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Multi-type Regional Cooperation The Florida Model

Multi-type Regional Cooperation The Florida Model. Diane Solomon Executive Director Tampa Bay Library Consortium. Grass Roots. TBLC 1979 SEFLIN 1984 CFLC 1989 PLAN 1991 SWFLN (1991) 1998 NEFLIN 1993. Funding. Member Dues Each Different

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Multi-type Regional Cooperation The Florida Model

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  1. Multi-type Regional CooperationThe Florida Model Diane Solomon Executive Director Tampa Bay Library Consortium

  2. Grass Roots • TBLC 1979 • SEFLIN 1984 • CFLC 1989 • PLAN 1991 • SWFLN (1991) 1998 • NEFLIN 1993

  3. Funding Member Dues • Each Different • SEFLIN model provides highest revenue dues are based on size of budget – full members are large libraries and are all OCLC full members • TBLC model now based on budget also – only 2 really large libraries – 3-4 good-sized county systems. Graduated number of Service Credits based on dues are provided.

  4. Funding Cont. LSTA Grants • Became competitive grants in 1998 • Strength for State –Promotes Innovation and Piloting of New Programs • Weakness for MLC’s – Unstable funding, only partially sustainable without federal $$. • Full funding of State Library Cooperative Aid would help.

  5. Funding Cont. State Library Cooperative Aid • First Funded 1993 • Static funding at $1.2M annually – divided equally (in a State with a population of over 15 million people) • Cap originally 1.2M, raised in 1996 to 2.4M • Non-recurring – challenge each year • 2001 Gov. zeroed out • 2003 MLC’s have hired a lobbyist

  6. Funding Cont. Service Fees, Training Fees • Must be entrepreneurial

  7. Funding Strengths • Encourages creative thinking Example: Librare • Enables us to think outside the box and do things that can only be done cooperatively by many members Examples: Job Placement Service, Web Design Service, Retrospective Conversion Services, Current Cataloging Service, Little Used Materials Storage • Able to meet grassroots demands that are based on level of library development in a specific region Weaknesses • Hard to create a unified statement for State funding • The FL MLC’s are different in different places and some of us are far more developed than others

  8. TBLC’s Model for Success

  9. Planning • Cornerstone of success • Meet member needs • Keeps us flexible, agile • Able to make mid-course corrections • Strategic Plan • Every 5+ years • Process energizes the organization and its members • Enables us to involve many people and get their buy-in • Last Strategic Plan a 9 month process with a consultant

  10. Planning Cont. • Technology Plan Every 3 years • Provides focus for our most central functions • Required for e-rate • Last two plans a short process with a consultant • Annual Plan of Service • Built from the Strategic and Technology Plans • Produced by the Executive Director with a Planning Committee as a sounding board • Revised annually - 2 Planning Committee meetings and Executive Director preparation and follow-up

  11. Service Key to Success • Libraries join for the services they can build together • Since 1995 TBLC has grown from an organization with 6.5 FTE and a $750,000 annual budget to 12.5 FTE and a $2,400,000 budget • All Florida MLC’s provide training – technology and library skills • All support ILL and reciprocal borrowing • Only TBLC provides a fully cost recovery integrated library automation system for members who would otherwise find it difficult to maintain a stand alone system • TBLC has the most robust service program, the largest staff, the most members and the highest annual budget

  12. Web Site • Highlights Services • LSTA funded, trained Web Designer on staff • Entrepreneurial effort to keep him • Strength- Able to have expertise on staff and make it available to members at cost recovery prices • Weakness- Few members can get funding to go outside for web site design and maintenance. Sales curve may be too long.

  13. Anywhere-Anytime Library • Demonstrates MLC role as innovator • This is a web-based service provided directly to the end user • Umbrella site soon will replace Alleycat on web page • Started as LSTA funded prototype, pilot for a virtual library with Alleycat in 1999. • Other elements have been added to make it a full service site.

  14. Librare • Demonstrates MLC agility • Helped libraries get in near the beginning of change • Collaborative Cooperative Collection Development • New media introduced at low cost per library in about 6 months from concept to availability • Through the power of cooperation 34 libraries introduced e-books and continue to develop a targeted shared collection

  15. Alleycat • Is a true research and development project • Builds on the results of services TBLC began providing 15 years ago –retrospective conversion, bibliographic training, OCLC Group Access • This is a distributive cooperatively staffed service • TBLC is offering participation to libraries in other regions in cooperation with the MLC’s in those regions – one example of cooperatives cooperating • Today 42 libraries on 14 servers are offering Alleycat ILL service

  16. Alleycat Cont. Together these libraries: • have 108 outlets (places where people can pick up materials), • are located in the counties served by TBLC and SWFLN, • serve over 3.7 millionresidents directlyand 12,000 FTE higher education students, • hold nearly 8.3 million volumes, • use 6 different library management products, which are sold by 5 different vendors.

  17. Reciprocal Borrowing • Demonstrates MLC role as facilitator • Committee driven • Self sustaining • Low cost – once the challenge of getting materials back to the home library is solved • TBLC handles PR and statistical gathering

  18. Delivery • Exemplifies MLC role in providing a statewide service • TBLC is “agent” for Florida Library Network Statewide Ground Delivery (Service began May 1998) • Represents regional administration of a statewide service • Subsidized by LSTA grant from the State Library • 75% of cost is paid by participants • Alleycat and Reciprocal Borrowing depend on this fixed cost service • Interlibrary loan statewide remains strong because of it

  19. V-ref – Ask A Librarian • Demonstrates collaboration of dissimilar cooperative organizations • Shows how a project can be started in one area and expanded statewide rapidly • Utilizes expertise on multiple levels • Planned to go live with first service in May • An example of a cooperatively staffed statewide service • LSTA funded pilot –CCLA and TBLC working together

  20. Strengths Agile Flexible Innovative Weaknesses Dependence on competitive LSTA grant funding Dependence on uncertain, limited State Library Cooperative Aid Organizational Strengths & Weaknesses

  21. Contact Information Diane Macht Solomon, Executive Director Tampa Bay Library Consortium 813-622-8252 Web Site http://www.tblc.org

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