • If you don’t know the answer to a question, say so!

  26. Summary: points to remember • Presenter’s Expectations • Howto make a Good Presentation • Deliveringan Effective Presentation • UnderstandingYour audience • Preparation • Research & Subject knowledge • Stay Organized & Focused • Visual Aids and Presentations • Effective slides • Content flow • Skillful Delivery • Presenting your good work • Creating a connection • Voice Modulation • Professionalism Q/A’s

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