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Role of MTS at Postal Stores Depot

Role of MTS at Postal Stores Depot. What is the function of PSD? What types of forms are available in PSD? Give some examples & ask them to differentiate them as accountable & unaccountable forms. What is Schedule of forms? Procedure for supply of forms? Are there any due dates for supply?.

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Role of MTS at Postal Stores Depot

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  1. Role of MTS at Postal Stores Depot What is the function of PSD? What types of forms are available in PSD? Give some examples & ask them to differentiate them as accountable & unaccountable forms. What is Schedule of forms? Procedure for supply of forms? Are there any due dates for supply?

  2. Role of MTS at Postal Stores Depot What is your role in supply of forms? Preparation of packing slips Segregation of forms as required Preparation of invoices Closing of bags Supply / despatch Supply of footwear, woolen jacket, umbrella etc.

  3. Role of MTS at Postal Stores Depot What is stock? How to maintain stock register? How to prepare invoices & file?

  4. Checking of receipt of items of stock • Check the articles with invoice, to see the correctness of quantity and condition of the articles • If there is any difference, bring it to the notice of Supervisor • When articles are supplied they should be at once entered in the receipt day book, brought on to the stock register, the relevant case mark of the file and date being entered in the register against item of article concerned, in the column headed “No. and date of the invoice with which received / issued “ and an explanatory remark also made in the column for remarks.

  5. Closing of bags containing forms and articles of stock • The supply will have two copies of invoice • If more than one bag of stationery is supplied, in each bag a serially numbered slip will be enclosed, with a label pasted as on the bag “further supply will follow’ • In the last bag ‘this completes the supply’ will be noted. • Books and forms in small quantities should be despatched by the stock depot as service packets, and the packets may be completely closed. When weight of any packet exceeds 5 Kgs., it should be enclosed in a bag and sent as goods by rail, or steamer or by some other means of conveyance.

  6. Circle Stamp Depot • Objectives : • To assess the need of Postage Stamps & Stationery as well as the savings certificates • Procurement from Indian Security Press-Nasik and Security Printing Press-Hyderabad • Making supply to Head Post offices of Circle

  7. Circle Stamp Depot…. • Procurement and supply Procedure : • Forecasting of demand based on last year consumption • Placing quarterly indent with ISP Nasik & SPP Hyderabad in the month of March, June, September & December of each financial year • To receive monthly indent from each HO • To Convert requirement in packets • To prepare bags for supply • To arrange supply as per schedule

  8. Circle Stamp Depot…. • Monitoring : • Monthly verification of stock by Inspector • Six monthly verification of stock by CO • Keeping track of supply made by ISP Nasik & SPP Hyderabad • Watch on short supply • Checking of bills with supply received • Diversion of surplus stock

  9. ANY QUESTIONS ? THANK YOU!

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