Partnership Cooperation Agreement (PCA)

1. Partnership Cooperation Agreement (PCA) Transfer of Innovation Project

2. Restart PCA The PCA outlines how the partners will work together over the next 2 years and includes: • Financial management, administration & reporting procedures • Conflict resolution • Communication and Information Plan • Terms of Reference for the Steering Group • Logo, project materials, products and website

3. Financial Management Transfer of Innovation Project Rachel McAree GINGERBREAD NI

4. Restart Overall Budget

5. Staff Costs • Staff must be employed with permanent or fixed term contracts. - can include NIC/Social Security and Pension costs • Rates in application are maximum amounts – must take the real daily cost for each member of staff • Cannot exceed maximum amounts • Must calculate = working days x daily rate for each member of staff • Cannot pay bonuses, incentive payments and profit sharing • Can include salary increases, if appropriate • Must not be related to subcontractor

6. Travel and Subsistence Travel • Can only claim for staff named on application • All costs from starting destination • Cheapest means of transport NB:if you rent a car (max. Cat.B) or take a taxi you must give the reason • Mileage rate – €0.22 per Km

7. Travel and Subsistence Subsistence • Maximum rates per country for local transport, hotel, boarding • Must be real cost, proved with an invoice • Whole day usually includes an overnight stay

8. Equipment • Must be necessary to the Project • As agreed on application • Depreciation rate • Covered by Insurance

9. Subcontracting & Other Costs • Professionals, Freelancers etc - must provide invoices • Advertising • Video products • Translation • Printing • Travel costs for participants at final event

10. Indirect Costs • 7% from direct costs • Can be used to cover running costs associated with the project - Telephone - Postage - Heat • No invoice required

11. Documentation Required Salary Costs – Need to be sent to Gingerbread • Timesheets - Need to be sent to Gingerbread quarterly - Staff members name - Daily rate - Time worked (fractions of a day rather than hours) - Work number & brief description nature of work - Signed by staff member and organisations legal representative • Copies of contracts of Employment & CVs

12. Documentation Required Salary Costs - Originals of these documents need to be kept by all partners and must be available in the event of an audit. • All original payslips or official accounting documentation • Contracts of Employment and CVs

13. Documentation Required Travel and Subsistence • Must be claimed on claim form supplied by Gingerbread • Receipts must be submitted with claim forms as required (parking, hotel, food, etc) • Must be actual costs

14. Documentation Required Equipment • Invoice for actual costs from supplier • Only equipment which has been agreed on application Subcontracting and other costs • Invoice for actual costs from supplier or service provider

15. Documentation Required Indirect Costs • Will be issued automatically at 7% • No invoices or evidence required

18. PCA continued Transfer of Innovation Project

19. Conflict resolution • Mutual respect and open communication • Dealing with concerns as early as possible • A4 method of conflict resolution: Acknowledge, Assure and Agree and Advance. • Chair/ Deputy Chair to resolve conflicts

20. Communication & Information Plan • Clear and open communication essential • Use of IT based communication between meetings (email, website, skype) • All partners to take responsibility for ensuring effective communication • Need to keep documents confidential • Keep originals for audit for 5 years.

21. Terms of Reference for Steering Group • One representative from each partner • Chair and Deputy Chair • Will oversee the project • Will meet regularly • Ensure good communication within the project, own organisation departments and externally (eg Stakeholder Forum)

22. Logo, project materials, products and website • Need to agree project logo • Website page for project has been created • Research report on CD - NOVA • Adaptation report (printed) – WSINF • Translated training packs - NET • Case studies film (DVD) - INDEX • Project report (printed) – Possibilities • Promotional materials – pens, bags, pop up banners – Possibilities • Newsletters and articles – CO.N.E.CT

23. Partnership Framework Agreement (PFA) Transfer of Innovation Project

24. Partnership Framework Agreement (PFA) FPA - strategies & plans for ensuring the effectiveness and high quality delivery of the project: • Valorisation and Dissemination Strategy • Monitoring and Evaluation Strategy • Commercialisation Strategy and IP • Quality Management Plan

25. Valorisation and Dissemination Strategy • Results + exploitation = valorisation • Dissemination = letting relevant people know about what we are doing from the start of the project • Dissemination led by CO.NE.C.T but responsibility of all partners • Methods – newsletter, website, project leaflet, articles in your own countries, reports, final event in Brussels

26. Monitoring and Evaluation Strategy • Internal evaluation • External evaluation • Stakeholder involvement • Beneficiary involvement – lone parents • All aspects of project including partnership & activities

27. Commercialisation Strategy and IP • TOI Projects are encouraged to prepare products for commercial use (sales) • Possibilities will prepare a commercialisation strategy • Intellectual Property Rights: Restart materials and products are copy right of Gingerbread/ Possibilities

28. Quality Management Plan Quality Management Plan will be sent to partners in January 2011 and will cover : • Management and coordination • Financial management • Delivery of work packages • Involvement of lone parent users • All project products and materials produced • Project monitoring and evaluation • Strategies and policies

29. Planning for Norway Transfer of Innovation Project

30. NOVA: January – May 2011 • Undertake research to assess, in each partner country context, how complex barriers can lead to poverty and social exclusion due to exclusion from the labour market. • Co-ordinate research with input from partner countries (Italy, Poland, Cyprus, NI) • Collation, analysis and presentation of the findings in report form to the partners.

31. INDEX, NET, WSNIF & NOVA • Establish Stakeholder Forum by March 2011 • Involve policy / practice experts in working with lone parents returning to the labour market, government bodies, VET providers, accreditation bodies, NGO’s, employers and lone parent representatives . • Organise meetings of Stakeholder Forums agreeing terms of reference, objectives, time scales, responsibilities and work plans

32. Meeting in Norway • Nova will host 2 day meeting • NOVA to present research findings to partners • Possibilities to discuss agenda with NOVA and circulate to partners • Partners make meet and make presentations to Stakeholder Forum (invited to attend part of the meeting) • Steering group meet to review progress against targets and plan for work package 3 and meeting in Cyprus

33. Terms of Reference for Stakeholder Group • To input to research for their country • To input into the development of the Restart training model for their country– adaptation, accreditation, piloting, mainstreaming, evaluation • To help with recruitment of participants and identify employers to provide placements • To assist with dissemination and commercialisation of Restart

34. Terms of Reference for Stakeholder Group Who? • Training/ accreditation experts eg Colleges, awarding bodies • Employers, business organisations • Organisations working with lone parents – all sectors • Government bodies – training, social welfare • Policy experts – Universities, policy institutes • Trade unions • Lone parents