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College of DuPage Tournament Coaches’ Meeting February 11, 2014

College of DuPage Tournament Coaches’ Meeting February 11, 2014. Introductions Teams, Awards and Advancement Campus and Parking Registration Impound Coach Info Schedules and Forms Miscellaneous Contacts and Website Info Event Supervisors!!. Agenda. State Directors

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College of DuPage Tournament Coaches’ Meeting February 11, 2014

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  1. College of DuPage TournamentCoaches’ MeetingFebruary 11, 2014

  2. Introductions Teams, Awards and Advancement Campus and Parking Registration Impound Coach Info Schedules and Forms Miscellaneous Contacts and Website Info Event Supervisors!! Agenda

  3. State Directors Michele Chapman and Joe Simmons CODRegional Team Joe Simmons Val Goldstein Christy Cook Amanda Brzuszkiewicz Bonny Balfanz Introductions

  4. Division C • 14 Varsity & 9 JV • Medals • Varsity 1st – 6th • JV 1st – 3rd • State Bids - 6 Division B 13 Varsity & 11 JV Medals Varsity 1st – 5th JV 1st – 4th State Bids - 6 Teams, Awards & Advancement

  5. BIC – Berg Instructional Center Registration, Hospitality, Headquarters Homerooms and some events HSC – Health Science Center Events PE- Physical Education Building Events SSC – Student Service Center Events SRC – Student Resource Center Cafeteria Campus Summary

  6. COD Campus Map & Parking

  7. 6:30 – 8:00 am PE Main Entrance (South) Headquarters BIC 2406 Students should go to their homeroom while the coach registers the team All team paperwork due at this time Registration

  8. Drop off students either: SRC circle drive near cafeteria BIC North circle drive and enter Door 3 Buses park in College Lot 6 Drop Off & Parking

  9. BIC & SSC – LEVEL 2

  10. Tournament Schedules, Maps, Final Roster available on ISO/COD Regional website: http://www.illinoisolympiad.org Self Schedules Done online and is First Come First Serve Make sure team can come 5 minutes early and stay 10 minutes late Scheduled events have priority over changes made at the tournament Schedules & Forms

  11. Division B Schedule

  12. Division C Schedule

  13. BIC & SSC – LEVEL 1

  14. BIC & SSC – LEVEL 3

  15. COD Campus Map & Parking

  16. HSC – LEVEL 1

  17. HSC – LEVEL 3

  18. COD Campus Map & Parking

  19. Put your team name and number on everything!! Please be respectful of facilities and staff Keep your homeroom clean Stay quiet in hallways – classes are still going on This is an open campus so please account for your students After the tournament, take all impounded devices Tournament Details

  20. Maximum 15 bands + 4 alternate bands for Varsity teams (unlimited for JV) All competitors must wear a band in order to compete They should fit snugly and not fall off Varsity and JV competitors will have wristbands Coaches will get Coach wristbands Students are only allowed to compete on one team (Varsity or JV but not both) Wristbands

  21. No parents or coaches in competition area when event is running Self Schedules posted time is the START time. Any Prep will start at this time too. Make sure team can come 5 minutes early and stay 10 minutes late Impounded devices – Bring everything in a box labeled with team name and number Event Details

  22. Self Schedule (for building events) February 26 (3pm) – March 5 (5pm) Avogadro (for scoring and awards) February 24 - 28 Demographics February 24 – 28 Tournament!! March 8th Important Dates

  23. Day of Tournament (March 8th): Participant Release for ALL students Medical/Permission Slip for ALL students Final Roster (Registration) Form with Principal signature Demographics information Subway Lunch money Forms that are due

  24. Drop off pre-made device apparatus Event supervisors will watch the devices to prevent tampering or damage Competitor or Coach must bring all devices in boxes labeled with school name and number Events: B Division RoboCross, Rotor Egg Drop, Wheeled Vehicle C Division Bungee Drop, MagLev, Mission Possible, Scrambler Check the Final Schedule for times Impound

  25. There will be an appeals form in your coaches packet when you register. Event supervisor’s decision is upheld 9 out of 10 times Events will NOT be re-graded Appeals & Arbitrations

  26. Food Subway box lunches (sub, water, chips, cookie) Preorder form coming soon Money due at Registration on March 8 (cash or check payable to ISO) Form must completed by February 28 Awards Ceremony Back in the Arena!!! Media There may be media coverage of the event Miscellaneous

  27. Teams – Division B

  28. Teams – Division C

  29. I need Event Supervisors!! Anyone want to volunteer? Elgin U-46 (2/22/14) Malcolm X Regional- Chicago (3/15/14) Other Volunteer Opportunities

  30. ISO Website http://www.illinoisolympiad.org Val Goldstein Val.goldstein@illinoisolympiad.org Joe Simmons Joe.simmons@illinoisolympiad.org Contacts and Website Info

  31. Event Supervisors responsibilities You are responsible for: • knowing the rules (and clarifications and FAQ’s see www.soinc.org), • writing the event as well as the test and scoring sheet, • bringing all the supplies you need to carry out the event, • setting the event up, • tearing the event down, • returning the classroom to its original state, • scoring the event, and • score counseling your event when turning in the scores at HQ

  32. Event Supervisors tips • Have a volunteer check attendance and wristbands. • You will receive an attendance form • Teams must compete at scheduled times • Write an event that follows the rules • For difficulty level of questioning, follow this as an example: 1/3 easy, 1/3 moderate, 1/3 difficult (“The 1/3 Rule”) • Make it a hands-on event! • NO Ties!! Have tie-breaker questions(at least three) designated in advance. Check rules of event as it may be precisely stipulated how these should be selected. • Competitors have a total of 50 minutes for the entire event • Bring a copy of the event/questions and answer sheet • No graded tests will be returned to competitors, only their scores • You may give HQ blank portions of the test to hand back (never give anything directly to the competitors)

  33. Event Supervisors tips • Spirit of the rule: (ex. allow late competitors to the event- but no extra time) • Do NOT give any team an unfair advantage in your event • Absolutely NO parents/coaches allowed in the competition area • Let Headquarters know about any interference • Allow media access to events Grading • Please be ready to report winners at least one hour before awards • Consistency when grading: one person grading the same section • Please have answer key/rubric ready before competition • Be available 1 hour after competition by phone Volunteers • Better to bring your own • If you need proctors/graders, please let your Regional Director know as soon as possible.

  34. Choose Your Event!!

  35. Questions???

  36. HEC – LEVEL 1

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