NDIA - ICPM Program Planning and Scheduling Subcommittee

1. NDIA - ICPM Program Planning and Scheduling Subcommittee Program Planning and Scheduling Subcommittee (PPSS) Update Presented by: Ms Lil Vayhinger and Ms Rebecca Davies 13 January 2010

2. PPSS Near Term Focus Areas • A key PPSS deliverable is a joint industry and DoD schedule management implementation guide • DRAFT Guide Purpose/Usage: PURPOSE: The purpose of this guidebook is to provide a cohesive awareness of the project planning and scheduling environment in which major acquisition programs operate. It also provides an understanding of the requirements and expectations of those in the program planning and scheduling competency USAGE: This guide provides the new or experienced master planner with the concept of operations (CONOPS) for Planning and Scheduling. It also identifies knowledge, awareness, processes, and tools expectations that enable the user to achieve reasonable consistency and a standardized approach to project planning and scheduling. This guide assumes positive intent by the user to adequately and appropriately implement project planning and scheduling on his/her program(s).

3. Schedule Management Implementation Guide Status • Guide outline co-developed by Government/Industry • Feedback from PPSS members incorporated • Guide framework completed (e.g. expectations, formatting, writing guidance, references defined) • Outline assignments/schedule for release will be reviewed at today’s PPSS meeting Great Collaboration by DoD and Industry

4. Generally Accepted Scheduling Principles (GASP) Status • GASP narratives finalized • Collaborative product developed by joint Industry/Government team • GASP now includes an essential statement and a detailed narrative • AF PM&AE has used GASP as framework for quick-look schedule assessments • Concise product that is easily understood • Initial feedback has been positive Simple and Effective Management Tool

5. PPSS Summary • The PPSS is making good progress thanks to the Government/Industry focus and collaboration • PPSS products are targeted for completion and implemented within two years (Q3/4 2011) • Operating framework now in use (Generally Accepted Scheduling Principles)

6. Back-Up

7. The PPSS is governed by a Management Team, led by Industry and DoD Co-Chairs PPSS Governance and Membership

8. PPSS PPSS Charter Summary

9. PPSS Charter Summary • The purpose of the PPSS is to define, develop and implement solutions to improve the program planning and execution practices throughout Industry and DoD • The initialfocus will be on gaining consistency, predictability and usefulness of program schedules • Specific deliverable products have been indentified as part of the charter: • Develop a joint Industry and DoD schedule management implementation guide • Develop a joint training curriculum for all levels of Industry and DoD management • Develop approach to favorably influence recruiting, training and retention of planning talent • Sponsor an Industry Day for DoD consultants and software tool vendors • Develop a joint cultural change management plan to be implemented across Industry and DoD

10. PPSS GASP Narratives

11. GASP Narratives The GASP can be Summarized into these Essential Statements • Complete: The schedule captures the entire discrete, authorized project effort from start through completion. • Traceable: The schedule logic is horizontally and vertically integrated with cross-references to key documents and tools. • Transparent: The schedule provides visibility to assure it is complete, traceable, has documented assumptions, & provides full disclosure of program status and forecast. • Statused: The schedule has accurate progress through the status date. • Predictive: The schedule provides meaningful critical paths and accurate forecasts for remaining work through program completion. • Usable: The schedule is an indispensable tool for timely and effective management decisions and actions. • Resourced: The schedule aligns with actual and projected resource availability. • Controlled: The schedule is built, baselined, and maintained using a stable, repeatable, and documented process.

12. GASP as a Schedule Assessment Tool

13. GASP as a Schedule Assessment Tool