How to Apply Online: Getting Started with

We use the edZapp service for online applications. This is how it works… • edZapp is an online application accepted by many Oregon school districts. • 4J is a “Private Label” subscriber to edZapp that allows us to customize the application. This site is hosted on edZapp’s servers, not at 4J. • You can “reuse” and update your application to apply for other many 4J postings. • Apply Anytime, self-managed, self-paced • Applying is FREE! • Activate application, apply to jobs • Upload or send in required documents How to Apply Online: Getting Started with edZapp

The Online Application Process Step 1 Registration Step 2 Build Your Resume Step 3Upload Requested Supplemental Documents Step 4 Answer Any Questions Step 5 Activate Your Application Step 6 Select Jobs to Apply To Pictured below: edZapp navigation tabs How to Apply Online: Getting Started with edZapp

Step 1a: Create An Account (Register) • Using a compatible web browser go to http://www.4j.lane.edu/hr/jobs • Click on “Register” • This is a one-time requirement. • You may also browse current job listings from this page, but you still must register with edZapp BEFORE applying. How to Apply Online: Getting Started with edZapp

Step 1a: Create An Account (Register) • After clicking “Register” you will then arrive at this page. • Register with a working personal email address that you will always have access to • The FULL email address you enter will become your username. • Required fields are denoted with an asterisk (*) How to Apply Online: Getting Started with edZapp

Step 1b: Choose Your Roles • Scroll to the bottom of the registration page • Choose the Role(s) that align with the type(s) of jobs you are seeking. • This determines what types of jobs you can apply for and what you will be asked on the application. • You may select multiple roles. How to Apply Online: Getting Started with edZapp

What Role(s) Should I Choose? • Tip: Choosing too many roles will most likely leave you very confused as you will be asked to answer questions or sections that do not make sense. • Try to select only necessary ones for the type of job you want. How to Apply Online: Getting Started with edZapp

What Role(s) Should I Choose? • You may edit your roles later on by clicking on the “My Profile” tab in the top navigation bar after you login • Click “Submit” when done How to Apply Online: Getting Started with edZapp

Why Won’t it Accept My Phone Number? • The phone number must be exactly entered in this format: • xxx-xxx-xxxx • 541-687-5555 Correct! • (541) 687-5555 Incorrect! How to Apply Online: Getting Started with edZapp

Note: When You Log Back In… • Make sure that you always access your account through the 4J HR Homepage in order to see all required parts of our application. • http://www.4j.lane.edu/ • Make sure you enter your ENTIRE email address as your username. • Many people inadvertently add spaces after their email address or password. Be sure to check that you have not done this. • Note to Internal Applicants: EdZapp is NOT linked to your 4J email account! You will need to register. Please use a personal account, not a work address. Tip: If you forgot your password or username, click there! How to Apply Online: Getting Started with edZapp

Step 1c: Are You an Internal or External Candidate? • Carefully determine if you are an internal or external candidate. • If internal, check the box and provide your six-digit employee number. • If external, simply click “Continue.” How to Apply Online: Getting Started with edZapp

Step 1c: Are You an Internal or External Candidate? • If you are a 4J District Employee, please read the following criteria below CAREFULLY to see if you qualify as an "internal applicant" under current district labor agreements. Falsely indicating your status as an internal applicant may jeopardize your application. Please contact Human Resources if you have questions about your employee status. • Who is considered an internal applicant? • For Licensed Positions: The applicant must currently be in a licensed position with the District of .5 FTE or greater, with either a Probationary (1, 2 or 3) Contract Status, or a Temporary status. Guest (substitute) teachers are NOT considered as internal applicants. • For Classified Positions: The applicant must currently be in a classified position with the District and have completed the probationary period of seven (7) work months. Qualified bargaining unit members on the recall list will also be considered as internal candidates (OSEA 24.6) Please NOTE: 4J Classified Substitute, Seasonal and Temporary status employees are NOT considered as internal candidates. How to Apply Online: Getting Started with edZapp

