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Focusing on Our Mission 2012 Grant Writing Workshop. Welcome!. Introductions Agenda Susan G. Komen for the Cure history Komen Chicago History 2011 Community Profile 2011 Komen Chicago Community Grants Review Process, Reporting Requirements, Key Dates Next steps. “ Housekeeping ”.
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Welcome! • Introductions • Agenda • Susan G. Komen for the Cure history • Komen Chicago History • 2011 Community Profile • 2011 Komen Chicago Community Grants • Review Process, Reporting Requirements, Key Dates • Next steps
“Housekeeping” • Ask questions!! • Open, honest, learning environment • Mutual respect • Everyone participates — no one dominates • Stay on schedule
Workshop Objectives • Summarize the mission and history of Susan G. Komen for the Cure • Provide information on all NEW grant funding programs • Educate on Komen Chicago funding priorities • Provide assistance and education on applying for a Komen Chicago Affiliate grant
Susan G. Komen for the Cure • A Sister’s Promise • Established in 1982 by Nancy Brinker to honor the memory of her sister, Susan G. Komen, who died of breast cancer at 36. • Our Mission • To save lives and end breast cancer forever by empowering people, ensuring quality care for all and energizing science to find the cures. • The method • Signature events • Community partners
Komen Chicago Service Area • Service area includes • Cook County • DuPage County • Kane County • Lake County • McHenry County
Komen Chicago Affiliate 2011 • Awarded almost $1.5 million to 22 local breast health and/or breast cancer organizations • Contributed $500,000 to the Komen Global Research Grants Program
What is it? • Comprehensive community needs assessment • Completed every 2 years • Snapshot of Chicagoland breast health/cancer disparities • Assesses demographics, breast health statistics, breast health services in our service area, and community beliefs about breast health • Ensures Affiliates are focusing efforts toward addressing specific, unmet breast health and breast cancer needs • For questions regarding the Community Profile contact Elvisa Pandzic at epandzic@komenchicago.org
Community Profile Findings & Recommendations • Service area is suffering acutely from impact of breast cancer • Target Areas: • Cook & DuPage Counties • Target Populations: • African American Women • Hispanic Women
Request for Application (RFA) • Applications due • 11/18/2011 at 12 p.m. for 1Yr & 2 Yr Community Grants • 12/09/2011 at 12 p.m. for 1 Yr TA/CB Grants • Funding announcements will be made no later than March 31, 2012 • Follow ALL Guidelines and Instructions • Utilize the Forms Provided • Frequently Asked Questions- Community Grant Guide
2012 Outcomes Sought: Community Grants • Programs/projects addressing breast health disparities identified in the Community Profile • Projects must ensure seamless access and transition through the Breast Cancer Continuum of Care for underserved populations experiencing disparities in breast cancer incidence and mortality. • Projects must produce education/outreach activities that result in action-oriented behavior as shown in the Continuum of Care. • Special consideration areas: Cook and DuPage Counties • Special consideration populations: African-American and Hispanic
2012 Outcomes Sought: TA/CB Grant • In response to Community Profile findings and community requests for financial support for various technical assistance and capacity building activities, the Chicagoland Area Affiliate of Susan G. Komen for the Cure® has developed the Technical Assistance & Capacity Building Grant Program to assist breast health and breast cancer organizations and programs in increasing their efficiency and effectiveness.
TA/CB Grant • Technical Assistance is defined as: focusing on addressing internal operational or management challenges with a focus on problem-solving or increasing efficiency and effectiveness; often includes bringing in outside expertise that does not currently exist within an organization. • Capacity Building is defined as: enhancing an organization’s ability to provide services by redesigning processes, implementing new practices or developing collaborations and partnerships; may include both technical assistance and capacity building.
