Word Lesson 1-Word Basics

1. Word Lesson 1-Word Basics Task 1

2. About Word • Microsoft Word 2007 is the word processing application • Enables you to create letters, memos, reports, and other text-based documents.

3. Start Word • Two basic ways to start Word • Double-click the Microsoft Word Icon on the desktop • Click the Start button on the Windows taskbar

4. Explore the Word Window Title bar Scroll bar Insertion point View buttons Scroll arrow Status bar Zoom Slider

5. Window Elements

6. Create a New Document • A new blank page is displayed when you open Word • Word assigns Document1 as the document name until you name it during the saving process • Document’s name is displayed on the title bar

7. Enter Text • When text is entered beyond the right margin, the insertion point automatically advances to the next line – word-wrap • Press Enter only at the end of a short line or to begin a new paragraph

8. Change Default Settings • Defaults are the preset settings • In Word 2007, the default font is set to Calibri, 11 point • Line spacing is set to 1.15 • Paragraph spacing is set to 10 point after each paragraph • If you change a setting for a document but do not change the default, the setting will apply to that document only.

9. Use AutoCorrect • Automatically replaces common capitalization, spelling, grammatical errors, and mistyped words with the correct text as you type. • Can set to insert specific words by entering an abbreviation in the AutoCorrect dialog box • Can enter word commonly misspelled in the AutoCorrect dictionary • When a word is corrected by the AutoCorrect feature, a blue horizontal line appears below the corrected word

10. Use AutoFormat As You Type • The AutoFormat As You Type feature automatically formats text as you type it. • Change the option as you want for example two hyphens to a dash, fractions 1/2 to ½ and ordinals such as 2nd to 2nd superscript.

11. Check Spelling and Grammar As You Type (Shortcut Method) • A word with a possible spelling error is underlined with a wavy red line • A grammatical error is underlined with a wavy green line • An error in word usage and style is underlined with a wavy blue line • When a spelling or grammar error is detected, the Proofing button on the status bar shows an “X” on the book rather than a writing pencil

12. Check Spelling and Grammar • Entire Document at Once • In addition to checking individual errors as you type, you can check your entire document or parts of the document at one time, using the Spelling and Grammar feature. • Different Ways to Use Spelling and Grammar features • Spelling and Grammar button • Press F7 • Click Proofing button on status bar