Membership Services Strategic Planning

1. Membership Services Strategic Planning AESS Officers Strategic Planning Meeting January 28, 2017 Renaissance Atlanta Midtown Wolfgang Koch VP Membership Services, AESS

2. Mission and Vision • Mission The impact of IEEE AESS, a global engineering society in a segregating world, critically depends on its capability of offering attractive services to its members. Services, on the other hand, inspire personal engagement of its members to realize the AESS goals, the only way to reach them. • Vision Within three years and in a joint effort of relevant VPs such as Membership Services, Education, Industrial Relations, Conferences, the local AESS chapters will be strengthened and interconnected as THE material link between the AESS and its members.

3. Strategic Analysis Technological Megatrends are pushing AES technologies, such as new materials, ICT, drones, assi- stance systems, autonomy Political • increasing relevance of defence and security • AES are increasingly seen as national key technologies • Internationalization of R&D vs. trend to national R&T Socio-demographical • Military forces accepted • Need for public security • Mass market for AES • Critical Tech acceptance Customers • Reluctant national defence and security institutions • Very strong new players outside and unaware of the AES, such as automotive, mobile comms, logistics, … Competitors • Similar local societies, often with a very long tradition • Individual personalities at universities, industry • Other quickly expending engineering societies IEEE AESS: global promotor of progress, application, education, and acceptance macro factors micro factors Research Institutions • Strong view on applications • Transfer: link between academia and AES industry • Equivalents in many, not all countries: ONERA, e.g. • Consultants to customers Academia • Accepted global players in the field of AESS • Using IEEE AESS formats: conferences, journals, DL. Industry • Interest in AES education • Standardization issues etc. • consortia for public CfP • Technology watch

4. Strategic Objectives • Strategic objective: strengthen the chapters! • Get informed of the current status of local chapters • Establish direct communication, perhaps via LinkedIn • Perform a SWOT analysis on selected chapters • Develop member services on close cooperation with VPs Membership Services, Education, Industrial Relations, Conferences

5. Initiatives to be reported on at the BoG Spring meeting, Seattle, May 2017 • Collection information of the current status of the local chapters • Needs assistance by the IEEE • Begin with a careful strategic analysis with focus on region 8 • External and internal factors for each major chapter • A sort of a SWOT analysis adapted to individual needs • Draft member services around existing activities • Education (DL, Tutorials: IEEE conferences , NATO LS) • Technology watch (focus day on a particular topic) • Conferences benefits for members • Establish interrelations between chapters in a region • Set a sort of federation between small chapters (Germany, Switzerland, Netherlands, …) Initiatives

