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Welcome

Welcome. Center for Excellence in Postal Technology, Mysore. . http://www.cept.gov.in. Article booked ~ Transmitted ~ Delivered. Life cycle of Postal article. Article booked ~ Transmitted ~ Delivered. ~ Value collected ~ remitted to sender ~ paid to sender. Value addition.

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Welcome

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  1. Welcome

  2. Center for Excellence in Postal Technology, Mysore. http://www.cept.gov.in

  3. Article booked ~ Transmitted ~ Delivered. Life cycle of Postal article. CEPT Mysore

  4. Article booked ~ Transmitted ~ Delivered. ~ Value collected ~ remitted to sender ~ paid to sender. Value addition. Value payable service. CEPT Mysore

  5. Value payable service. Article booked ~ Transmitted ~ Delivered. ~ Value collected ~ remitted to sender ~ paid to sender. e- vp service. e-ppvp service. CEPT Mysore

  6. Value payable Speed Post service. Speed Post Cash on Delivery Service CEPT Mysore

  7. Speed Post Cash on Delivery Service Article booked ~ Transmitted ~ Delivered. ~ Value collected ~ remitted to sender ~ paid to sender. SpeedNet~ Meghdoot ~ e-payment CEPT Mysore

  8. Speed Post Cash on Delivery Booked at BNPL center Delivered at e-Payment offices Value payment thro e-payment office Identified by barcode prefix Online tracking available Available to registered customer

  9. Re-direction not allowed Missent received – before transferring to Postman can be redirected Returned to Sender - charged * Speed Post Cash on Delivery Re-direction not allowed Missent received – before transferring to Postman can be redirected Returned to Sender - charged * * No RTS charges for the pilot project

  10. Contractual Service • This is a contractual service that provides the facility of collecting the sum of money specified at the time of posting by the sender and the amount shall be remitted to the sender through ePayment. • The Bulk Customer has to first enter into an agreement with the Department for booking of Speed Post articles, which will result into the customer being allotted an account number. • Subsequently, the bulk customer will enter into another agreement for booking of Speed Post Cash on Delivery articles, which will involve creation of e-Biller ID. 29/08/2012 SP – Cash on Delivery 10

  11. Pre-requisites • Update 8 to Meghdoot 7.0 and SpeedNet 4.0 • Other requirements mentioned in <release document> for update 8 to Meghdoot 7.0 • BDD to allot separate unique Barcode series for every COD customer 29/08/2012 SP – Cash on Delivery 11

  12. Implementation • SP COD articles will be identified based on the barcode prefix allotted to specific COD Customers; • Booking & Dispatch of COD articles will be in Speednet; • COD articles will be received for delivery in Speednet and transferred to Meghdoot Postman module - Receipt of information from data center is mandatory – Option to place request to data center to resend information is available; • Payments related to COD articles delivered will be made in Treasury module through ePayment data and Billing will be done in Speednet. 29/08/2012 SP – Cash on Delivery 12

  13. Operations 29/08/2012

  14. Flow chart 29/08/2012

  15. ePayment – COD Customer Configuration Select Biller Type “SP COD” from the list . Check the box ‘Whether eVP/SPCOD Biller 29/08/2012 SP – Cash on Delivery 16

  16. Speednet – Customer Master and Agreement Creation of COD Bulk customer is similar to any other Bulk Customer except for the mandatory entry of eBiller ID and Barcode prefix allotted to the COD customer. 29/08/2012 SP – Cash on Delivery 17

  17. Mandatory configuration for Booking Office Speednet – Miscellaneous Configuration • For COD related options to be enabled, check/configure the above shown options in red colour. Also Configuration of Meghdoot-Point of Sale Server details is mandatory for Delivery/Payment office. 29/08/2012 SP – Cash on Delivery 19

  18. Speednet – Booking Options • SP COD related options are available under BNPL. • Options are available for booking of individual articles as well as bulk booking using Excel File upload. • A new communication module has been developed to cater to the needs of processing XML files. • Installation of new communication module is mandatory for the Speednet offices. 29/08/2012 SP – Cash on Delivery 21

  19. Speednet – Individual Articles booking Booking options are similar to the existing options and there is not much change. 29/08/2012 SP – Cash on Delivery 22

  20. Speednet – Closing of Bags Segregate the COD articles and scan them after completion of other Speed Post articles. Then the entries relating to COD articles are printed at the end of the SpeedPost manifest. 29/08/2012 SP – Cash on Delivery 24

  21. Speednet – Bags Receipt and Opening SP COD articles will be received in Speed Post bags like ordinary SP Articles. 29/08/2012 SP – Cash on Delivery 26

  22. Speednet – Transfer to Meghdoot Postman Received SP COD articles will be transferred to Meghdoot Postman for delivery through Menu Delivery  SP COD Transfer to Postman – (New menu option created.) Note: Redirection facility is not provided for SP COD articles in Meghdoot Postman and if the articles are transferred to Meghdoot Postman, they cannot be redirected. Hence, article for redirection should be done by Speed Post PA in respect of missent articles. At the request of addressee also, the SPCOD cannot be redirected. 29/08/2012 SP – Cash on Delivery 27

