Safety Groups’ Sponsor General Meeting

1. Safety Groups’ Sponsor General Meeting Presentation to Safety Group Sponsors

2. Accreditation for Ontario Workplaces Presentation to Safety Group Sponsors

3. Accreditation for Ontario Workplaces • “Accreditation” is the recognition of occupational health and safety (OHS) policies, programs, management and practices (including outcomes) in workplaces that meet an accepted OHS standard. • An accreditation standard will be based on recognized programs and practices known to be associated with successful health and safety outcomes. Presentation to Safety Group Sponsors

4. Consultation Details • Consultation launched February 27, 2007 and closed April 30, 2007. • Consultation paper was sent directly to more than 150 WSIB stakeholders with a letter inviting written or face to face feedback. • The paper was posted on our web site allowing any interested individual or group to provide feedback. Presentation to Safety Group Sponsors

5. Stakeholder Response • Total Responses: 80 • Written: 31 • Face to face: 49 • CSAO Labour/Management meetings (10) Presentation to Safety Group Sponsors

6. Consultation Responses • Employer Associations • Organized Labour • Construction • Safety Groups • Small Business • Individuals • Government (Ministry of Government Services) Presentation to Safety Group Sponsors

7. Consultation Themes Program design Superior Performance Advantages/Disadvantages Improve H&S Who should participate Eligibility Safety Groups Recognition Rewards Social Motivators Legal Motivators Financial Motivators Purchasing/Supply chain Accrediting Partners Pilot Standards General Industry Specific Size of Business Phased Recognition Quality Assurance Revocation Return to Work Continuous Improvement Audits Verification/comprehensive Who conducts the audits Audit tool Equivalency Other Funding by WSIB Marketing of Program Presentation to Safety Group Sponsors

8. Next Steps • Completion of Consultation Phase and Summary June 2007 • Preliminary Design • Recognition hierarchy • Internal/external stakeholder roles • Program framework (standard, audit, etc.) • Pilot & program evaluation logic model • Pilot • Engage interested stakeholders through the design and pilot phases of the project to share their expertise and work toward the goal of achieving the best design. Presentation to Safety Group Sponsors

9. Update Re: 2008 Element Criteria, Return to Work Elements & Safety Culture Design Features Presentation to Safety Group Sponsors

10. BackgroundBoard of Directors Recommendation Beginning with the 2007 program year: “Strengthen current audit reviews and introduce rigorous guidelines/criteria to validate the effectiveness of the completed achievement elements” Beginning with the 2008 program year: “Introduce new RTW and safety culture elements” Presentation to Safety Group Sponsors

11. Partnership with Volunteer Sponsors Sponsors were invited to volunteer to participate. One Sponsor from each Sector provided feedback on preliminary information. We partnered with the following volunteer sponsors to form a working group and draft the element criteria; EAC / CME Safety Group Dunk & Associates Transportation Safety Group McDonald’s Restaurants Safety Group OFSWA Forestry Safety Group We held working group meetings with the sponsors on; April 13th, May 4th Sponsors provided input and agreed on the concept and draft element criteria for 40 program elements Presentation to Safety Group Sponsors

12. 2-Year Implementation Plan To achieve program enhancement, a two-stage implementation plan has been developed; The 2008 spot-checks of the 2007 Program Year will be enhanced to include; Achievement Reports signed by firm, Employee Interview Questions & Observation factored into firm score New and enhanced element criteria has been developed to be used for the 2008 Program Year with the objectives of; Criteria to achieve alignment with Prevention Programs, (e.g. SCIP, Workwell), and reference Prevention documents to create reliable objective criteria for each element, and Formatted to the 5-Step Management System. Presentation to Safety Group Sponsors

13. Return To Work Implementation 2008 – Mandatory elements • RTW Self-Assessment • WSIB RTW Self-Assessment Guide completes a gap analysis of RTW program and develops a RTW action plan. • RTW Program Development • Policy, procedure, roles and responsibilities, RTW Plans, forms, and letters • Physical Demands Analysis • A review of how the job is done based on movement of the body, activity demands and risk identification • RTW Case Management • Procedure of contact with injured worker, return to work meetings to identify suitable work, and reporting requirements. • RTW Performance Tracking • Defined performance indicators to measure program outcomes Presentation to Safety Group Sponsors

