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Chapter 12

Chapter 12. Word Processing and Desktop Publishing: Printing It. Word Processing. word processor - software that allows the user to create, edit, format, store, retrieve, and print a text document creation - original composition and entry editing - making changes to content

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Chapter 12

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  1. Chapter 12 Word Processing and Desktop Publishing: Printing It

  2. Word Processing • word processor - software that allows the user to create, edit, format, store, retrieve, and print a text document • creation - original composition and entry • editing - making changes to content • formatting - adjusting the appearance of a document • storage - saving the document to secondary storage • retrieval - bringing the document from secondary storage to main memory for use • printing - producing a hard copy of the document

  3. Why are word processors so useful? • document creation is separated from printing • users can concentrate on content before worrying about format

  4. Some software terminology • menu - a list of commands/features from which the user can choose • button - a shortcut used to invoke a command (mouse click) • toolbar - collection of buttons • default setting - a predefined value used by a program • undo - reverses the effect of the previous action

  5. Basic concepts • cursor (insertion point) - symbol that shows where the next character typed will appear • word wrap (wraparound) - the word processor’s ability to recognize when to start a new line • soft carriage return - inserted by word wrap to signify the end of a line • hard carriage return - inserted in the document by the user when Enter key is pressed • scrolling - ability to view any part of a document, one screen at a time

  6. Basic concepts • text entry modes • insert mode - allows the user to insert text without losing any prior content (old text moves to make room for next text) • default setting for most word processors • overtype (typeover) mode - new text replaces existing text • cut and paste - allows the text to be reorganized • a block of text may be selected and “cut” (placed on the clipboard, a temporary storage location) then “pasted” in its new location

  7. Formatting • formatting a document means deciding how it will look • word processors use a WYSIWYG (what you see is what you get) approach • all programs have default settings • margins, line spacing, justification, etc. • default settings can be changed by the user

  8. Popular Formatting Features • document - • headers and footers • margins and paper size • orientation (portrait and landscape) • page breaks and pagination • footnotes • paragraph - • justification (alignment of beginning and end of lines) - left, right, centered, fully • line spacing (single, double, etc.) • indentations (first line of paragraph - tab, hanging) • character - • size and font (style) • emphasis (bold, italics, underline)

  9. Other features • spell checker - matches words in the document against a dictionary • does not check for context • may flag correct spellings as errors if not in dictionary • thesaurus - provides a list of synonyms and antonyms for words in a document • can be used to improve the word choice in your document

  10. Saving a document • the current contents of a document are stored in RAM while editing • you must SAVE the document as a file on a secondary storage device to retain it • Save As - user will be asked to provide a name for the file • Save - program will automatically update the last version of the file in secondary storage • files must have a name - try to make it meaningful

  11. Printing • print preview - allows the user to see what the document will look like before printing • print options provided include: • number of copies • print range

  12. Desktop Publishing • DTP combines text, graphics and advanced formatting to create a visually appealing document • fills the gap between word processing and professional typesetting • saves time and allows the production of high-quality publications in-house

  13. DTP Process • determine page layout (how text and pictures are to be arranged) • insert text • may be keyed in directly or imported • insert graphics • adjust layout • save final page • print

  14. Ergonomics • ergonomics - science of creating a work environment that is efficient and safe • computer related considerations include: • hardware design factors • adjustable keyboards, tilt and swivel monitors, non-glare screens, etc. • lighting and furniture • appropriate light levels, adjustable chairs with proper back support, etc. • human behavior • use wrist supports, sit with feet firmly on the floor, take a break at regular intervals

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