Step 2a: Build My Resume Click the “Build Resume” button, then click “Add New” • Go at your own pace: you may leave and come back at any time to update your application • Complete as much as you can as fully as you can. • You may add additional items by clicking “Add New” to each section. How to Apply Online: Getting Started with edZapp

Step 2b: Build My Resume • After you click the “add new” button on the previous page, you should get a screen like this. • Add the details of your education • When finished with each section click “Save to Resume” • Repeat this procedure for each of the sections. How to Apply Online: Getting Started with edZapp

Make Sure You Are On the 4J edZapp Site Tip:Make sure the 4J logo is visible in the left hand corner to make sure you are on the right site throughout this process. If not sign-out and go to the 4J Jobs page http://www.4j.lane.edu/hr/jobs/ How to Apply Online: Getting Started with edZapp

Step 2c: Build My Resume • Step through each section of the application. • Click on after completing each section until you get to the end of the “Review/Finish” Section. Use the Help section for more info. How to Apply Online: Getting Started with edZapp

Important Note: Build My Resume • Using the “Next Section” button is important as it will bring up the subsections underneath each of the arrows. • Be sure to fill each section out completely to the best of your ability. How to Apply Online: Getting Started with edZapp

Preparation: Education* Experience: Work Experience* References* (3 total are required) Skills/Awards: Classroom Skills Foreign Languages Supplemental Documents: (None) Questions: District Questions* Regional Questions* What sections will I fill out if I selected INSTRUCTIONAL SUPPORT (Classified) under “roles”? * REQUIRED SECTIONS How to Apply Online: Getting Started with edZapp

Preparation: Educational Licenses & Certificates (enter your teaching license and endorsements in this section) Education* Experience: Experience Summary Experience in Education Work Experience Skills/Awards: Classroom Skills Extra/Co-curricular Skills Foreign Languages Hobbies/Awards Supplemental Documents: Transcripts* (unofficial undergraduate & graduate) Letters of Reference* (three are required) Questions: District Questions* Regional Questions* Cover Letter (see Step 6d.) What sections will I fill out if I selected TEACHER/LICENSED under “roles”? Your application must have your License entered, the Supplemental Documents uploaded and the District and Regional questions answered to be considered complete. All other sections are highly recommended. * REQUIRED SECTIONS How to Apply Online: Getting Started with edZapp

Need More Information? Tip:The “help?” link located near the top right hand side of the page will provide more information that is specific to the page you are currently on. How to Apply Online: Getting Started with edZapp

Need Technical Support? Tip: After you login to edZapp, you can contact edZapp customer support by clicking on the “contact us” link located near the top right side of the webpage. However, it is best to click through the “help?” link first as your question may already be answered there. Please do not contact 4J HR for technical support. How to Apply Online: Getting Started with edZapp

Optional Step: Activate Your Application(It is recommended you wait to do this later in Step 5) • After filling out the optional EEO information you will arrive at this page. • The tab will read “Review/Finish” • Activate your application by clicking “Activate My Application”. This will make your application visible to 4J. How to Apply Online: Getting Started with edZapp

Step 3a: Supplemental Documents • Click on the “Supplemental Documents Tab” • Certain roles require supplemental documents. (Some may not have any.) • Required documents will appear under this tab. • Click the details button next to each document for more information. How to Apply Online: Getting Started with edZapp

Step 3b: Supplemental Documents • You may send it to edZapp and they will scan it in for you. (be sure to include the barcode coversheet when you mail it in.) • Or you may choose to upload documents yourself in Adobe PDF format. • Please do not send in documents to 4J as they will not be accepted. How to Apply Online: Getting Started with edZapp

Step 4: Answer Any Questions • Click on the “Questions” Tab • Answer any and all required questions. • Tip: Applications are typically considered “incomplete” & not accepted due to people not answering required questions! How to Apply Online: Getting Started with edZapp

Step 5: Activate Your Application • Click on the “Application Status/Jobs” Tab • Make sure that your application is set to “ACTIVATED and VISIBLE” • To do this, in the sub-tab “Application Status” click “Activate Application” How to Apply Online: Getting Started with edZapp