14. Safety Culture Implementation 2008 Current Options include: Leadership Element: • Worker Well-being • Wellness initiatives that promote health and safety as an overall cultural benefit, such as, smoking cessation, nutrition and fitness programs Program Design Features: • Leader signature on SGP Action Plan • Leader signature on SGP Achievement Report • Leader attends one Safety Group meeting annually • More rigorous observations and interviews of employees during spot-check validation of program elements • SG Consultant meets leader during SG Audit Presentation to Safety Group Sponsors

15. Benefits • Tool to validate implementation of the 5-step management system against clear criteria for each element • Requirements outlined for Step 1: written standards, to help firms meet provincial standards and better prepare for accreditation • Still allows flexibility around Steps 2 - 5 to meet the needs of different types & sizes of firms • Program transparency – clear audit criteria so firms know what to expect from WSIB • Sponsors have better information to assist firms to be prepared and successful for SG audit Presentation to Safety Group Sponsors

16. Communication • May 25, 2007 • Present information at General Sponsors’ Meeting • June 2007 • Prepare a Communications Plan • September - November 2007 • Communicate to members at Safety Group meetings • Members Bulletin – first week of September • Training sessions • Safety Group Consultants (team) • Sponsors (6 sessions across the province) • Safety Groups (46) • Print & provide revised Employer Guidelines Presentation to Safety Group Sponsors

17. Future Activities SG Consultant Training: • August 29 - (9 a.m. to 12:00 p.m.) - Simcoe Place Sponsor Train the Trainer Sessions: • Ottawa Office - Tuesday September 11, (9 a.m. to 12:00 p.m.), 5th Floor • Hamilton Office - Wednesday September 5, (9 a.m. to 12:00 p.m.), Thunder Bay Room, 4th Floor • Kitchener Office - Thursday September 6, (9 a.m. to 12:00 p.m.), 3rd Floor Boardroom. • Mississauga, CHSI, Monday September 10, (9 a.m. to 12:00 p.m.), Room F • Mississauga, CHSI, Wednesday September 12, (9 a.m. to 12:00 p.m.), Room F Presentation to Safety Group Sponsors

18. The Big Picture Mission: • To provide an incentive for member workplaces to invest & implement effective H&S and RTW programs, in partnership with Sponsors Goals: • Health, safety & RTW to become an integral part of the daily business process of members, and practiced in the workplace • Members to become H&S leaders & mentors, and called-on as role models for their industry, in educating & helping others to achieve breakthroughs in injury prevention & RTW outcomes • Be the ‘best-in-class’ H&S program, offering members a forum to share & collaborate in learning & experiences with each other & the WSIB • Be financially sustainable • Superior performance over non-members in workplace injury frequency & severity, & aligned with WSIB targets & measures Presentation to Safety Group Sponsors

19. Example Draft Element Criteria for One Element Joint Health & Safety Committee Compliance with applicable legislation All documents dated and current Written Standard Composition, selection and term of membership Meeting schedule and frequency Monthly inspections Accident investigations Process for recommendations to employer Communication Posting of minutes and inspections Training Certification training completed for minimum of one management representative and one worker representative Evaluation Documented method, type & date_______________________________________________ Acknowledge Success / Make Improvements Documented method, type & date _______________________________________________ Presentation to Safety Group Sponsors

20. Safety Group Profiles / Report Cards Presentation to Safety Group Sponsors

21. 2006 Rebate Process Presentation to Safety Group Sponsors

22. New Information Management System Presentation to Safety Group Sponsors

23. What are we doing? • Responding to Value for Money recommendations • Automating some of Safety Group Program’s manual processes • Improved monitoring & compliance • Storing information in a common database • Building a web-based system. • Using the business needs and requirements that have been documented Presentation to Safety Group Sponsors

24. Benefits to the Sponsor • Consultants will have more information to share with Sponsors • Up to date information • Historical data • Sponsors will have an updated Access database that will make communication with WSIB easier Presentation to Safety Group Sponsors

25. Next Steps • Starting work with the Technical team (in-house custom build) • We will consult with Sponsors for feedback • Project is expected to take approx. 8 months Kathleen Brinkman, Project Manager Michelle Holmes, Project Lead Presentation to Safety Group Sponsors

26. Wrap Up Presentation to Safety Group Sponsors