TA/CB Grant: What You Need To Know • MUST be used for breast health and/or breast cancer programs that target the medically underserved. • MAY NOT be used as a supplement for current Affiliate grantees that may “run out of” funds in their current grant cycle. • MAY NOT be used for direct service, e.g. Navigation, Screening/Diagnostics, Treatment, and/or Treatment Support. • Funds may not be requested or used to provide payment to a technical assistance provider whose affiliation with your organization could be seen as a conflict of interest (i.e., board or staff member).
Writing a Grant — From Planning to Evaluation • Planning the Proposal • Writing the Abstract • Writing the Organization History • Project Description • Need for project • Writing goals and objectives • Activities planned • Timeline • Evaluation methods • Collaboration; Comparable Projects • Budget • Project Budget • Budget Justification • Additional Sources of Funding • Internal Control Measures
Helpful Hints • Read the RFA carefully — follow ALL directions! • Make sure to use the correct application! • Include ALL required forms! • Be innovative, passionate, realistic, specific! • Write clearly; use active rather than passive voice. • Avoid jargon or acronyms. • All headings are provided for you. • Check grammar, spelling and typos! • Ask someone else to review your proposal before submission!
Planning the Proposal • Do your homework! • Know Komen’s mission, history, past granting history, etc. • Before you begin . . . • Consider how your project “fits” with Komen’s mission and funding priorities • Obtain input from the personnel in your organization that will be responsible for implementing the project • Explore opportunities for collaboration with others in your community • If you are proposing a new program, ensure you are not duplicating existing programs
Writing the Abstract • First impressions are important! • Abstract is used in publications to describe your project • Abstract is the reviewer’s first impression of your proposal • Communicates the essence of your project • Should be succinct and interesting • Include a short description of your project, the service(s) you plan to provide, target population, numbers if applicable, geographic focus and any other relevant information • 1,200 characters (225 words) MAXIMUM
Organizational Capacity • Follow the Form Provided! • Provide a brief summary of the organization’s history, mission and goals of the organization. • Be sure to name your community partners, if applicable. • Clearly explain your ability to do program evaluation • Do not exceed the allotted 2 pages! • Not necessary to repeat this information in the Project Narrative
Project Narrative • Follow the Form Provided! • Stay under 6 pages! • Project Explanation- be clear and to the point • Clearly define the target population & explain the need and benefit of the program • Think: how does it address Komen’s objectives? What data supports your program? • How is your program evidence based and/or unique? • MUST define success- connect to Goals and Objectives. • HOW will you EVALUATE success?
Goals • Describe changes you are going to produce through your project • Increase access to breast cancer screenings for Chinese women living in AMCE County • Provide breast cancer diagnostic screening and treatment for indigent and/or uninsured women in XYZ County
Objectives • Should define the goals in measurable and specific terms. • Are • Tangible • Concrete • Measurable within the grant period • Achievable within the grant period • Should define project success • Are DIFFERENT from GOALS
Writing Objectives • Be specific, focus on target audience • Use a noun and action verbs • Be realistic • Basis for activities and evaluation • Provide screening mammograms to 100 uninsured, Chinese women living in ACME County using a mobile mammography van • Provide 275 diagnostic procedures including mammogram, ultrasound, biopsy, fine needle aspiration and surgical consultation to indigent and/or uninsured women living in XYZ County
Objectives vs Outcomes • For this purpose, Objective is defined as how the goal will be obtained for the project. • Facilitate access to screening mammograms to 100 medically underserved women. • For this purpose, Outcome is defined as the actual result of a project. • 125 medically underserved women received transportation vouchers to mammogram appointments.