Step 5: Activate Your Application Activating your application is extremely important as 4J will not be able to see your application otherwise! How to Apply Online: Getting Started with edZapp

Step 6a: Apply for a Current Opening • Click on the “Application Status/Jobs” Tab • Click the sub-tab “Current Openings” • Select the position you would like to apply to by clicking the job title. How to Apply Online: Getting Started with edZapp

Step 6b: Apply for a Current Opening • Review the posting to make sure it is the one you want to apply for. • Click on the “Apply Now!” Button How to Apply Online: Getting Started with edZapp

Step 6c: Apply for a Current Opening • Edzapp will ask you to review your application for completeness. Click on the “Continue” button to move onto the next sections. • Incomplete sections will be highlighted in RED. • Click the “edit” text to add additional information before moving on. • Do this for EACH section. How to Apply Online: Getting Started with edZapp

Note: Apply for a Current Opening • If you click on “edit” or “cancel” you will need to find the job again as it will not remember which job you are currently applying to. • You will NOT be automatically returned to that job you were working on (edZapp is currently working on fixing that) • Please select the job to apply to again under Step 6a. Repeat until you have answered all required sections. How to Apply Online: Getting Started with edZapp

Step 6c: Apply for a Current Opening • Click “Cancel” if you want to the stop the application process. • Below are the sections you will walk through: • Required Sections • Job Specific Documents • Supplemental Questions • Cover Letter • Confirm Application How to Apply Online: Getting Started with edZapp

Step 6d: Apply for a Current Opening • You may choose to enter a Cover Letter for the job you are applying to. • This is not required but it is preferred by many of our hiring administrators. • Note that some formatting will not appear correctly to the hiring administrator. How to Apply Online: Getting Started with edZapp

Step 6e: Apply for a Current Opening • Click “Confirm” to Apply! • If you have successfully applied you will receive an e-mail confirmation. • If not, you will be redirected automatically to fill out missing parts of your application. How to Apply Online: Getting Started with edZapp

Confirming You Have Applied To A Job • You do NOT need to call 4J HR to confirm your application. • To see all jobs you’ve applied to select “show all jobs” in the dropdown box. • The positions you’ve successfully applied to will be listed here How to Apply Online: Getting Started with edZapp

Finishing Up Tip:Make sure that when you are finished you sign-out and close your browser for your protection. How to Apply Online: Getting Started with edZapp

Review: Online Application Process Step 1 Registration Step 2 Build Your Resume Step 3Upload Requested Supplemental Documents Step 4 Answer Any Questions Step 5 Activate Your Application Step 6 Select Jobs to Apply To Pictured below: edZapp navigation tabs How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:What’s a web browser? How much does it cost? A: A web browser is a software application which enables a user to display and interact with text, images, videos, music, games and other information typically located on a Web page at a website on the World Wide Web or a local area network. To access edZapp you will need internet access and a compatible web browser such as Microsoft Internet Explorer (6.0 or above) or Firefox (2.0 or above). They can be downloaded free from the internet and may already be installed on your computer. How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:Does edZapp work on either Windows or Mac computers? Which Browsers? A: Yes, edZapp accepts applications from either Windows or Apple systems. EdZapp works best with Internet Explorer (version 6.0 or higher) or Firefox (version 2.0). We cannot assure or support functionality of other browsers. If edZapp is looking “weird” in your browser make sure that you are using a compatible browser. How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:Which browser works best on a Mac? A: EdZapp works best with Firefox (2.0 or above). You can download it free from http://www.mozilla.com/en-US/ How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:What if I don’t have an e-mail account? A: You can obtain an email account free online at various sites such as Yahoo (Yahoo Mail), Microsoft (Hotmail), Google (Gmail), etc. Sorry, we cannot help you remember lost usernames or passwords for your email account so be sure to write them down in a safe place. How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:Can I share my e-mail address to use edZapp? A: No. Every email address can only have one unique edZapp account. It is not recommended you share your email or password with anyone. Every edZapp user must have their own unique email address. How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:Can I use my work 4J email account to register with edZapp? A: No. The district encourages both internal and external applicants to use an email address that they personally own and will have access to regardless of the place of employment. It is highly inappropriate to use a work account to apply to a position, even if it is to the same organization. Remember, your 4J email account is considered public property and therefore anything you receive or send may be read by others. How to Apply Online: Getting Started with edZapp

