Word Lesson 1 Understanding Word Fundamentals

1. Word Lesson 1Understanding Word Fundamentals Microsoft Office 2010 Fundamentals Story / Walls

2. Objectives • Open an existing Word document. • Navigate a document. • Select text. • Enter text. • Save a document. • Change document views and page formatting. • Preview and print a document. • Close a document. 2 2

3. collate document drag I-beam insertion point landscape margins portrait select word-processing software word wrap Vocabulary 3 3

4. Introduction • Microsoft Word 2010 is the word-processing program included in the Microsoft Office 2010 suite of software. • The program lets you insert and manipulate text and graphics to create documents • Examples of documents include lists, letters, reports, flyers, and brochures • Word includes predefined styles, formats, and effects to help you create documents 4 4

5. Word program window Examining the Word Program Window 5 5

6. Click the Start button on the Windows taskbar; click All Programs; click the Microsoft Office folder; click Microsoft Word 2010. Starting Word and Opening an Existing Document 6 6

7. Click the File tabon the Ribbon and then click Open to display the Open dialog box. Starting Word and Opening an Existing Document (continued) 7 7

8. Navigating the Word Document • The insertion point is the blinking vertical bar that signals where any text you type will appear. • You can move the insertion point in several ways: • With the mouse • With the keyboard • With the GoTo command 8 8

9. Navigating the Word Document (continued) • Using the Mouse: • The mouse pointer looks like an I-beam when you slide it over text. • To move the insertion point in existing text, position the I-beam where you want to work and click. 9 9

10. Navigating the Word Document (continued) • Use scroll bars to move to a position not displayed in the document window. 10 10

11. Navigating the Word Document (continued) • Using the Keyboard Shortcuts: 11 11

12. Navigating the Word Document (continued) • Using the Go To Command: • You can use the Go To command to jump to a specific page, section, line, comment, or other element within a document. • Access the Go To command on the Find menu in the Editing group (located on the Home tab of the Ribbon). 12 12

13. Selecting Text • Before you can format text or move or delete text or graphics, you must select, or highlight, the text or object you want to change. • You can select text two ways: • With the mouse • With the keyboard 13 13

14. Selecting Text (continued) • Selecting with the Mouse: 14 14

15. Selecting Text (continued) • Selecting with the Keyboard: 15 15

16. Entering Text • Position the insertion point where you want to insert text and then type the text. • Word enters text at the insertion point. • Word wrap automatically continues text to the next line within a paragraph. • Press Enter to create the first line of a new paragraph. 16 16

17. Saving a Document • Click the Save As command on the Office Button menu to display the Save As dialog box. 17 17

18. Saving a Document (continued) • Once you have saved a file, use the Save button on the Quick Access Toolbar or the Save command on the File tab to update it. • The Save & Send option on the File tab lets you save a document online to Windows Live SkyDrive or to an organization’s SharePoint site. • Word’s AutoRecover feature automatically saves your document at regular intervals so you can recover at least some of your work in case of a power outage. 18 18

19. Changing Document Views • Word provides five different views using the buttons in the Document Views group on the View tab of the Ribbon. • Print Layout • Full Screen Reading • Web Layout • Outline • Draft 19 19

20. Changing Page Formatting • Use the Page Setup group of commands on the Page Layout tab to set up a document’s pages. 20 20

21. Changing Page Formatting (continued) • Setting Margins: • Margins are the areas of white space that border the text on the edges of a page • The Margins button and menu provides commands for common margin settings 21 21

22. Changing Page Formatting (continued) • Choosing Paper Size: • You can use the Size button and menu to choose from a list of common paper sizes. 22 22

23. Changing Page Formatting (continued) • Changing Orientation: • Use the Orientation button in the Page Setup group to change page orientation. • Portrait is a horizontal page setup. • Landscape is a vertical page setup. 23 23

24. Previewing and Printing a Document • Click Print on the File tab to display Backstage view. 24 24

25. Closing a Document • To close a document without closing Word, choose the Close command on the File tab. • When you have only one document open, click the Close button on the title bar to close the document and exit the program at the same time. • If you have more than one document open, you can close all documents and exit the program using the Exit command on the File tab. • Word prompts you to save your work if you made any changes since you last saved. 25 25

26. Summary In this lesson, you learned: • To open an existing document using the Open dialog box. • Ways to move the insertion point in the Word document using the mouse, keyboard shortcuts, and the Go To command. • To select text using the mouse and the keyboard. 26 26

27. Summary (continued) • That when you enter text, Word automatically wraps it to the next line. • How to save a document using the Save As dialog box. • The five different ways to view a document. • Ways to change margins, paper size, and orientation. 27 27

28. Summary (continued) • To preview and print a document using Backstage view on the File tab. • To close a file. 28 28