Sample Goal with Objectives • Goal 1 • Increase access to screening services for women living in Kane County • Objective 1 • Facilitate access to screening mammograms by providing appointment assistance and transportation vouchers for 100 medically underserved rural women, ages 40 and older, in Kane County • Goal 2 • Ensure continuity of care for women in need of follow up services in Kane County • Objective 2 • Provide navigation assistance and transportation vouchers for women in need of follow up services in Kane County
Sample TA/CB Requests • Consulting services to assist with: program planning and development, evaluation, volunteer management, fund development, marketing and public relations, or strategic planning. • Assessing and improving the organization’s utilization of technological resources. • Evaluating current program outcomes. • Developing and implementing outcome measures. • Building collaborative relationships, partnerships, or strategic alliances. • Developing or enhancing current database systems/ client tracking methods. • Professional development and/or training
Activities Planned / Implementation Timetable • Describe what you will do to achieve objectives • “Community-based and faith-based organizations will be contacted to schedule screening dates” • “Schedule 1 mobile mammography screening date per month” • “Conduct a monthly breast cancer educational program taught by nurse and nutritionist”
Evaluation Methods & Techniques • Evaluation determines if program has been successful • Two types • Impact or Goal-Based evaluation: Compares program results against the objectives • Process evaluation: Geared to more fully understand how a program works – how does it produce the results it does; Identifies strengths and weaknesses of a program; Helps to improve delivery of services
Evaluation Methods & Techniques: TA/CB Grant • Impact • Feasibility • Capacity • Collaboration • Sustainability
Letters of Collaboration / Long-Term Funding • Description of other organizations participation in the project • Describe specifically what the organization will provide • Sustainability • Description of other funding available for the project and/or strategies for funding that would ensure continuation of project should Komen funds not be available
Comparable Projects • Briefly describe other comparable projects in the service area • Explain why your proposed project is not duplicating current services • Uniqueness of the project • Example – cultural issues or language • Need is greater than what current programs can meet
Budget Forms and Justification • Projects become reality because the central idea is sold, not because the proposal is cheap! • Be realistic! Ask for what you need to ensure the project is successful. • Note restrictions • Salaries must be for personnel related to this project and not the general work of the employee • Equipment costs may not exceed 30% of direct costs and should be exclusively used on this project
Budget Forms and Justification • Justify expenses — Do they follow with the narrative? • Provide clear and concise explanation of budget line-items • Include calculations • $100,000 salary x 20% = $20,000 • Fringe benefits - $20,000 x 25% = $5,000 • $50 for office supplies x 12 months = $600
Current Sources of Funding / Internal Controls • Current Sources of Funding • Use form provided to included other committed funding sources • Internal Control Measures • Describe how you ensure Komen funding will be spent as the grant describes • Vendor selections (bid process) • Segregation of duties over cash disbursement and payment processing • Use of accounting program to track expenses • Board of directors oversight
Prior Komen Funding Project Summary • Follow the Form Provided! • Do not include final report • Provide summary of most recent Komen grant • Brief description of project most recently funded by • Project accomplishments and challenges • Number of women served through the grant • Overall results of project • Complete form on all previous Komen funding
Grant Review Process • Overview of Review Process • Compliance review • Local peer review • Board Approval Process
DON’T Forget! • Required Documents: • Proof of tax-exempt status under Section 501(c) (3) of the Internal Revenue Code. • Complete and current Board of Directors list. • Copy of the most recent audited financial statement. • Final financial statement for the year just completed. • Budget details for the current operating fiscal year. • Project budget narrative/justification. • Certificate of insurance. • W-9 form. • At least 2 letters of support.
What Happens if You Become a Grantee? • The first step – CELEBRATE! • Execute the grant contract. • Once Komen Chicago receives the executed contract then the first half of your payment will be sent. • Attend Grant Awards Reception • Make sure you are collecting the data necessary for quarterly reports. • Make sure to turn reports in on time!
What Happens if You Become a Grantee? • Any changes to the grant need to have written approval from the Komen Chicago Affiliate. Change request forms are available on website under grantee resources. • Be prepared to host at least one site visit during the grant cycle. • Utilize the Komen Chicago Affiliate Mission Manager to help answer any questions or concerns related to the grant process.
Next Steps • Application Deadline • 1yr/2yr Community Grants: 11/18/2011 at 12p.m. • TA/CB Grant: 12/09/2011 at 12p.m. • Notification of Receipt • Review Process • Funding Announcements • March 2012