Frequently Asked Questions A: Q:I can’t login! What’s going on? Remember, you must REGISTER with EdZapp before using the system. (See Step 1a) Your username is the FULL email address you used when you registered in edZapp. Many times people only enter the first part of their email address. Be sure to type it out completely. If you do not remember either your username or password, click on the link underneath the sign-in box and follow the directions provided. As a reminder, to internal candidates, you should not use a 4J email address to register with edZapp. How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:What is the difference between “My Documents” and “Supplemental Documents”? A: Supplemental Documents are district-specific, and are forms posted by a district as part of their “Private Label” application. Supplemental Documents are ONLY seen by the district who posted them. My Documents are documents that YOU control, and may be seen by ALL districts, or (if you choose) only by Zapped districts you designate. This is a premium feature offered through edZapp EXAMPLE: When applying for a job at District X, you download the Supplemental Document form for a transcript and send it in. This transcript will only be seen by district X. To have that same transcript seen by ALL districts, you could purchase Document Management and send it in as one of My Documents. How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:What if I don’t have access to a computer or internet? A: Try a friend’s or family member’s computer. You can also use one of the public computers at the Eugene Public Library, the Oregon Employment Center, and take advantage of some of the open lab time setup from time to time by Human Resources at the 4J Ed Center. The City of Eugene also offers free WiFi spots in various public spaces around town. Try a coffee shop with free Wifi. FedEx Kinkos also offers computer use (for a fee.) Also, EFN.org offers low income accounts. How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:Is my application complete? Can you check? A: You will receive an email confirmation that we have received your application. If your application is incomplete, then the system will prompt you to enter the information before submitting. You can check to see what you have entered by logging back on to your account and clicking through each of the sections. The jobs you’ve successfully applied to will be listed under the “Application/Jobs” and under the sub-tab “Jobs Applied To” Due to the heavy volume of calls and emails, HR is unable to check your application for completeness. How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:I can’t get my supplemental documents to upload. What should I do? A: • First, make sure that the job you are applying requires supplemental documents. • Supplemental documents must be uploaded as an Adobe Acrobat PDF formatted file. (Sorry, Microsoft Word and other file types are not accepted.) There are a number of free PDF creation software applications available on the internet. (Google “PDF Creator” for more info.) You may need to use a scanner to scan letters of reference or unofficial transcripts. Note that uploaded files my not exceed 3MB in size. • You may also send in your documents to edZapp for them to scan in. This is free to you as an applicant as 4J contracts with them for this service. • If you have any additional questions please contact edZapp support directly as Human Resources is unable to answer technical questions about the supplemental documents system. support@edzapp.com How to Apply Online: Getting Started with edZapp

Frequently Asked Questions Q:Can I turn in a paper application? A: • Not for any job posting on edZapp. All applications listed using this system requires an online application. Paper applications for these jobs will not be accepted. • Note however that there are certain types of classified non-instructional positions that do not require an edZapp application. Those are listed on our website. How to Apply Online: Getting Started with edZapp

Some Tips • Start Early! Avoid last-minute frustrations and anxieties by getting your application completed and documents submitted in plenty of time. • Note that late or incomplete applications cannot and will not be accepted. • Try to provide as much accurate information as you can. Hiring Administrators can only judge your qualifications based on the information you enter, so be sure to include everything accurately and fill in all applicable fields. • Represent yourself well. Just like a paper resume, the online application reflects you. How to Apply Online: Getting Started with edZapp

How to Apply Online: Getting Started with