NDIA - ICPM Program Planning and Scheduling Subcommittee

1. NDIA - ICPM Program Planning and Scheduling Subcommittee Program Planning and Scheduling Subcommittee (PPSS) Initiative Presented by: Ms Lil Vayhinger and Ms Rebecca Davies 4 February 2010

2. PPSS Today’s Discussion • National Defense Industrial Association (NDIA) Industrial Committee for Program Management (ICPM) overview • The Program Planning and Scheduling Subcommittee (PPSS) • PPSS charter • Recent PPSS focus • Generally Accepted Scheduling Principles (GASP) • Scheduling Guide • Summary

3. PPSS PPSS Established through the NDIA-ICPM • The NDIA-ICPM was established as a collaborative Industry and Government forum whose purpose is to address common program related issues • NDIA-ICPM membership includes senior leadership from Industry, OSD and the Services • The PPSS was established in response to a need recognized by the NDIA-ICPM that program planning and scheduling processes need to be consistently defined, standardized and improved across/between Industry and Government

4. PPSS PPSS Charter Purpose • Define, develop and implement solutions to improve program planning and execution practices throughout Industry and DoD. • Proper planning is vital to any program’s success and requires a systematic process that captures projects requirements in an integrated master plan that is tied to an achievable schedule. • The initialfocus of the PPSS will be to develop products that improve the consistency, predictability and usefulness of program schedules.

5. PPSS PPSS Charter Membership • Membership in the NDIA ICPM PPSS is by invitation. • Industry participationwill consist of a subset of represented ICPM corporate member executives. The NDIA PMSC Schedule Working Group is also represented. DoD participationwill consist of a subset of the ICPM designated senior acquisition leaders. • The Management Team will be led by Industry and includes DoD advisors. Those who are not members of the Management Team will serve on the Technical Team and are appointed at the discretion of the Management Team. The Technical Team will consist of Industry representatives and DoD advisors drawn from stakeholder organizations.

6. PPSS PPSS Charter Membership

7. PPSS PPSS Charter Operations • The Products of the PPSSare targeted for completion and implementation within two years. • The PPSS will normally meet six times annually, at the discretion of the Management Team. The PPSS will out brief the NDIA ICPM following each subcommittee meeting. • It may be necessary to enlist non-NDIA ICPM participants with unique experiences or talents to assist subcommittee efforts. • The Industry leads shall maintain a listing of open action items. These items will be reviewed and updated at each subcommittee meeting.

8. PPSS PPSS Charter PPSS Functions and Products

9. PPSS PPSS Charter PPSS Governance • The PPSS shall be governed by an industry-led Management Team that includes DoD advisors. • PPSS members will remain open to exploring multiple scheduling approaches and practices, and will document preferred methods to ensure clarity and consistency in all guidance. • To reach consensus on scheduling practices, the PPSS will define and use Generally Accepted Scheduling Principles (GASP) to benchmark proposed practices and as necessary, will: 1) address all pros and cons; 2) create examples for proposed practices; 3) examine impacts or compliance with GASP; and 4) identify ways to mitigate risks or impacts.

10. PPSS GASP Essential Element Statements • A valid schedule provides reasonable & credible information based on realistic logic, durations, & dates: • Complete: The schedule captures the entire discrete, authorized project effort from start through completion. • Traceable: The schedule logic is horizontally & vertically integrated with cross-references to key documents & tools. • Transparent: The schedule provides visibility to assure it is complete, traceable, has documented assumptions, & provides full disclosure of program status & forecast. • Statused: The schedule has accurate progress through the status date. • Predictive: The schedule provides meaningful critical paths & accurate forecasts for remaining work through program completion. • An effective schedule is useful, helps align time-phased resources, & is built & maintained using a controlled process: • Usable: The schedule is an indispensable tool for timely & effective management decisions & actions. • Resourced: The schedule aligns with actual & projected resource availability. • Controlled: The schedule is built, baselined, & maintained using a stable, repeatable, & documented process.

11. PPSS Recent PPSS Focus – GASP • AF PM&AE has begun to use the GASP as a framework for developing quick-look integrated master schedule assessments • Concise • Easily understood • Provides pros, cons and suggested improvements • Assigns actions for program office and industry to work collaboratively

12. PPSS Recent PPSS Focus – Scheduling Guide • Guide purpose: To provide the Program Manager and his/her team a cohesive awareness of the project planning and scheduling environment in which major acquisition programs operate. It also provides an understanding of the requirements and expectations of those in the program planning and scheduling competency. • Guide usage: This guide provides the Program Management team, including new and experienced master planners with the concept of operations (CONOPS) for Planning and Scheduling. It also identifies knowledge, awareness, processes, and tools expectations that enable the user to achieve reasonable consistency and a standardized approach to project planning and scheduling

13. PPSS Recent PPSS Focus – Scheduling Guide • Guide is being collaboratively developed • Product leads • Sheila Hoak – scheduling SME, NAVAIR • Joshua Anderson – Chief Planning Engineer, RMS • Outline is complete • 18 Industry/Government teams are being formed to draft the Guide • 54 total SMEs; 36 Industry and 18 Government

14. PPSS Summary • Excellent collaboration between Industry and Government • PPSS meetings have been collegial and productive • GASP developed collectively in a short timeframe • Team members are enthusiastic and committed to the cause

15. PPSS BACK-UP

16. PPSS GASP Narratives for Valid Schedule

17. PPSS GASP Narratives for Effective Schedule

18. PPSS Recent PPSS Focus – Scheduling Guide

19. PPSS Recent PPSS Focus – Scheduling Guide

20. PPSS Recent PPSS Focus – Scheduling Guide