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Stay Flexible Think Focus on the Mission

Stay Flexible Think Focus on the Mission. Department of Homeland Security Office of Inspector General. DHS’ H-60 Helicopter Programs OIG-13-89. DHS-OIG – CIGIE FAEC Brief June 12, 2013. Graphic Designer Naval Flight Officer Attorney Program Analyst Self Appointed CMO

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Stay Flexible Think Focus on the Mission

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  1. Stay Flexible • Think • Focus on the Mission

  2. Department of Homeland Security Office of Inspector General DHS’ H-60 Helicopter ProgramsOIG-13-89 DHS-OIG – CIGIE FAEC Brief June 12, 2013

  3. Graphic Designer • Naval Flight Officer • Attorney • Program Analyst • Self Appointed CMO (Chief Morale Officer) • Meyers-Briggs = ESTJ • Strengthsfinder • Strategic • Learner • Analytical • Self-Assurance • Responsibility Who am I? Drew Smith Program Analyst GS-343-14 Audit Manager DHS-OIG Office of Audits

  4. What’s this brief about? • Big Data • Internal Controls • Cost Benefit Analysis • Program Management • Performance Auditing

  5. http://www.ignet.gov/pande/faec1.html#ref

  6. Start with the basics – “Keep it simple…” § 2. Purpose and establishment of Offices of Inspector General; departments and agencies involved In order to create independent and objective units-- (1) to conduct and supervise audits and investigations relating to the programs and operations of the establishments listed in section 12(2); (2) to provide leadership and coordination and recommend policies for activities designed (3) to provide a means for keeping the head of the establishment and the Congress fully and currently informed about problems and deficiencies relating to the administration of such programs and operations and the necessity for and progress of corrective action; • to promote economy, efficiency, and effectiveness in the administration of, and (B) to prevent and detect fraud and abuse in, such programs and operations; and

  7. How do we run our audits?

  8. A spin-off audit started from: An DHS ARB Acquisition Decision Memo…

  9. What are DHS H-60 Helicopters?

  10. “The Universe” and “The Budget”

  11. Beginning the Money Trail! – USCG ALC USCG ALC Briefs $5-6 M / H-60 for conversion J –T with modifications included.

  12. Beginning the Money Trail – CBP Briefs / IAA

  13. Testimonial Evidence “If USCG did it, it would cost ME $3 million more!”

  14. Physical Evidence and Observations - USCG ALC

  15. Auditor Analysis ~ Audit Proposal

  16. Who was the audit team? HAMMER Team

  17. Audit Objective To determine whether DHS and its components have developed efficiencies for the acquisition, conversion, and modification of CBP and USCG H-60 helicopters.

  18. What was the methodology? • “…we are going to go to the ATOMIC level on these programs!” • Acquisition • Training • Operations • Maintenance • Internal Controls … And Build the Money Trail!!!

  19. Criteria • U.S. Code • Federal Acquisition Regulations • OMB Circular A-11 Part 7 • GAO 09-3SP – Cost Estimating and Assessment Guide • HSAM / HSAR (Acquisition Manual and Regulations) • DHS MD 102-01 - Acquisition Management Directive • DHS MD 102-01-001 – Acquisition Management Instruction / Guidebook • DHS Acquisition Review Board Acquisition Decision Memos • S1 - Efficiency Review Initiative (February 2012) • DHS FY13 Budget Testimony (February 2012)

  20. Criteria

  21. DHS’ Acq. Mgt. Guidebook (MD 102-01-001)

  22. GAO Cost Estimating and Assessment Guide “Business Case Analysis A business case analysis, sometimes referred to as a cost benefit analysis, is a comparative analysis that presents facts and supporting details among competing alternatives. A BCA considers not only all the life-cycle costs that an LCCE identifies but also quantifiable and non quantifiable benefits.” - Pg 33 (of 440!)

  23. CBP OPS – Puerto Rico - 2 Background and Scope – “Universe” USCG OPS and MAINT Kodiak - 4; Sitka - 3 CBP OPS – San Diego - 2 CBP OPS – Montana - 2 CBP OPS - Bellingham - 1 CBP OPS – Miami – 3 USCG OPS and MAINT Warrenton - 3 DHS H-60 Locations USCG OPS and MAINT Cape Cod - 3 USCG Finance Center • Chesapeake , VA CBP Finance Center Indianapolis • CBP OPS – AMOC Riverside USCG OPS and MAIN J to T • Elizabeth City - 4 • ALC - 9 CBP MAINT - L / M Huntsville - 4 USCG (OPS) MAINT and TRNG Mobile - 4 CBP OPS and MAINT Tucson - 3 USCG OPS and MAIN – San Diego - 3 USCG OPS and MAINT Clearwater - 8 “Plan your work; then work your plan.” Total Travel = $26K CBP MAINT A-A to L Corpus Christie - 3

  24. Methodology – Understand the Process CBP work done at Army’s Corpus Christie Army Depot (CCAD)

  25. Methodology – Understand the process

  26. Methodology – Build the Money Trail Remember… IAA = $9 M Army CCAD Brief Took until slide 27 to see the money…

  27. Conduct Site Visits - USCG Aviation Logistics Center USCG H-60 Tango Liz City, NC

  28. Methodology… and Build the Money Trail!

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