Programs Involving Children Policy University Office of Public Safety

1. Programs Involving Children PolicyUniversity Office of Public Safety

2. Policy Background • Letter from President McRobbie – Jan., 2012 • Policy working group meeting – Jan. 2012 – present • Policy issued as an interim policy, but in effect – April, 2012 • Revised policy issued in final form – May, 2013

3. What does my program have to do to be in compliance? • Everyone, whether associated with a program or not, has the duty to report suspected abuse of a minor to Child Protective Services (1-800-800-5556) or local law enforcement (911). • Anyone associated with the program that works with children must have a background check at least every five years (including staff, hourly employees, students, academic, faculty and volunteers). • Someone from your department must fill out the online form to provide information about the program. The form can be found on OneStart under Services, Protect IU and also through the Protect.iu.edu site. • Your program must have policies and/or procedures covering the areas listed in the Programs Involving Children policy.

4. Is my program covered by the policy? YES, if: • The program is directed at children under 18. NO, if: • The program is directed at all ages or the general public, such as a varsity athletic event, or a concert or play. • The program is intended for enrolled IU students. EXCEPT: • The state law requirement for reporting abuse applies for anyone under 18, whether or not they are covered by this policy.

5. Notification A. Indiana state law requires any person who has reason to believe that a child is a victim of child abuse or neglect has an affirmative duty to make an oral report to Child Protective Services (CPS) 1-800-800-5556 or to their local law enforcement or to the IU Police department. Failure to report may result in criminal charges.

6. Notification B. In addition to notifying CPS and/or local law enforcement, state law and the university also require that faculty, staff, students, volunteers, and other university personnel report any suspected abuse of minors to the Indiana University Director of Public Safety

7. Notification C. Indiana University law enforcement and the Director of Public Safety have the obligation to report any suspected abuse to CPS, which will conduct an investigation. • Campus police department; • Campus provost or chancellor; • Office of the VP and General Counsel; • If staff or hourly employees involved – University Human Resource Services; • If students involved – Dean of Students or the campus VCAA, as well as the head of the student’s department or school; • If academic – Vice provost or vice chancellor of academic affairs (VCAA) and dean; • Parents or guardians of child, unless under the circumstances they are the alleged abuser.

8. Background checks • All faculty and academic staff, staff, students, volunteers, or other personnel who will work with children. Results/coordination: • Employees: Human Resources • Faculty: Academic Affairs • Volunteers: Director of Public Safety

9. Program information Someone from your department must fill out the online form to provide information about the program. The form can be found on OneStart under Services, Protect IU and also through theProtect.iu.edu site.

10. Program information • To document the system’s programs that involve children • Used as a reference for others, i.e. - VCs, IUPD • Others can be given management rights to see the programs and associated information • contact info • size and scope of program • not relational to any other database or form • not an approval request.

11. Program information

12. Program policies All programs: • Transportation • Plans for weather emergencies • Appropriate levels of access to and supervision of children • Appropriate physical contact and communication • Appropriate forms • First aid and medical treatment Programs including overnight stays must add policies about: • Identification to be worn by staff members, and participants if appropriate • Curfews • Code of conduct for participants • Substance-free housing and facilities • Residential supervision

13. Where are we now? • Revised and updated policy as of May, 2013 • Since Programs Involving Children policy issued: 727 programs registered • Additional training in development • Planned improvements to background check system • Internal Audit has started to consult on PIC policy compliance • Improve access for students and incorporate into class requirements where needed

14. Clery and the DOE • Campus Security Authority Identify Institution CSAs: Message sent to employees to register based on their role. Registration: The form can be found on OneStart under Services, Protect IU and also through theProtect.iu.edu site. Training: CSAs and their supervisors are required to take an online training module annually. Reporting: As a CSA, you must contact IUPD and complete a Campus Security Authority Crime Report form.

15. Clery and the DOE Campus Security Authority Registration

16. Links • Policy Website – www.policies.iu.edu • Programs Involving Children Policy • (under “Administration & Operations” or “New Policies) • Programs Involving Children – online form: www.onestart.iu.edu • Services Tab  Protect IU radio button Programs Involving Children • Campus Security Authority  Protect IU • CSA Registration is on the left in a drop down menu

17. Contacts Jerry Minger – University Director of Public Safety (jminger@iu.edu) Nicholas DauSchmidt – Assurance Programs Specialist (ndauschm@indiana.edu) Kasey Hayes – Assurance Programs Specialist (kashayes@iu.edu) Jenny Kincaid – Director of Policy Administration (jenkinca@iu.edu)