6. Region 8 AESS Chapters meeting in Amsterdam on December 11, 2016. The meeting was attended by Dr. Heinz Wipf (AESS Chapter Chair Switzerland), Dr. Mark Bentum (AESS Chapter Chair Benelux), Dr. Wolfgang Koch (AESS Chapter Chair Germany), Dr. Leo P. Ligthart (AESS international director Europe) and Mrs E.M.H.M. Ligthart‐Versaevel , who prepared the report of the meeting. The report has been discussed with the attendees and approved. The report can be found in the attachment. As can be learned from the report, major issues important for AESS Europe have got attention. Of course, you are invited to give a response on the full report. In order to have concrete opinions from the various AESS‐EU Chapters which should be exchanged with the AESS Board of Governors (BoG) I like to receive AS MINIMUM your vision on the following action points which also were considered in the Amsterdam meeting 1. Ligthart will ask the BoG for partial funding (20% ‐ 30%) for organizing Chapter events in EU (see 1 in the report) 2. Koch will report to BoG on how to recruit new AESS members in EU (see 1 in the report) 3. Koch & Ligthart will motivate in the BoG meeting the importance of building up alliances between national engineering organizations and IEEE (see 2 in the report) 4. All AESS EU chapter chairs will prepare a budget overview to strengthen AESS chapters in EU and organizing regional AESS activities (see 4 in the report). 5. Koch&Ligthart will ask the BoG to prepare a marketing plan showing the benefits for the AESS members (see 5) 6. Ligthart: introduce multi‐disciplinarity and system related research topics for AESS in EU 7. Discuss the idea to set up a federation of small chapters (see point 12) As you understand, point 4 is fully YOUR ACTION POINT; so please give me a realistic budget estimate and the need for partial funding by AESS. For the points 5 and 7 I expect some advices from your side in order to create a strong position in the coming BoG meeting in the beginning of May 2017. Your information, ideas and/or statements connected to the above listed 7 points are welcomed in my email box as long as they are received before the dead line of April 1, 2017. Only in that case there is time to discuss all your submitted items with the attendees of the Amsterdam meeting, to give you feedback and make a presentation for the next BoG meeting. Looking forward to receiving your response in time, Best regards, Region 8 AESS Chapters meeting in Amsterdam on December 11, 2016. The meeting was attended by Dr. Heinz Wipf (AESS Chapter Chair Switzerland), Dr. Mark Bentum (AESS Chapter Chair Benelux), Dr. Wolfgang Koch (AESS Chapter Chair Germany), Dr. Leo P. Ligthart (AESS international director Europe) and Mrs E.M.H.M. Ligthart‐Versaevel , who prepared the report of the meeting. The report has been discussed with the attendees and approved. The report can be found in the attachment. As can be learned from the report, major issues important for AESS Europe have got attention. Of course, you are invited to give a response on the full report. In order to have concrete opinions from the various AESS‐EU Chapters which should be exchanged with the AESS Board of Governors (BoG) I like to receive AS MINIMUM your vision on the following action points which also were considered in the Amsterdam meeting 1. Ligthart will ask the BoG for partial funding (20% ‐ 30%) for organizing Chapter events in EU (see 1 in the report) 2. Koch will report to BoG on how to recruit new AESS members in EU (see 1 in the report) 3. Koch & Ligthart will motivate in the BoG meeting the importance of building up alliances between national engineering organizations and IEEE (see 2 in the report) 4. All AESS EU chapter chairs will prepare a budget overview to strengthen AESS chapters in EU and organizing regional AESS activities (see 4 in the report). 5. Koch&Ligthart will ask the BoG to prepare a marketing plan showing the benefits for the AESS members (see 5) 6. Ligthart: introduce multi‐disciplinarity and system related research topics for AESS in EU 7. Discuss the idea to set up a federation of small chapters (see point 12) As you understand, point 4 is fully YOUR ACTION POINT; so please give me a realistic budget estimate and the need for partial funding by AESS. For the points 5 and 7 I expect some advices from your side in order to create a strong position in the coming BoG meeting in the beginning of May 2017. Your information, ideas and/or statements connected to the above listed 7 points are welcomed in my email box as long as they are received before the dead line of April 1, 2017. Only in that case there is time to discuss all your submitted items with the attendees of the Amsterdam meeting, to give you feedback and make a presentation for the next BoG meeting. Looking forward to receiving your response in time, Best regards, Region 8 AESS Chapters meetingAmsterdam, December 11, 2016 • TDr. Leo P. Ligthart (AESS international director Europe) • Dr. Heinz Wipf (AESS chapter chair Switzerland) • Dr. Mark Bentum (AESS chapter chair Benelux) • Dr. Wolfgang Koch (AESS chapter chair Germany) • E.M.H.M. Ligthart-Versaevel (report) • Ligthart will ask the BoG for partial funding (20% ‐ 30%) for organizing Chapter events in EU • Koch will report to BoG on how to recruit new AESS members in EU • Koch & Ligthart will motivate in the BoG meeting the importance of building up alliances between national engineering organizations and IEEE • All AESS EU chapter chairs will prepare a budget overview to strengthen AESS chapters in EU and organizing regional AESS activities. • Koch&Ligthart will ask the BoG to prepare a marketing plan showing the benefits for the AESS members • Ligthart: introduce multi‐disciplinarity and system related research topics for AESS in EU.

