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On & Off Campus: The Do’s and Don’ts

Employment. On & Off Campus: The Do’s and Don’ts. International Student Services. T he rules for F-1 and J-1 employment are similar. J-1s need to follow directions given to you in an e-mail from Jeff Cox.

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On & Off Campus: The Do’s and Don’ts

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  1. Employment On & Off Campus: The Do’s and Don’ts International Student Services

  2. The rules for F-1 and J-1 employment are similar. • J-1s need to follow directions given to you in an e-mail from Jeff Cox. *Sponsored J-1 students will need permission from sponsor to seek employment(RIT, Fulbright CBIE, SACM, MESCyT, etc.). Note: International Student Services

  3. *Do Not Work, off-campus, unless specifically authorized by a DSO/RO or ARO or the Immigration service. • Authorization=new I-20 or a new DS2019 • Authorization BEFORE beginning employment HOW TO STAY IN STATUS International Student Services

  4. On-campus • Work is allowed without special permission for students in F-1 status for up to 20 hours per week when school is in session. • J-1 students must obtain sponsor approval before being eligible to work on campus • And up to 40 hours per week during official school breaks if you are maintaining statusand if SEO allows HOW MUCH CAN I WORK? International Student Services

  5. Steps before taking a position: • Ensure that you are currently registered for 12/9 credit hours or more. • Find a position oncampus. • Read the section on SEO Employement Eligibility Card Requirements before going to the SEO office • J-1s fill out the J-1 employment Authorization form Steps before taking a position: Be registered for 12/9 credit hours or more. Find a position on campus. Read the section on SEO Employement Eligibility Card Requirementsbefore going to the SEO office J-1s fill out the J-1 employment Authorization form On-Campus Employment

  6. Get a job offer offer-letter *I-9 Verification Process: Complete the I-9 form. Log-on to I-9 Express by going to http://www.newi9.com Save the information • Take your original required documents (I-20, DS2019, Passport, I-94 Information) to the Student Employment Office to fill out the remaining part of the I-9 form To get an SEO Employment Eligibility Card

  7. In order to continue working on campus, you: MUST have a social security number. Documents you need in order to apply for SSN: • Hire Form • A completed Social Security Application form • Passport, I-20/DS2019, visa, • I-94 number Access: www.CBP.gov/I94 Social Security Number International Student Services

  8. Get a Hire Formfrom your employer. • Bring this Hire Form to ISS • Get the hire form stamped and signed • Go downtown to apply for a social Security number (SSN) with all your immigration documents There will be an Enumeration Event on September 13 from 7:00 am – 1:00 pm. Bus transportation will be provided When you are offered a job… International Student Services

  9. J-1 Students must get permission for on-campus employment from sponsor or ISS * Go to ISS’ web site – Under ISS forms you will find :J-1 Work Authorization Request Form J-1 Permission to work

  10. ISS will e-mail you with registration information for SSN event Enumeration Event

  11. You will be given a Social Security Application form to fill-out. • You MUST list your name on line 1 of the application EXACTLY as it appears on your I-20, visa and passport biographical page to avoid delays in processing your application. Please note… International Student Services

  12. Must have on-campus job to apply for a social security number. • Students who accept employment at RIT must be willing to fulfill the commitment to their employer. • If circumstances change and you are no longer able to work, Give your employer a minimum of 2 weeks notice Important Reminder: International Student Services

  13. If you travel downtown on your own, please request a receipt confirming submission of your application • Paychecks will be distributed through the ISS office until you get your SSN card. • Failure to apply for a social security number will result in termination of your employment. And – RIT will be fined Social Security Number (SSN) International Student Services

  14. There are three types of off-campus employment: Curricular Practical Training (CPT) (AKA coop) Optional Practical Training (OPT) Academic Training (AT) For all types, you must first have been enrolled full time for a full academic year (9 months). Can I work off-campus? International Student Services

  15. Some Bachelor Degrees require coop, some don’t . • Not all departments allow CPT/AT, and each department has different policies. • Remember: 9 months or 1 academic year in status before you can work off campus • Make an appointment with International Student Services as soon as you have registered for CPT. Bring a copy of your job offer letter showing the company name, address, start and end date. • We will then issue you a new I-20/DS2019 with CPT/AT authorization so you can legally work for your CPT employer. Curricular Practical Training (CPT) International Student Services

  16. Bring your job offer letter to ISS to get authorization for CPT as soon as you have registered for CPT. • J-1 approval process is different Do NOT start working until ISS issues you a new CPT I-20. Working without authorization is illegal CPT Application Timeline: International Student Services

  17. OPT = 12 months work authorization in your field of study after you graduate. • OPT authorization is granted by USCIS To be eligible: • You must have used less than 12 months of full-time CPT. • You do not need a job offer, but once you are approved for OPT, the 12 months will begin, whether or not you actually find work. Unemployment is limited to 90 days. Optional Practical Training (OPT) International Student Services

  18. Academic Training (AT) (after graduation) can be authorized for as many months as the J-1 has been attending school as a full time student – however never more than 18 months – remember this is pre- and post completion • Must obtain sponsor approval before beginning • Must have a job off er before program ends • Remember the approval process J-1 Academic Training

  19. ISS offers OPT workshops for F-1 students every quarter – a schedule of upcoming workshops will be sent via your RIT e-mail. • Plan on attending an OPT workshop 1 or 2 semesters before you graduate to get all your questions answered. • There will also be J-1 Academic Training workshops stay tuned OPT Application Timeline International Student Services

  20. All off-campus work requires authorization. • This includes volunteering or working for free. • The only exception is for jobs where no one is ever paid (example: volunteer food server at a church soup kitchen for the poor). • If you are doing something that another person could be doing for pay, it is work and needs authorization/permission from ISS. Can I Volunteer? International Student Services

  21. NY State and Federal Taxes will/should be deducted by your employer and sent to the government. You must file a tax return every year. • Social Security tax and Medicare tax should not be deducted from your paychecks • We offer on-line software and several work shops for filing taxes prior to the April tax return filing deadline. Tax Information International Student Services

  22. An Introduction to GLACIER for International Student Employees

  23. The United States has different rules on how to tax International Employees • GLACIER is the tax software that RIT uses to manage the taxation of our International Employees • GLACIER is an online system, you can get on it from any device that has internet access What is GLACIER?

  24. If you get a job on campus you will need use GLACIER to be sure RIT is following the rules of the United States government • You could be eligible to be Tax Exempt Certain countries have agreements with the United States allowing their citizens to work and NOT have taxes taken out of their pay Why do I need to use GLACIER?

  25. When you start your job on campus Keithaleen Jones will send you 2 emails • Email #1 will have detailed instructions on how to use GLACIER • It will come from ktjpay@rit.edu • Email #2 will have a temporary username and password for you to use to login to GLACIER • It will come from Support@Online-Tax.net • Read these 2 emails very carefully - they will include everything you need to complete GLACIER How do I use GLACIER?

  26. If you are confused about anything, need help, or have questions PLEASE contact Keithaleen Jones! • You are always welcome to go visit Keithaleen Jones in the Payroll Office: Eastman Hall (building #1) – the tall building across from the SAU • Next door to the Registrar’s Office (where you got your ID card) • Ask to see Keithaleen Jones What if I need Help?

  27. Call: (585) 475-5984 • Visit: Payroll Office Eastman Hall Room 1160 Contact!

  28. International Student Services

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