  23. Speednet – Transfer to Meghdoot Postman Transfer of SP COD articles to Meghdoot Postman is subject to availability of electronic data in local SpeedNet Database. If electronic data is not available, a resend data request will be sent to Central Server. Data center will resend information in about an hour. If electronic data is available, SP COD articles will be transferred to Meghdoot Postman. 13/03/2012 Project Arrow 28

  24. Speednet – Reports for COD Upon transfer of SP COD articles to Meghdoot Postman, a report should be generated through Menu Reports  Delivery  Speed Post Articles  To Meghdoot Postman Module and hand over the SP COD articles physically along with this report to Postman Delivery Branch. 29/08/2012 SP – Cash on Delivery 29

  25. Speednet – COD Articles booking data – Request option for Supervisor Transfer of SP COD articles to Meghdoot Postman is subject to availability of electronic data in local SpeedNet Database. Hence, an option for resend data request to Central Server is also made available to Supervisor under Tools  Request – Resend COD Booking Data, which can be used if electronic data is not available for SP COD article. 29/08/2012 SP – Cash on Delivery 30

  26. Meghdoot Postman – COD Options • SP COD article delivery is done through postman application. • Redirection facility is not provided for COD articles in Postman application. 29/08/2012 SP – Cash on Delivery 32

  27. Meghdoot Postman – COD Articles Invoicing • Once the articles are available in postman , they will appear in COD – Post Sorting form for invoicing. • Only articles with amount <=Rs 10000 can be given to postman for delivery. 29/08/2012 SP – Cash on Delivery 33

  28. Meghdoot Postman – COD Articles for BOs Articles can be invoiced to attached BOs also. 29/08/2012 SP – Cash on Delivery 34

  29. Meghdoot Postman – COD Articles - Returns • Returns of the invoiced articles can be taken through “Returns” menu option. • Provision for taking late returns also available. 29/08/2012 SP – Cash on Delivery 35

  30. Meghdoot Postman – COD Articles – BO Returns BO Articles returns can be taken through “BO Remarks” menu option. 29/08/2012 SP – Cash on Delivery 36

  31. Meghdoot Postman – COD Articles – BO Returns Verification • Postman Supervisor has to verify returns of BO COD articles by using the menu option Postman Supervisor -> Treasury -> BO COD Verification. 29/08/2012 SP – Cash on Delivery 37

  32. Meghdoot Postman – COD Articles – Submit Accounts • Submit accounts is must for COD articles like for any other articles. • Submit accounts should be done for all beats and window also. • Article disposal information will be transmitted to data center only if submit accounts is done. • After submit accounts, run Speednet communication to update the delivered and undelivered articles information to central server 29/08/2012 SP – Cash on Delivery 38

  33. ePayment – Transmission & Receipt of COD Information • e-Payment Client needs to call for transmitting SPCOD Articles delivery data to Data center at the office of delivery and for receiving SPCOD payment data at the office of payment. This can be scheduled. Note: Speednet Communication updates the delivery information from Meghdoot server to Speednet server and also transmits the information to Speednet Central server. 29/08/2012 SP – Cash on Delivery 40

  34. Treasury – Payment to COD Customer • Treasury supervisor has to assign the work of SPCOD Payment to the Treasurer concerned through Masters—Work Distribution Option to get the Payment Menu option to the Treasurer. 29/08/2012 SP – Cash on Delivery 41

  35. Treasury – Payment to COD Customer • For making payment to the SPCOD Biller Treasurer has to Select the Option Payments—SPCOD Payments as like Epayments. 29/08/2012 SP – Cash on Delivery 42

  36. Treasury – Payment to COD Customer • Select the data received for payment to the SPCOD biller through fetch option and make payment to the biller through “Cheque” mode only as prescribed in SOP. This is similar to any other epayment billers 29/08/2012 SP – Cash on Delivery 43

  37. Treasury – Payment to COD Customer • SPCOD Payment Report option has been provided under Reports Menu. Select the details of Designation, Biller Name etc., as like Epayment Report. 29/08/2012 SP – Cash on Delivery 44

  38. Treasury – Payment to COD Customer • Details of the SPCOD articles for which payment has been made for the day will be displayed in SP COD Payment Repot. Amount to the biller will be paid deducting the SPCOD fee and Taxes as prescribed from the Total amount Received. 29/08/2012 SP – Cash on Delivery 45

  39. Treasury – Payment to COD Customer • In HO Summary the amount paid to the biller will be adjusted against Drawn from Bank amount and the Remaining amount will be adjusted against SPCOD Fee and Taxes as like other E Bill payments, Ebill Collection. • In respect of SOs. these details will be available in the SO daily account. 29/08/2012 SP – Cash on Delivery 46

  40. Returned to Sender • Delivery of RTS Articles will be as in the case of normal COD articles. • The COD Value appear as zero (‘0’) for articles received for delivery as undelivered and returned to sender. • However, for RTS Articles double the rate of Speed post tariff will be collected at the time of monthly billing. 29/08/2012 SP – Cash on Delivery 48

  41. Speednet – Monthly Billing Monthly billing will be similar to the existing options. However, RTS articles count and second tariff for the RTS articles will be included for the COD customers in the Monthly Billing. 29/08/2012 SP – Cash on Delivery 50

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