DegreeWorks Training Guide

1. DegreeWorks Training Guide A Degree Evaluation and Advising Tool forDALTON STATE Information for Students Additional Features Last updated 1/19/2012

2. Additional Features There are more functions at the top of the audit above the first block. Class History Format Save as PDF Refresh

3. The Registration Checklist allows you to see an overview of the degree requirements and the progress that you have made in each area. Use the drop down box to change the Format from Student View to Registration Checklist. Then click View to see the checklist.

4. The Save as PDF buttons allow you to easily convert the audit to a PDF. Class History allows you to populate a list of courses you have taken in order by term. Click to automatically save as a PDF. Click to view a list of courses taken.

5. The audit is automatically updated nightly, but it can be updated anytime by clicking the Refresh Icon. Refresh A window will open asking if you want to refresh. Click OK A window will open indicating that the audit was refreshed. Click OK The audit will open showing any updates that may have been made since the last refresh, either manually or through the automatic, nightly update.

6. This section will focus on using the Tabs and Menus. Planner Notes Worksheets GPA Calc

7. Worksheets Tab: 1. 2. 3. 1. By clicking the Worksheets Tab and then Worksheets, you open the degree audit.

8. 2. What If: This allows you to review what would happen if, for example, you wanted to change majors. If you wanted to change to a B.A. in English from your current degree B.S. in Education, then you would select Bachelor of Arts in the Degree drop down menu, B.A. English from the Program drop down menu, and English in the Major drop down menu. When it is selected it moves to the box to right. Once satisfied with the hypothetical scenario, select Process What-If. Remember this is only hypothetical and does not change your major in any way. 1. 2. 3.

9. 4. Finally, click Process What-If 1. Select New Degree 2. Select desired area of study 3. The new program/major populates here.

10. Now the Audit presents a situation where you have changed majors. It rearranges the classes within the blocks to show how close to completing the degree you are. Please note where it says What If Audit on the right side of the blue bar. The What If Audit is a very helpful tool for you to use when considering a change in major. What If Audit Information is now updated for a degree in English.

11. 3. Look Ahead: The Look Ahead menu allows you to add specific courses and then run the audit again to see what the additional courses will do to the audit and ultimately lead to graduation. If you know the course you want to add you can type in the subject and number, select add course and it will be added to the window on the right. For example, you want to take Math 1112, but you want to see how it is going to lead to graduation. Type Math into the Subject Box and type 1112 into the Number Box. Click add course. You can add multiple courses. Once all of the proposed courses are added, select Process New to see how they affect the audit and which requirements the courses fulfill. Remember this is only hypothetical and does NOT register you for a class. 1. 2. 3.

12. 3. Click Process New to view the course(s) in the audit. 1. Type the Subject and Number. 2. It populates this box.

13. The proposed course(s) will appear in blue in the audit and will say planned on the far right side. Proposed course It is in blue and says planned.

14. Notes Tab: 1. 2. 1. View Notes: When you click notes it opens to the View Notes window. It will display any notes that may have been added previously.

15. GPA Calc Tab: The GPA Calc tab provides 3 GPA calculators to help you and your advisor determine the grades that you need in order to obtain a desired or required GPA. There are three calculators to use: the Graduation Calculator, the Term Calculator, and the Advice Calculator. 1. 2. 3.

16. Graduation calculator: • The Graduation Calculator helps to determine how to earn a desired GPA over the course of the entire degree program. The calculator autocompletes the current GPA and then you type in the credits remaining to graduate and the overall credits required to graduate. Then type in the desired GPA and hit calculate. For example, this student currently has a 3.50. He has 63 more credits to complete of the 120 hours required. He wants to graduate with a 3.20 GPA. Autocompletes from audit. Fill in based on degree requirements. Click Calculate

17. The recommendation on how to obtain the goal is presented. For this example, the student will need to earn a 2.92 over his last 63 hours to graduate with a 3.20. Parameters typed in above Recommendation to obtain a 3.20 GPA.

18. 2. Term Calculator: The Term Calculator shows what earning specific grades in your current classes will do to your overall GPA. It autocompletes the current GPA, Credits earned so far, and the courses and course credits. Select the expected grade for each course and then click calculate. Automatically populates. Fill in expected grades. Automatically populates with courses in progress. Click Calculate

19. Then , a summary of what was selected will be presented along with the expected GPA based on the expected grades. Given the expected grades, this student will obtain a 2.89 GPA at the end of the semester. Expected GPA at the end of the term assuming the expected grades.

20. 3. Advice Calculator: The advice calculator shows how many hours would need to be taken and what grades would need to be earned to obtain a desired GPA. Current GPA and Credits Earned are autocompleted. Once the desired GPA is typed in, click calculate and the recommendation on how to achieve it will be displayed. Autocompleted from audit. Type desired GPA. Click Calculate

21. The recommendation on how to achieve the desired GPA is displayed. In this scenario, the student will need to average a 4.00 over 10 credit hours. Summary of information Recommendation