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Google Docs and Forms

Google Docs and Forms. Collaborative on-line documents Connect session, March 2012. Google Docs. For documents, spreadsheets, presentations, on-line forms In simplest form, a place to upload or create personal documents that reside on-line Use for backup

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Google Docs and Forms

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  1. Google Docs and Forms Collaborative on-line documents Connect session, March 2012

  2. Google Docs • For documents, spreadsheets, presentations, on-line forms • In simplest form, a place to upload or create personal documents that reside on-line • Use for backup • Use from any computer if you are away from your desktop • By enabling “sharing” options, they become collaborative documents • Present presentation via Google Docs • Post on-line form via Google Docs • Data captured in on-line Excel sheet

  3. Google Docs Formats and Limitations • Supported formats: • Supports all Microsoft Office (including Office 07), and PDF • Supports most image formats (.jpg, .gif, .png, .psd) • Supports most video (though they don’t tell you that) • If you don’t choose Convert option, you can upload any doc • File size limits • Documents: 2 mg • Presentations 10 mg (200 slides) • Spreadsheets: 20 mg • Unconverted document: 10 mg • Overall storage: 1 gb

  4. Creating Documents • Click Create • Choose a doc type • Document (Word) • Presentation (Ppoint) • Spreadsheet (Excel) • Form (web form; writes to Excel) • Drawing (Paint) • Table (from Excel, .cvs) • Collection (folder)

  5. Uploading Documents Upload icon>Choose file, click Upload For online editing or collaboration, choose Convert to Google Docs format For unsupported file types (sound, video), don’t convert Folder upload available w/Chrome

  6. Sharing • Share button ay upper right • Default is Private • Can still invite others via email • Click Change to change share option • Three options: • Public • Anyone with the link • Private (needs invite and sign-in) • All 3 can set share as View, Edit, or Comment

  7. Presenting • For Powerpoint • Click Start Presentation • Send URL at top of page • You’ll need a phone line as well

  8. Google Docs Forms • THE SINGLE COOLEST THING ABOUT GOOGLE DOCS! • Prior to Google Docs Forms, having a web-based form write to a database has always been difficult • Front end form, Back end database, a language for them to communicate in (Cold Fusion, SQL, PHP) • With Google, just build the front end form • Automatically writes to a Google Doc Excel sheet • **SHOW LIVE FORM NOW**

  9. Creating a Form Create>Form Type in Form title, intro text Type in question text, help text (if needed), type of question (text, multiple choice, scales, grids, etc.) After first 2 questions, go to Add Item at top left to add questions

  10. Fine tuning the Form 1 Add skip patterns using page breaks and answer-based routing Add a confirmation by going to More Actions> Edit confirmation

  11. Fine tuning the Form 2 • Use Form menu of spreadsheet to: • Edit form • Get URL to send • Embed code • See summary • Start up/Shut down form

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