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Vehicle Replacement Cycles

Vehicle Replacement Cycles. Sam P. Lamerato, CPFP Superintendent of Fleet City of Troy, MI. Vehicle Replacement Derailed. Tight Budgets Furlough Days Reduced Staff Deferment of Vehicle Replacement Dealing with City Management Attending City Council Meetings. Budgets. Zero Growth Budgets

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Vehicle Replacement Cycles

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  1. Vehicle Replacement Cycles Sam P. Lamerato, CPFPSuperintendent of FleetCity of Troy, MI

  2. Vehicle Replacement Derailed Tight Budgets Furlough Days Reduced Staff Deferment of Vehicle Replacement Dealing with City Management Attending City Council Meetings

  3. Budgets Zero Growth Budgets Reduce or Deferment of Vehicle Replacement Budgets Transfer Funds from Capital to Operating? Reduced Staff Positions and Hours Significant Increase in Maintenance Costs Avoid Peaks and Valleys – Reserve Fund?

  4. Furlough Days & Reduced Staff Same Equipment Fewer Repair Hours (96 per Tech) Same Equipment Fewer Techs Same Equipment Same Repair Dollars

  5. Deferment of Vehicle Replacement Deferred vehicle replacement appears to be the key factor behind the increase in maintenance expenses in CY-2009. More expensive repairs due to aging inventory. Older fleets were incrementally impacted by a spike in unscheduled, higher cost maintenance. Increased downtime Source: Automotive Fleet – March 2010.

  6. Replacement Funding • Even in good economic times, securing sufficient funds for timely vehicle replacement is a challenge for many organizations. This challenge stems in part from a lack of understanding of the trade-off between a vehicle capital and operating cost. Source: Government Fleet March/April 2010

  7. Dealing with City Management Vehicle Replacement Plan Life Cycle Cost Analysis – Best Practices Project Long-Term Replacement (5 – Year Plan) Extended Warranties (5 years 100,000 Miles – Power Train) Advanced Design & Technologies Lower Cost per Mile Reduced Downtime

  8. Vehicle Replacement Program Best Practice Method Survey a number of Best in Classfleet organizations which have comparable fleets. Take into account factors unique to each fleet organization such as annual usage levels, types of use, number of back-up units available, weather and operating terrain. FASTER 15 Point Report 3109

  9. Vehicle Replacement Program (cont.) Developing a set of vehicle replacement criteria establishes the foundation for a planned approach to fleet replacement. Fleet organizations can use one of two primary methods for establishing vehicle replacement cycles. Empirical Method:Involves using a formal life-cycle cost analysis technique (such as equivalent annual costs) to calculate the least costly life-cycle per class of vehicle.

  10. Vehicle Replacement Program (cont.) Best Practice Method:Involves surveying peer organizations with similar fleet and operating conditions. Regardless of which method is used, life-cycles must be developed with the goal to: Minimize overall fleet cost; Maximize vehicle availability; Provide fleet users with safe and reliable tools to perform their jobs. Source: APWA Vehicle Replacement Guide

  11. Vehicle Replacement Funding • Ideally, a vehicle should be replaced around the same time that the total cost of ownership is at a minimum – before the total cost curve begins to turn upward. • Decision makers who assume cutting replacement purchases is a good way to help balance the budget must understand such cuts usually transfer a portion of the fleet costs from capital to operating. Source: Government Fleet March/April 2010

  12. * * ECONOMIC REALITY OF VEHICLE REPLACEMENT TOTAL COST OPERATING CAPITAL TIME/USAGE

  13. Quality of Service • The quality of services declines when the fleet wears out, becomes technologically deficient or requires repetitive or ongoing maintenance. Fleet assets have at least three lives: • Service Life – Amount of time (years, miles or hours) it is capable of providing service. • Technological Life – Productivity decline of current fleet asset compared to newer assets. • Economic Life – Total allocation of cost associated with the vehicle over a period of time. Source APWA Calculating Public Fleet Rates

  14. Vehicle Score Card (Sedans & Lt. Truck) • Age – One point for each year – based on in service date. • Miles/Hours – One point for each 10,000 miles or 250 hrs. of usage. • Type of Service – Points assigned as 1 - 5 depending on the type of service the vehicle performs. • Reliability – 1 – 5 points based on frequency that a vehicle is in the shop for repairs per month (P.M. work is not included). • M&R Cost – 1 to 5 points based on the total life M&R cost (not including accident repairs). • Condition - 1 – 5 points for body condition, rust, interior condition, anticipated repairs, etc. • Point Range – Under 18 Excellent, 18 – 22 Good, 23 – 27 Qualifies for replacement and 28 and above Immediate Replacement

  15. Attending City Council Meetings Be prepared to answer tough questions. Know Your Fleet - Run it like a business. Have your facts straight and in-hand. Convert Engine Hours into Miles (30 miles per hour) Utilization of Vehicle/Equipment Life-cycle Cost – 15 point FASTER report, etc. Inform Mayor and Council of the importance of timely vehicle replacement. Cost Savings Information – Reduced Downtime

  16. Keys To Success • Keep Management and Councils in the loop with quarterly Fleet updates. • Invite Management and Council for a site visit of your Fleet Operation. • Don’t replace underutilized vehicles. • Buy the correct vehicle for the job. • Maximize resale & trade-in values. (benchmark)

  17. Quotes ABILITY is what you are capable ofMOTIVATION determines what you doATTITUDE determines how well you do it. Excellence is not a skill. It is an attitude.

  18. Doctors have concluded that if you find the man in the coffee beans in 3 seconds, the right half of your brain is better developed than most people. If you find the man between 3 seconds and 1 minute, the right half of the brain is developed normally. If you find the man between 1 minute and 3 minutes, then the right half of your brain is functioning slowly and you need to eat more protein. If you have not found the man after 3 minutes, the advice is to look for more of this type of exercise to make that part of the brain stronger!!! And, yes, the man is really there!!! THE TRICK IS TO FIND THE MAN IN THE COFFEE BEANS:This is bizarre - after you find the guy - it's so obvious. Once you find him - it's embarrassing, and you think, 'Why didn't I see him immediately?'

  19. Questions

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