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WHAT’S NEW IN MITIGATION

WHAT’S NEW IN MITIGATION. BIG CHANGES in the FEMA HMA Grant Programs. Biggert-Waters . Reducing insurance subsidies on National Floodplain Insurance Program (NFIP) policies with higher risks Combine SRL and RFC grant programs into FMA

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WHAT’S NEW IN MITIGATION

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  1. WHAT’S NEW IN MITIGATION BIG CHANGES in the FEMA HMA Grant Programs

  2. Biggert-Waters Reducing insurance subsidies on National Floodplain Insurance Program (NFIP) policies with higher risks Combine SRL and RFC grant programs into FMA For HMGP - Only projects in the Special Flood Hazard Area (SFHA) require NFIP participation – no change

  3. Sandy Recovery Improvement Act of 2013 (SRIA) • Signed by the President in January 2013 • Designed to speed up, streamline, and reduce the cost of Federal disaster recovery programs.

  4. Disaster Relief Fund (DRF)Provides Funding For FEMA: • Federal Assistance to Individuals and Households • Public Assistance • Hazard Mitigation • Fire Management Assistance Grants (FMAGs)

  5. FEMA & State Mitigation Grant Programs FY 2014 Texas Water Development Board Flood Mitigation Assistance Flood Protection Planning FLOOD GRANTS Texas Division of Emergency Management Hazard Mitigation Grant Program Pre-Disaster Mitigation ALL HAZARD GRANTS

  6. Congressional Focus Financial Responsibility Expedite Program Activity Idle funding Controversial Projects Justification of the Program

  7. CONGRESSIONAL ISSUES AND FEMA ISSUES – ARE YOUR ISSUESBECAUSE…. • YOUR FUNDING DEPENDS ON FEMA APPROVAL!!!

  8. FACT - Disasters are becoming more frequent and costly • 2011 – 99 presidential, 29 emergency (47 states), 114 F-MAG’s – $7.5 billion • 2012 – Sandy alone – 11 states – over $2.2 billion so far • Money is tight and must address this demand

  9. Congressional Direction to FEMA Here is the money this time --- BUT - FOCUS ON OUR ISSUES

  10. FEMA GOT BUSY

  11. New FEMA Attitude JUSTIFY THE PROGRAM TO CONGRESS

  12. 1. FINANCIAL RESPONSIBILITY • FEMA DEVELOPS A MONETARY CONTROL PROCESS – • STRATEGIC FUNDS MANAGEMENT (SFM)

  13. SFM TOOL FEMA SPEND PLAN Monthly estimate of required funding planned a year in advance for: • New grant approvals • Cost overruns NOTE: the spend plan also provides funding obligations in smaller increments on LARGER projects

  14. THE FEMA SPEND PLAN • FEMA National is already requiring justification for failure to meet the monthly spend plan

  15. SPEND PLAN IMPACTS • The Federal fiscal year begins in October • DRF – Immediate Needs Funding (INF) Emergency operations only

  16. COST BREAKDOWN REVIEW Project application budgets: • Estimate OUT - documentation is in – EXPECT HIGHER SCRUTINY • Vocabulary matters!!!! • Application continuity • More specific Pre-Award breakdowns • Cost overruns more difficult

  17. Money on the street faster Shorten the review process Shorter Period of Performance 2. CONGRESS WANTS EXPEDITED PROGRAM ACTIVITIES

  18. NEW RFI GUIDANCE • FEMA RFI Deadlines: • Mitigation specialist – 30 day • Branch Chief – 15 day • Regional Administrator – 30 day • Denial -> Appeal

  19. SUB-APPLICANT ACTIVITIES • Complete well documented applications • Higher level of sub-recipient monitoring on POP • Closer monitoring of approved cost line items

  20. 3. IDLE FUNDING • FY 2011 FEMA began an aggressive recovery of “idle” funds • Be prepared to implement your project or loose your funding • Faster closeouts of old disasters

  21. 4. Controversy • Protect Congress from black-eyes • Updates to FEMA 361 • The most restrictive interpretation of regulation and guidance • Additional OMB review at LPN

  22. 5. Justification Congress wants program justification FEMA wants proof that all projects are effective in every way

  23. Justification Every number and statement must have acceptable supporting documentation!

  24. HMGP Generator Changes • Stand alone REGULAR projects if protecting a critical facility • Portable generators become eligible under 5% (HMGP only)

  25. Planning Grant Changes • Mitigation Planning Grants: • Mitigation Plan • Related planning activities

  26. BCA • FEMA module • Standard values • Benefit cost analysis now allows aggregated benefits from multiple activities and hazards.

  27. Engineering Changes Streamlining – engineering designs certified by Registered Professional Engineers as meeting an identified code satisfy engineering and technical feasibility issues

  28. Acquisition Changes • Ineligible projects now include the acquisition of unimproved land • CBRA and OPA are now eligible in HMGP • BCA’s of .75 can now add environmental and riparian benefits • Pre-market or current market value at applicants discretion

  29. POP Changes This is HUGE! FEMA can set POP for annual grants (2013 PDM – 24 months) HMGP is 36 months from application deadline

  30. SUMMARY • BIG changes in: • Program intensity • Project quality • Documentation • Timelines • Funding oversight

  31. TDEM + TWDB + sub-applicant + FEMA must become a TEAM to be successful!

  32. QUESTIONS? Hildy Soper Texas Division of Emergency Management Mitigation Officer (512) 424-2454 hildy.soper@dps.texas.gov

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