7. Region 8 AESS Chapters meeting in Amsterdam on December 11, 2016. The meeting was attended by Dr. Heinz Wipf (AESS Chapter Chair Switzerland), Dr. Mark Bentum (AESS Chapter Chair Benelux), Dr. Wolfgang Koch (AESS Chapter Chair Germany), Dr. Leo P. Ligthart (AESS international director Europe) and Mrs E.M.H.M. Ligthart‐Versaevel , who prepared the report of the meeting. The report has been discussed with the attendees and approved. The report can be found in the attachment. As can be learned from the report, major issues important for AESS Europe have got attention. Of course, you are invited to give a response on the full report. In order to have concrete opinions from the various AESS‐EU Chapters which should be exchanged with the AESS Board of Governors (BoG) I like to receive AS MINIMUM your vision on the following action points which also were considered in the Amsterdam meeting 1. Ligthart will ask the BoG for partial funding (20% ‐ 30%) for organizing Chapter events in EU (see 1 in the report) 2. Koch will report to BoG on how to recruit new AESS members in EU (see 1 in the report) 3. Koch & Ligthart will motivate in the BoG meeting the importance of building up alliances between national engineering organizations and IEEE (see 2 in the report) 4. All AESS EU chapter chairs will prepare a budget overview to strengthen AESS chapters in EU and organizing regional AESS activities (see 4 in the report). 5. Koch&Ligthart will ask the BoG to prepare a marketing plan showing the benefits for the AESS members (see 5) 6. Ligthart: introduce multi‐disciplinarity and system related research topics for AESS in EU 7. Discuss the idea to set up a federation of small chapters (see point 12) As you understand, point 4 is fully YOUR ACTION POINT; so please give me a realistic budget estimate and the need for partial funding by AESS. For the points 5 and 7 I expect some advices from your side in order to create a strong position in the coming BoG meeting in the beginning of May 2017. Your information, ideas and/or statements connected to the above listed 7 points are welcomed in my email box as long as they are received before the dead line of April 1, 2017. Only in that case there is time to discuss all your submitted items with the attendees of the Amsterdam meeting, to give you feedback and make a presentation for the next BoG meeting. Looking forward to receiving your response in time, Best regards, Region 8 AESS Chapters meeting in Amsterdam on December 11, 2016. The meeting was attended by Dr. Heinz Wipf (AESS Chapter Chair Switzerland), Dr. Mark Bentum (AESS Chapter Chair Benelux), Dr. Wolfgang Koch (AESS Chapter Chair Germany), Dr. Leo P. Ligthart (AESS international director Europe) and Mrs E.M.H.M. Ligthart‐Versaevel , who prepared the report of the meeting. The report has been discussed with the attendees and approved. The report can be found in the attachment. As can be learned from the report, major issues important for AESS Europe have got attention. Of course, you are invited to give a response on the full report. In order to have concrete opinions from the various AESS‐EU Chapters which should be exchanged with the AESS Board of Governors (BoG) I like to receive AS MINIMUM your vision on the following action points which also were considered in the Amsterdam meeting 1. Ligthart will ask the BoG for partial funding (20% ‐ 30%) for organizing Chapter events in EU (see 1 in the report) 2. Koch will report to BoG on how to recruit new AESS members in EU (see 1 in the report) 3. Koch & Ligthart will motivate in the BoG meeting the importance of building up alliances between national engineering organizations and IEEE (see 2 in the report) 4. All AESS EU chapter chairs will prepare a budget overview to strengthen AESS chapters in EU and organizing regional AESS activities (see 4 in the report). 5. Koch&Ligthart will ask the BoG to prepare a marketing plan showing the benefits for the AESS members (see 5) 6. Ligthart: introduce multi‐disciplinarity and system related research topics for AESS in EU 7. Discuss the idea to set up a federation of small chapters (see point 12) As you understand, point 4 is fully YOUR ACTION POINT; so please give me a realistic budget estimate and the need for partial funding by AESS. For the points 5 and 7 I expect some advices from your side in order to create a strong position in the coming BoG meeting in the beginning of May 2017. Your information, ideas and/or statements connected to the above listed 7 points are welcomed in my email box as long as they are received before the dead line of April 1, 2017. Only in that case there is time to discuss all your submitted items with the attendees of the Amsterdam meeting, to give you feedback and make a presentation for the next BoG meeting. Looking forward to receiving your response in time, Best regards, Region 8 AESS Chapters meetingAmsterdam, December 11, 2016 • Organizing chapter events: The Switzerland AESS chapter spends yearly around € 12.000 total costs for lectures and other volunteering work by the AESS-chair + co-chair. • Chapter lectures: important for knowledge transfer and for recruiting new members, and for promoting IEEE-AESS but: no sufficient funding for the lectures. • Main criticism: IEEE-AESS members in EU pay fee to IEEE in USA, EU chapters have hardly direct benefits. Suggestions: receive partial (20% to 30%) funding by the BoG as support for organizing such chapter events. • Several mid- and eastern-European countries cannot afford this kind of chapter meetings with lectures without IEEE-AESS funding by the BoG.